Hillingdon Council Cabinet Member and Officer Decisions
New Allocations for the Ward Budget Scheme (August 2021 report)
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Democratic Services Location: Phase II Ext: 0833 DDI: 01895 250833 CMD No: 259 To: COUNCILLOR DOUGLAS MILLS CABINET MEMBER FOR CORPORATE SERVICES AND TRANSFORMATION c.c. All Members of the Corporate, Finance & Property Services Select Committee c.c. Perry Scott, Corporate Director of Infrastructure, Transport and Building Services c.c. Helena Webster, Infrastructure, Transport and Building Services c.c. Ward councillors for Barnhill, Brunel, Cavendish, Hillingdon East, Pinkwell and West Drayton c.c. Conservative and Labour Group Offices (inspection copy) Date: 18 August 2021 Non-Key Decision request Form D NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME: AUGUST 2021 Dear Cabinet Member Attached is a report requesting that a decision be made by you as an individual Cabinet Member. Democratic Services confirm that this is not a key decision, as such the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 notice period does not apply. You should take a decision on or after Thursday 26 August 2021 in order to meet Constitutional requirements about publication of decisions that are to be made. You may wish to discuss the report with the Corporate Director before it is made. Please indicate your decision on the duplicate memo supplied, and return it to me when you have made your decision. I will then arrange for the formal notice of decision to be published. Jack Roberts Democratic Services Apprentice Title of Report: New Allocations for the Ward Budget Scheme: August 2021 Decision made: Reasons for your decision: (e.g. as stated in report) Alternatives considered and rejected: (e.g. as stated in report) Signed ………………………………………………………Date…………………….. Cabinet Member for Corporate Services and Transformation Cabinet Member Report – 18 August 2021 Part 1 - Public NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME: AUGUST 2021 Cabinet Members Councillor Douglas Mills Cabinet Portfolios Cabinet Member for Corporate Services and Transformation Officer Contacts Helena Webster – Infrastructure, Transport and Building Services Papers with report Appendix A - Details of projects submitted for the Ward Budget Scheme from 25 June 2021 to 29 July 2021 Appendix B - Ward Budget financial summary to 29 July 2021 HEADLINES Summary This report seeks Cabinet Member approval to allocate funds from the Ward Budget Scheme for proposals submitted by Ward Councillors. Putting our Residents First The Ward Budget Initiative supports the following Council objectives of: Our People; Our Natural Environment; Our Built Environment; Our Heritage and Civic Pride. Financial Cost The overall funds earmarked for the Ward-based budget scheme total £1,430,000. The accumulative value of proposals to date is £1,032,655 giving a balance of £ 397,345 to allocate. This report seeks Cabinet Member approval to release funds totalling £1 9,950 for eight new Ward Budget proposals taking the total allocation to £1,052,605 and leaving a balance of £3 77,395 available for allocation. Relevant Select Committee Corporate, Finance and Property Services Select Committee Relevant Wards Barnhill, Botwell, Cavendish, Hillingdon East, Pinkwell and West Drayton RECOMMENDATIONS That the Cabinet Member for Co rporate Services and Transformation approves the allocation of £19,950 from the Ward Budget Scheme for the following proposals: Ward Grant Recipient Amount £ Barnhill Supply & installation of three benches in Green way Park and two benches in Warren Park for the benefit of local residents 5,000 Botwell Planting of bulbs and wildflowers within Lake Gardens creating an annual display up to the next six years 6,000 Cabinet Member Report – 18 August 2021 Part 1 - Public Cavendish Saint Swithun Wells Roman Catholic Primary School interactive whiteboard and 15 tablets providing whole class ICT resources 3,500 Cavendish Field End Junior School to create a memorial garden 500 Hillingdon East Uxbridge Royal Naval Association to upgrade the CCTV equipment and enhanced security 1,800 Pinkwell Crane Youth & Community Association to run a Teeyan Ladies event within Pinkwell Primary School 1,500 Pinkwell Hillingdon Autistic Care & Support Summer Play scheme 600 West Drayton Bell Farm Christian Centre Children's Holiday Club contribution towards entertainment and refreshment costs 1,050 TOTAL £19,950 Reasons for recommendation Each of the proposals submitted complies with the protocol on the use of Ward Budgets. All Ward Councillors have been made aware of the proposals within this report and, to date, there have been no objections received. Alternative options considered / risk management None. Select Committee comments None at this stage. SUPPORTING INFORMATION At its meeting in September 2011, Cabinet agreed to allocate £330k from Priority