Hillingdon Council Cabinet Member and Officer Decisions
Transport for London Local Implementation Plan - Bridge Assessment and Strengthening 2021/22 Release No 4
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Democratic Services Location: Phase II Ext: 0693 DDI: 01895 250693 CMD No: 342 To: COUNCILLOR IAN EDWARDS LEADER OF THE COUNCIL COUNCILLOR JOHN RILEY CABINET MEMBER FOR PUBLIC SAFETY AND TRANSPORT COUNCILLOR MARTIN GODDARD CABINET MEMBER FOR FINANCE c.c. All Members of the Public Safety & Transport Select Committee c.c. Perry Scott - Infrastructure, Transport and Building Services c.c. Pam Siva-Kumar – Infrastructure, Transport and Building Services c.c. Ward Councillors for Yeading c.c. Conservative and Labour Group Offices (inspection copy) Date: 08 December 2021 Non-Key Decision request Form D TRANSPORT FOR LONDON LOCAL IMPLEMENTATION PLAN - BRIDGE ASSESSMENT AND STRENGTHENING 2021/22 - RELEASE NO 4 Dear Cabinet Member Attached is a report requesting that a decision be made by you as an individual Cabinet Member. Democratic Services confirm that this is not a key decision, as such the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 notice period does not apply. You should take a decision on or after Thursday 16 December 2021 in order to meet Constitutional requirements about publication of decisions that are to be made. You may wish to discuss the report with the Corporate Director before it is made. Please indicate your decision on the duplicate memo supplied, and return it to me when y ou have made your decision. I will then arrange for the formal notice of decision to be published. Steve Clarke Democratic Services Officer Title of Report: TRANSPORT FOR LONDON LOCAL IMPLEMENTATION PLAN - BRIDGE ASSESSMENT AND STRENGTHENING 2021/22 - RELEASE NO 4 Decision made: Reasons for your decision: (e.g. as stated in report) Alternatives considered and rejected: (e.g. as stated in report) Signed ………………………………………………………Date…………………….. Leader of the Council / Cabinet Member for Public Safety & Transport / Cabinet Member for Finance Cabinet Member Report Page 1 Part 1 - Public TRANSPORT FOR LONDON LOCAL IMPLEMENTATION PLAN - BRIDGE ASSESSMENT AND STRENGTHENING 2021/22 - RELEASE NO 4 Cabinet Member(s) Councillor Ian Edwards Councillor Martin Goddard Councillor John Riley Cabinet Portfolio(s) Leader of the Council Cabinet Member for Finance Cabinet Member for Public Safety and Transport Officer Contact(s) Pam Siva-Kumar – Infrastructure, Transport and Building Services Papers with report Appendix A with capital release requests for approval HEADLINES Summary This report seeks approval to recommendations to accept the Grant Allocation from Transport for London of £53 k for the Bridge Assessment and Strengthening Local Implementation Plan and to approve the capital release of these funds. Putting our Residents First The report supports the Council objective of Strong Financial Management. Financial Cost This report seeks the release of £ 53k from the 20 21/22 TfL LIP Bridge Assessment and S trengthening fund for the schemes detailed in this report. The works will commence upon release of the funds and are due for completion by March 2022. Relevant Select Committee Public Safety and Transport Relevant Ward(s) Yeading RECOMMENDATIONS 1) That the Leader of the Council accepts the Transport for London Grant 202 1/22 allocation of £ 53k for the Bridge Assessment and Strengthening Local Implementation Plan; and, 2) The Cabinet Member for Finance and Cabinet Member for Public Safety and Transport agree to the capital release request of £53k from the Transport for London Cabinet Member Report Page 2 Part 1 - Public Grant 2021/22 Bridge Assessment and Strengthening programme budget to support the schemes outlined in this report. Reasons for recommendations The Council has received a funding allocation through the Transport for London (TfL) - Bridge Assessment and Strengthening Programme for the financial year 202 1/22. The proposal fully complies with and supports the intentions of the 2018 Mayor of London's Transport Strategy and the proposals set out in the Council's LIP 3 which covers the period from 2019 to 2041. The recommendation will enable Hillingdon to sustain its past LIP performance which is critically important to secure future funding to the Borough. Any undue delay in implementation, or failure to meet agreed performance measures, could adversely influence future TfL funding opportunities for the Council. All costs will be borne in their entirety by TfL. Alternative options considered / risk management The Council does not have alternative funding or resources to cover the work involved. This work is vital as it entails the identification of structural deterioration and the preservation of the structural integrity of highway structures. There is no alternative but to carry out this work because, if left, there would be health and safety implications. Therefore, it is recommended that these projects are progressed without delay to maintain the structural integrity of the Council’s highway structures. Delivery of the schemes presented in this report is time critical as the money made avail able by TfL is for the 2021/22 financial year only and cannot be carried forward. Delay to any authorisation may jeopardise the