Hillingdon Council Cabinet Member and Officer Decisions
Property Works Programme (PWP) Capital Budget 2021/2022: Electrics Programme – Electrical Testing Remedial Works at 12 Corporate Sites - RELEASE NO: 16
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Democratic Services Location: Phase II Ext: 0693 DDI: 01895 250693 My Ref: CMD 329 To: COUNCILLOR JONATHAN BIANCO CABINET MEMBER FOR PROPERTY AND INFRASTRUCTURE COUNCILLOR MARTIN GODDARD CABINET MEMBER FOR FINANCE c.c. All Members of the Corporate, Finance and Property Select Committee c.c. Dave Grimshaw, Infrastructure, Transport and Building Services c.c. Perry Scott, Corporate Director for Infrastructure, Transport and Building Services c.c. Conservative and Labour Group Offices (inspection copy) Date: 24 November 2021 Non-Key Decision request Form D CAPITAL RELEASE REPORT (NOVEMBER 2021) DEPARTMENT: Infrastructure, Transport and Building Services SERVICE AREA / PROGRAMME: Property Works Programme (PWP) Capital Budget 2021/2022: Electrics Programme – Electrical Testing Remedial Works at 12 Corporate Sites RELEASE NO: 16 Dear Cabinet Member Attached is a report requesting that a decision be made by you as an individual Cabinet Member. Democratic Services confirm that this is not a key decision, as such the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 notice period does not apply. You should take a decision on or after Thursday 2 December 2021 in order to meet Constitutional requirements about publication of decisions that are to be made. You may wish to discuss the report with the Corporate Director before it is made. Please indicate your decision on the duplicate memo supplied, and return it to me when you have made your decision. I will then arrange for the formal notice of decision to be published. Steve Clarke Democratic Services Officer Title of Report : Property Works Programme Capital Budget 2021/2022: Electrics Programme – Electrical Testing Remedial Works at 12 Corporate Sites - Release No: 16 Decision made: Reasons for your decision: (e.g. as stated in report) Alternatives considered and rejected: (e.g. as stated in report) Signed ………………………………………………………Date…………………….. Cabinet Member for Property and Infrastructure / Cabinet Member for Finance Capital Release Report - 24 November 2021 Page 1 Part I - Public CAPITAL RELEASE REPORT (NOVEMBER 2021) DEPARTMENT: Infrastructure, Transport and Building Services SERVICE AREA / PROGRAMME: Property Works Programme (PWP) Capital Budget 2021/2022: Electrics Programme – Electrical Testing Remedial Works at 12 Corporate Sites RELEASE NO: 16 Cabinet Members Councillor Martin Goddard Councillor Jonathan Bianco Cabinet Portfolios Cabinet Member for Finance Cabinet Member for Property and Infrastructure Officer Contact Dave Grimshaw - Infrastructure, Transport and Building Services Papers with report Appendix A - Capital Release request for approval HEADLINES Summary To seek Cabinet Member approval for the release of capital funds. Putting our Residents First This report supports the Council objective of Strong Financial Management. Financial Cost This report seeks the release of £ 121k from the Property Works Programme 2021/22 capital budget for electrical remedial works at 12 corporate sites. Th e works are required as a result of electrical tests and inspection s undertaken in accordance with BS7671 and the Electricity at Work Regulations (1989) . Works are quoted using the Council’s framework contractor and discounted rates approved in May 2017. The works include a contingency and P roject Management fee and will commence immediately following capital release approval. Relevant Select Committee Corporate, Finance & Property Select Committee. Ward(s) affected Eastcote and East Ruislip , Northwood Hills, Uxbridge North, South Ruislip, Charville, Brunel, Ickenham, Manor, West Drayton. RECOMMENDATION That the Cabinet Member for Finance and the Cabinet Member for Property and Infrastructure agree to the following capital release request of £1 21k from the Property Works Programme (PWP) Capital Budget 2021 /2022 Electrics Programme for electrical testing remedial works at 12 corporate sites (Appendix A). Capital Release Report - 24 November 2021 Page 2 Part I - Public Reasons for recommendation The regulations and British Standards require that all electrical installations be tested over a 5- year period. The Civic Centre and many of the Council’s corporate properties are in the process of being tested as part of that requirement and, as a result, the issues found need to be addressed for the buildings to remain compliant with BS7671 and the Electricity at Work Regulations . Corporate sites that require these tests are set out in the report below. Alternative options considered No other options available. Select Committee comments None at this stage. SUPPORTING INFORMATION The fixed wire testing programme is a statutory requirement under the Electricity at Work Act 1989. Many of the Council’s corporate buildings have been tested, but some of the remedial works have been delayed by