Growth to fund a new Ward Budget Scheme. With effect from 0 1 October 2011, £15k was allocated to each of the 22 Wards. The sum did not have to be spent in the 2011/12 financial year and any unspent balance was carried forward to future financial years. An additional Ward Budget allocation of £10k for each Ward was agreed by Cabinet on 19 June 2014 and a further allocation of £20k for each Ward agreed by Cabinet on 12 February 2015. At Cabinet on 14 February 2019, additional growth of £440k, £20k per Ward, was prioritised (with approval at Cabinet on 18 April 2019 to release an estimated £203k of the £440k to top- up each Ward Budget to £15k, where needed). At Cabinet on 17 June 2021, it was agreed that all Ward Budgets would be topped up (where needed) to £10k. It was estimated that £75k would be required for this. The actual amount needed, taking into account new proposals received up to 24 June 2021, was £82k, funded from the remaining £237k of the April 2019 Ward Budget growth award. Cabinet Member Report – 18 August 2021 Part 1 - Public Ward Budget funding is to be used for proposals that make a difference in a local area and to give residents a chance to influence how their local priorities are met. Primarily the funds are intended for one-off expenditure on physical works, events or activities that have a positive impact within the Ward. Proposals are to be submitted with the agreement of all relevant Ward Councillors. A further eight new proposals covering six Ward Budgets and totalling £19,950 have been received; the details of these are set out in Appendix A of this report. Financial Year Cabinet Member approval No. of Proposals No. of Wards Total Proposal Value Growth Funding Balance Remaining (£) (£) (£) 2011/12 Initial allocation £330,000 £330,000 2011/12 Dec - March 39 22 £68,133 £261,867 2012/13 April - March 123 22 £159,896 £101,971 2013/14 April - March 70 22 £71,310 £30,661 2014/15 Further allocation £660,000 £690,661 2014/15 April - March 54 22 £58,581 £632,080 2015/16 April - March 103 21 £196,958 £435,123 2016/17 April - March 91 20 £143,571 £291,552 2017/18 April - March 68 22 £110,758 £180,794 2018/19 April - March 47 22 £51,183 £129,611 2019/20 Further allocation £440,000 £569,611 2019/20 April - March 65 22 £88,154 £481,457 2020/21 April - March 22 22 £35,766 £445,691 2021/22 May 11 5 £24,779 £420,912 2021/22 July 7 6 £23,567 £397,345 2021/22 August 8 6 £19,950 £377,395 708 n/a £1,052,605 £1,430,000 £377,395 Since the commencement of the scheme in October 2011, a total of 708 proposals have been received. Of these, 700 proposals have already been approved covering all 22 W ards within Hillingdon and eight new proposals are recommended within this report. The updated balance of funds for each ward under the Ward Budget Scheme is set out in Appendix B. Financial Implications The aggregate growth allocation for the Ward Budget Scheme is £1,430,000. The funding for the programme runs from 01 October 2011 onwards, based on the original £330,000 budget for the initiative approved by Cabinet on 29 September 2011; £220,000 approved by Cabinet on 19 June 2014; £440,000 approved by Cabinet on 12 February 2015 and a further £440,000 approved by Cabinet on 14 February 2019 (of which £203,180 – as agreed by Cabinet on 18 April 2019 – was allocated to top each of the Ward Budget balances up to £15,000 where needed). As referenced above, there was a further top up (where required) in June 2021 of individual Ward Budget allocations to £10,000, utilising £82,203 of the residual April 2019 growth award. The total allocations approved up to July 2021 were £1,032,655, at which stage the unallocated balance on the earmarked reserve available for distribution was £ 397,345. The allocation of Cabinet Member Report – 18 August 2021 Part 1 - Public £19,950 proposed within this report for August 2021 will take the total allocations approved to £1,052,605, leaving an unallocated balance of £377,395 on the reserve available for distribution. RESIDENT BENEFIT & CONSULTATION The benefit or impact upon Hillingdon residents, service users and communities Ward Budgets help Councillors to make a difference in their W ard. They address specific local priorities by delivering proposals to benefit residents and local organisations. Consultation carried out or required Consultation with the lead Councillor from each Ward and officers internally has taken place, where appropriate. Where other services are involved, such as Residents’ Associations, and community organisations, the views of these groups have helped to shape the nature of the proposals. CORPORATE CONSIDERATIONS Corporate Finance Corporate Finance has reviewed this report and concurs with the financial implications set out above. If the schemes set out in this report are approved, £377.4k will remain available to support future initiatives. Legal Implications The Borough Solicitor confirms that the