Covid-19. Changes in the regulations cover ing electrical installations since the last electrical test and inspection was carried out have resulted in additional remedial works and resulting cost. The changes were introduced in BS7671 in 2015 and more recently in 2018 and 2019, when the standard moved from the 17th to the 18th edition. These changes included the need to improve the level of electrical protection in the whole installation and at individual circuit level. Changes included the introduction of Residual Current Devices (RCD), Residual Circuit Breaker with Overcurrent protection (RCBO) and Surge Protection Devices (SPD). An RCD measures the amount of electrical current passing through a circuit and breaks the circuit if a defect is detected – RCD’s protect people from an electr ic shock by cutting the power very quickly. An RCBO is a protective device that prevents circuits from being overloaded with too many devices being plugged in and thereby preventing a short circuit and a potential fire and also the same function as an RCD . An RCBO therefore protects people from an electric shock and also the equipment plugged in and the building. Surge Protection Devices (SPD) are used to protect sensitive electronic equipment connected to the installation, such as computers and safety ci rcuits, such as fire detection systems and emergency lighting. An SPD is required if a voltage surge could cause the following: - Result in serious injury to, or loss of, human life; or - Result in interruption of public services and/or damage to cultural heritage; or - Result in interruption of commercial or industrial activity; or - Affect a large number of co-located individuals. Capital Release Report - 24 November 2021 Page 3 Part I - Public This regulation applies to all types of premises which include domestic, commercial and industrial. Officers understood the potential cost impact of these changes and ensured budgets for these remedial works were put into this financial year’s capital budgets. Table 1: Cost Plan Location Quoted Cost Battle of Britain Bunker £19,126 Charville Children’s Centre £1,513 Compass Theatre £13,054 Merrifields House £3,393 Northwood Hill Library £2,110 Ruislip Manor Library £17,761 South Ruislip Library £10,569 Uxbridge Library £9,393 Hillingdon Mortuary £3,118 West Drayton Young People’s Centre £7,242 Winston Churchill Hall £20,864 The Wren Centre £2,703 Sub-Total £110,846 Contingency - 5% £5,543 PM Fee – 4.2% £4,656 Total Budget Cost £121,044 Financial Implications Property Works Programme Revised Budget £2,634k, Previously Released/Pending Release £1,556k, Capital Release Requested £121k – Appendix A The 2021/22 capital programme, approved by Cabinet and Council in February 2021, included a budget for the Property Works Programme (PWP) of £1,152k. Cabinet, in June 2021, approved the re-phasing of £1,389k of the unspent 2020/21 budget into 2021/22. £33k allocation from the S106 Carbon Saving Contributions of £33k for Charville Lane Children’s Home Lighting Upgrades and £60k for Breakspear Crematorium were approved on 26 July 2021 with the decision coming into effect on 2 August 2021. This gives a revised budget of £2,634k, funded mainly from Council resources. Previously, £1,556k has been released or is included in a release report in preparation (up to Release No.15) from the Property Works Programme 2021/22 capital budget. This report is seeking the release of £121k for the elec trical remedial works at the 12 corporate sties detailed above within Table 1. The release request is based upon the framework contractor quoted cost and includes a project contingency of 5% of the quoted cost, and internal project management fees of 4.2% of the quoted cost. Capital Release Report - 24 November 2021 Page 4 Part I - Public The remaining £957k of the PWP 2021/22 budget will be allocated to projects as and when required, subject to the capital release procedure. RESIDENT BENEFIT & CONSULTATION The benefit or impact upon residents, service users and communities The Council is taking steps to ensure the safety of staff, visitors and residents. CORPORATE CONSIDERATIONS Corporate Finance Corporate Finance has reviewed the report and concurs with the financial implications set out above, noting that the recommended action to agree a release of £121k for the electrical remedial works at the 1 2 corporate sites detailed above within Table 1 will be funded from the approved 2021/22 Property Works Programme capital budget. Legal The Borough Solicitor confirms that the Council is responsible for carrying out this function pursuant to Section 2 of the Health & Safety at Work etc Act 1974. Thus, there are no legal impediments to the capital release being authorised, although any cont ract that is entered into must comply with the Council's Procurement and Contract Standing Orders. Infrastructure / Asset Management Asset Management officers have authored the report. Capital Release Protocol The release of all capital funds, and certain revenue funds, held by the Council is to be made by a