projects being funded comply with the protocol on the use of Ward Budgets and there are no legal impediments to prevent the Cabinet Member from authorising this expenditure. Infrastructure / Asset Management None at this stage. BACKGROUND PAPERS NIL. Cabinet Member Report – 18 August 2021 Part 1 - Public APPENDIX A: DETAILS OF PROJECTS SUBMITTED FOR THE WARD BUDGET SCHEME Ward Ref No Proposal Cost (£) Councillor Approval Received Balance remaining (£) Barnhill WB5BA01 Supply & installation of three benches in Greenway Open Space and two benches in Warren Park for the benefit of local residents £5,000 Cllrs Dhot, Prince & Eginton £10,000 Supporting Information 1. Set on the eastern edge of Hillingdon borough, Warren Park is well used and vibrant, welcoming people of all ages in from the surrounding areas. 2. The site incorporates several features (horticultural/ ornamental) into its mainly recreational setting, serving the community well with a children's playground, football goals, recreational field and a footpath network allowing access for all. 3. Greenway Open Space is a well- used park which has recently benefitted from a newly refurbished playground and outdoor gym. 4. Green Spaces support the proposal and can advise on the best locations for the benches. Target Delivery Date The benches will be supplied and installed directly by Green Spaces once the proposal has been approved. Expected Outcome The grant will contribute towards priorities agreed by the Hillingdon Partners Executive and in particular to ‘Promote and increase residents' involvement in sports, leisure, cultural and learning activities.’ Recipient of funding An internal transfer wil l be arranged once the proposal has been approved and completed. Cabinet Member Report – 18 August 2021 Part 1 - Public Ward Ref No Proposal Cost (£) Councillor Approval Received Balance remaining (£) Botwell WB5BO01 Planting of bulbs and wildflowers within Lake Gardens creating an annual display up to the next six years £6,000 Cllrs Farley, & Gardner £4,000 Supporting Information 1. The proposal is to plant a diverse range of bulbs and wildflowers within Lake Gardens, Botwell Lane, which would bloom over the first six months of each year and expect to last for about six years. 2. As recommended by Green Spaces, the bulbs will be planted either side of the footpaths within Lake Gardens situated opposite with complimentary wildflowers to soften the boundary with the highway. 3. The planting will benefit all Botwell residents using Lake Gardens for recreation and exercise. Target Delivery Date The planting will be coordinated directly by Green Spaces once the proposal has been approved. Expected Outcome The grant will contribute towards priorities agreed by the Hillingdon Partners Executive and in particular to ‘Promote and increase residents' involvement in sports, leisure, cultural and learning activities.’ Recipient of funding An internal transfer will be arranged once the proposal has been approved. Cabinet Member Report – 18 August 2021 Part 1 - Public Ward Ref No Proposal Cost (£) Councillor Approval Received Balance remaining (£) Cavendish WB5C01 Saint Swithun Wells Roman Catholic Primary School interactive whiteboard and 15 tablets providing whole class ICT resources £3,500 Cllrs Barnes, Makwana & Lavery £6,500 Supporting Information 1. Saint Swithun Wells Roman Catholic Primary Schoo l was built in the 1950’s and with 226 pupils and 30 staff is very much community led under the parish of St Gregory the Great Catholic Church. 2. The school usually holds a number of fundraising fetes and bazaars throughout the year, but Covid-19 guidance has meant that this has not been possible for some time. 3. The funding will be used to purchase much needed ICT equipment, enabling the teaching staff to deliver exciting, innovative, and informative learning experience for all pupils. 4. The touch screen white board and tablets will also support pupils with Special Educational Needs. Target Delivery Date The grant will be paid once the proposal has been approved. Expected Outcome The grant will contribute towards priorities agreed by the Hillingdon Partners Executive and in particular to ‘Promote and increase residents' involvement in sports, leisure, cultural and learning activities.’ Recipient of funding A BACS transfer will be arranged for the recipient once the proposal has been approved. Cabinet Member Report – 18 August 2021 Part 1 - Public Ward Ref No Proposal Cost (£) Councillor Approval Received Balance remaining (£) Cavendish WB5C02 Field End Junior School memorial garden £500 Cllrs Lavery, Barnes & Makwana £6,000 Supporting Information 1. Field End Junior School is truly a community school and has been established on Field End Road for over 70 years with a current intake of approximately 400 pupils. 2. Ward budget fun ding will be used towards creating a memorial garden within the school grounds. 