formal democratic decision. No expenditure can be placed or committed by officers until this formal approval is given by Democratic Services. Release of funds must be for identified projects only and strictly not for the general release of funds for projects to be identified at a later date. No block releases of capital or funding will be allowed, except if authorised by the Leader of the Council in advance to Corporate Finance. The release of funds will only be made if previous Council, Cabinet or Cabinet Member agreement has been given to the project and only if there is an approved budget. BACKGROUND PAPERS NIL. Capital Release Report - 24 November 2021 Page 5 Part I - Public APPENDIX A – CAPITAL RELEASE REQUEST Property Works Programme Capital Budget 202 1/22 Electrics Programme: Electrical Testing Remedial Works at 12 Corporate Sites - Release No. 16 Location Project / Expenditure Title Information Funds Release Sought £000’s Approve Hold More Information Required Various Sites Electrical Testing Remedial Works Following the statutory fixed wire test, refurbishment works 121 Total seeking release 121 Previously released / pending release 1,556 Budget 2,634 Remaining budget 957
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Executive Decision Notice – 08 December 2021 Page 1 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk OFFICIAL EXECUTIVE DECISION NOTICE PUBLISHED BY DEMOCRATIC SERVICES Notice is hereby given that the following decision(s) have been made today by Cabinet Members at the London Borough of Hillingdon: Title of decision Property Works Programme (PWP) Capital Budget 2021/2022: Electrics Programme – Electrical Testing Remedial Works at 12 Corporate Sites RELEASE NO: 16 Reference No. 329 Date of decision Wednesday 8 December 2021 Call-in expiry date 5pm, on Wednesday 15 December 2021 Relevant Select Committee(s) Corporate, Finance & Property Select Committee Relevant Ward(s) Eastcote and East Ruislip , Northwood Hills, Uxbridge North, South Ruislip, Charville, Brunel, Ickenham, Manor, West Drayton. Decision made Cabinet Members making the decision Councillor Jonathan Bianco – Cabinet Member for Property and Infrastructure Councillor Martin Goddard – Cabinet Member for Finance APPROVED That the Cabinet Member for Finance and the Cabinet Member for Property and Infrastructure agreed to the capital release request of £1 21k from the Property Works Programme (PWP) Capital Budget 202 1/2022 Electrics Programme for electrical testing remedial works at 1 2 corporate sites. Reason for decision Regulations and British Standards require d that all electrical installations be tested over a 5- year period. The Civic Centre and many of the Council’s corporate properties we re in the process of being tested as part of that requirement and, as a result, the issues found needed to be addressed for the buildings to remain compliant with BS7671 and the Electricity at Work Regulations. Alternative options considered and rejected No alternative options were considered. Executive Decision Notice – 08 December 2021 Page 2 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk Classification Part 1 – Public Link to associated report Report can be found here. Relevant Officer contact & Directorate Dave Grimshaw, Infrastructure, Transport & Building Services Any interest declared by the Cabinet Member(s) / dispensation granted N/A Implementation of decision & scrutiny call-in [Internal Use only] When can this decision be implemented by officers? Officers can implement Cabinet Member decision in this notice only from the expiry of the scrutiny call-in period which is: 5pm, on Wednesday 15 December 2021 However, this is subject to the decision not being called in by Councillors on the relevant Select Committee. Upon receipt of a valid call-in request, Democratic Services will immediately advise the relevant officer(s) and the decision must then be put on hold. Councillor scrutiny call- in of this decision Councillors on the relevant Select Committee shown in this notice may request to call-in this decision. The request must be before the expiry of the scrutiny call-in period above. Councillors should use the Scrutiny Call-in App (link below) on their devices to initiate any call-in request. Further advice can be sought from Democratic Services if required: Scrutiny Call-In - Power Apps (secure) Further information These decisions, where applicable, have been taken under The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. This is the formal notice by the Council of the above executive decision, including links to the reports where applicable. If you would like more information on this decision, please contact Democratic Services on 01895 250636 or email: democratic@hillingdon.gov.uk. Circulation of this decision notice is to a variety of people including Members of the Council, Corporate Directors, Officers, Group Secretariats and the Public. Copies are also placed on the Council’s website. Democratic Services London Borough of Hillingdon Civic Centre High Street Uxbridge UB8 1UW