3. The garden will provide a memorial to a year 6 pupil who died this year and act as a place of quiet reflection for pupils Target Delivery Date The grant will be paid once the proposal has been approved. Expected Outcome The grant will contribute towards priorities agreed by the Hillingdon Partners Executive and in particular to ‘ Build a strong and resilient community.’ Recipient of funding A BACS transfer will be arranged for the recipient once the proposal has been approved. Cabinet Member Report – 18 August 2021 Part 1 - Public Ward Ref No Proposal Cost (£) Councillor Approval Received Balance remaining (£) Hillingdon East WB5HE01 Royal Naval Association Uxbridge to upgrade the CCTV equipment and enhanced security £1,800 Cllrs Chapman and Sullivan £8,200 Supporting Information 1. The Royal Naval Association (also known as RNA Uxbridge) is based in Long Lane, Hillingdon and provides an open and welcoming social club to current and former Naval Service personnel as well as the wider local community. 2. RNA Uxbridge was commissioned in 1984. The Club consists of two bar areas. The members’ bar which holds up to 40 people in comfort and the S/M Joyce Whitting bar, which is available for functions and holds around 80 people. 3. Ward budget funding has been requested to upgrade the CCTV equipment at the club to provide enhanced security of the premises. Target Delivery Date The grant will be paid once the proposal has been approved. Expected Outcome The grant will contribute towards priorities agreed by the Hillingdon Partners Executive and in particular to ‘Promote and increase residents' involvement in sports, leisure, cultural and learning activities.’ Recipient of funding A BACS transfer will be arranged for the recipient once the proposal has been approved. Cabinet Member Report – 18 August 2021 Part 1 - Public Ward Ref No Proposal Cost (£) Councillor Approval Received Balance remaining (£) Pinkwell WB5P01 Crane Youth & Community Association to run a Teeyan Ladies event within Pinkwell Primary School £1,500 Cllrs Lakhmana & Morse £10,374 Supporting Information 1. Teeyan is the Punjabi name of the festival of Teej which is celebrated in Punjab which is dedicated to the onset of the monsoon and focuses on daughters and sisters. 2. An event for up to 200 local residents has been planned for the 26 July 2021, by local women mainly with children at Pinkwell School . This will be the first time that this festival has been celebrated within the Borough 3. The main focus of the event is dancing Giddah (a traditional Indian dance) together with entertainment , sharing food, etc. The ward budget £1,500 grant is a contribution towards the overall cost of £2,265 which includes hire of the school hall, a sound system, decorating the hall and a photographer to record the event. 4. As the group of women who are organising the Teeyan event are not formally constituted, the Crane Youth & Community Association have agreed to take responsibility for ensuring that th e grant terms and conditions are met. Target Delivery Date Early approval has been requested and granted in line with the scheduled event date of 24 July 2021. Expected Outcome The grant will contribute towards priorities agreed by the Hillingdon Partners Executive and in particular to ‘Promote and increase residents' involvement in sports, leisure, cultural and learning activities.’ Recipient of funding A BACS transfer has been arranged in line with the early approval request, as above. Cabinet Member Report – 18 August 2021 Part 1 - Public Ward Ref No Proposal Cost (£) Councillor Approval Received Balance remaining (£) Pinkwell WB5P02 Hillingdon Autistic Care & Support Summer Play scheme £600 Cllrs Lakhmana & Morse £9,774 Supporting Information 1. Hillingdon Autistic Care & Support has been based in Pinkwell Ward since 2009, providing a highly valued service supporting young people with special needs to achieve their life goals. 2. The grant will be used to cover th e rental cost for hiring Pinkwell Infant & Junior School as the base for the Hillingdon Autistic Care & Support Summer play scheme. 3. This will benefit the children and young people aged from 7-25 years and their families attending the summer support scheme, which is especially important this year, coming out of Covid-19 lockdown. Target Delivery Date The grant will be paid once the proposal has been approved. Expected Outcome The grant will contribute towards priorities agreed by the Hillingdon Partners Executive and in particular to ‘Promote and increase residents' involvement in sports, leisure, cultural and learning activities.’ Recipient of funding A BACS transfer will be arranged for the recipient once the proposal has been approved. Cabinet Member Report – 18 August 2021 Part 1 - Public Ward Ref No Proposal Cost (£) Councillor Approval Received Balance remaining (£) West Drayton WB5WD01 Bell Farm Christian Centre Children's Holiday Club contribution towards food & refreshment and entertainment costs £1,050 Cllrs Duncan & Sweeting £13,000 Supporting Information 1. Bell Farm Christian Centre is a Christian Church based in the middle of the Bell Farm Estate in West Drayton and plays a pivotal role providing i nformation, advice, advocacy , and support to members of the local community. 2. The Children and Families Section provides support and activities for children, families and young people living on the Bell Farm Estate. The section currently provides: a carers ’ and toddler group, a toy library and a holiday club. 3. The grant will be used towards food, refreshment and entertainment costs of the long- running summer holiday scheme attended by some 50 local children. Target Delivery Date Early approval has been requested and granted in line with the scheduled start date for the summer holiday club. Expected Outcome The grant will contribute towards priorities agreed by the Hillingdon Partners Executive and in particular to ‘Build a strong and resilient community.’ Recipient of funding A BACS transfer has been arranged in line with the early approval request, as above Cabinet Member Report – 18 August 2021 Part 1 - Public APPENDIX B: WARD BUDGET SUMMARY (AUGUST 2021 CABINET MEMBER REPORT)
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Executive Decision Notice – 26 August 2021 Page 1 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk OFFICIAL EXECUTIVE DECISION NOTICE PUBLISHED BY DEMOCRATIC SERVICES Notice is hereby given that the following decision has been made today by a Cabinet Member at the London Borough of Hillingdon: Title of decision NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME: AUGUST 2021 Reference No. CMD 259 Date of decision 26 August 2021 Call-in expiry date Not applicable. Relevant Select Committee(s) Corporate, Finance and Property Services Select Committee Relevant Ward(s) Barnhill, Botwell, Cavendish, Hillingdon East, Pinkwell and West Drayton Decision made Cabinet Members making the decision Councillor Douglas Mills - Cabinet Member for Corporate Services and Transformation DECISION APPROVED That the Cabinet Member for Corporate Services and Transformation approve d the allocation of £19,950 f rom the Ward Budget Scheme for the following proposals: Ward Grant Recipient Amount £ Barnhill Supply & installation of three benches in Greenway Park and two benches in Warren Park for the benefit of local residents 5,000 Botwell Planting of bulbs and wildflowers within Lake Gardens creating an annual display up to the next six years 6,000 Cavendish Saint Swithun Wells Roman Catholic Primary School interactive whiteboard and 15 tablets providing whole class ICT resources 3,500 Executive Decision Notice – 26 August 2021 Page 2 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk Cavendish Field End Junior School to create a memorial garden 500 Hillingdon East Uxbridge Royal Naval Association to upgrade the CCTV equipment and enhanced security 1,800 Pinkwell Crane Youth & Community Association to run a Teeyan Ladies event within Pinkwell Primary School 1,500 Pinkwell Hillingdon Autistic Care & Support Summer Play scheme 600 West Drayton Bell Farm Christian Centre Children's Holiday Club contribution towards entertainment and refreshment costs 1,050 TOTAL £19,950 Reason for decision Each of the proposals submitted complies with the protocol on the use of Ward Budgets. All Ward Councillors have been made aware of the proposals within this report and, to date, there have been no objections received. Alternative options considered and rejected None. Classification Public. Link to associated report Here. Relevant Officer contact & Directorate Helena Webster – Infrastructure, Transport and Building Services Any interest declared by the Cabinet Member(s) / dispensation granted N/A Implementation of decision & scrutiny call-in [Internal Use only] When can this decision be implemented by officers? Officers can implement the Cabinet Member decision in this notice only from the expiry of the scrutiny call-in period which is: Decision comes into immediate effect. Executive Decision Notice – 26 August 2021 Page 3 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk Further information These decisions, where applicable, have been taken under The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. This is the formal notice by the Council of the above executive decision, including links to the reports where applicable. If you would like more information on this decision, please contact Democratic Services on 01895 250636 or email: democratic@hillingdon.gov.uk . Circulation of this decision notice is to a variety of people including Members of the Council, Corporate Directors, Officers, Group Secretariats and the Public. Copies are also placed on the Council’s website. Democratic Services London Borough of Hillingdon Civic Centre High Street Uxbridge UB8 1UW