completion of these schemes and receipt of funding as adequate time is needed for preparatory work and implementation. Democratic compliance The acceptance of external grants is ordinarily a function of the Cabinet; however, the Leader of the Council may accept this on behalf of Cabinet. Capital release approval is jointly from the Cabinet Member for Finance and relevant Cabinet portfolio holder. Select Committee comments None at this stage. SUPPORTING INFORMATION 1. The London Borough of Hillingdon’s LIP3 (‘Local Implementation Plan 3’) submission which covers the period from 2019 to 2041 was approved by the Mayor of London on the 10th June 2019. Cabinet Member Report Page 3 Part 1 - Public 1.1 Transport for London’s (TfL) financial position was severely impacted by the decline in public transport use due to the Covid- 19 pandemic; this resulted in TfL making changes to the annual Local Implementation Plan allocation. 1.2. On 12 April 2021, TfL announced Hillingdon’s LIP grant interim funding package for 2021/22 up to 18 May 2021 would be as follows: • £312k for Corridors, Neighbourhoods and Supporting Measures • £13k for Local Transport Fund • £99k re-profiled grant for West Drayton Crossrail Complimentary Measures (please refer to paragraph 1.7) 1.3. On 18 May 2021, TfL announced Hillingdon’s LIP grant further interim funding package for 2021/22 covering the period of 19 May to 28 May 2021 as follows: • £65k for Corridors, Neighbourhoods and Supporting Measures • £3k for Local Transport Fund • £21k re-profiled grant for West Drayton Crossrail Complimentary Measures (please refer to paragraph 1.7) 1.4. TfL confirmed the re-profiling of £21k from the Cycle Skills Training 2020/21 allocation into 2021/22 to cover the Borough’s cycle skills training up to the end of June 2021, these funds having been released in the prior year. On 25 June 2021, TfL confirmed a grant of £26k to allow the continuation of the cycle skills training to cover the period from July to September 2021. 1.5. On 16 June 2021 TfL confirmed funding of £15k for the design and delivery of Bus Priority Schemes between June 2021 and 11 December 2021. On 09 July, a further £132k funding was confirmed by TfL for the design and delivery of further Bus Priority Schemes, and on 29 July, a further £5k was confirmed by TfL to fund TfL signals required for the schemes, which brings the total allocation to £152k. 1.6 On 15 September 2021, TfL announced Hillingdon’s LIP grant further interim funding package for 2021/22 up to 11 December 2021 as follows: • £146k for Corridors, Neighbourhoods and Supporting Measures • £60k re-Profiled grant for West Drayton Crossrai l Complimentary Measures (please refer to paragraph 1.7) 1.7. In November 2014, there was confirmation of a total allocation of £1,600k for Crossrail Complementary Measures in West Drayton, covering the years 2015/16 to 2018/19, to improve the environment outside the station and provide better transport interchange, in conjunction with the Elizabeth Line service. However, due to delays with Network Rail in delivering this programme, this allocation has been re-profiled. The 2021/22 allocation up to 11 December 2021 is £180k; these funds have been released in prior years. 1.8. In October 2021 TfL confirmed funding of £53k for Bridge Assessment and Strengthening. Cabinet Member Report Page 4 Part 1 - Public 1.9. The above allocations total £971k. Scope of Works - Transport for London 2021/22 Table 1: Transport for London Funding 2021/22 2021/22 LIP Scheme Headings Total Budget £’000 Previous/ Pending Release £’000 Seeking Release £’000 Balance £’000 Transport Interchange & Healthy Streets 33 33 0 0 North South Links and Supporting Growth 84 84 0 0 Vision Zero School Travel Plan and Local Road Safety Schemes 134 134 0 0 Accessibility and Mobility for all 5 5 0 0 Parking Management Schemes 27 27 0 0 Public Footpaths and Cycleways 57 57 0 0 Transport Impacts 3 3 0 0 Road Safety Education Training and Publicity and Travel Awareness 180 180 0 0 Cycle Skills Training 47 47 0 0 Corridors Neighbourhoods and Supporting Measures Sub Total 570 570 0 0 Local Transport Fund 16 16 0 0 Bus Priority 152 152 0 0 Bridge Assessment and Strengthening 53 0 53 0 Principal Road Renewal 0 0 0 0 West Drayton Crossrail Complementary Measures 180 180 0 0 Grand Total 971 918 53 0 1.10. This report outlines the schemes that have been identified for implementation and agreed in principle with the fund holder, TfL, and for which capital release is now requested. 1.11. This is the fourth TfL LIP Capital Release Decision Report for 2021/22. It requests the release of £53k of the TfL funding from the 2021/22 annual total allocation of £971k. 2. Bridge Assessment & Strengthening Programme - Total £53k 2.1 Yeading Lane Bridge, Hayes (Release requested £40k) Yeading Lane Bridge carries Yeading Lane, a two lane single carriageway with grass verge and footway on either side, over Yeading Brook. Yeading Lane is an important, busy road within the Cabinet Member Report Page 5 Part 1 - Public Borough and is the main diversion route for A312 Hayes-By-Pass which takes traffic to and from Heathrow Airport. Yeading Lane is also a bus route. The bridge was assessed and found to be deficient in its load carrying capacity which required a weight restriction of 25 tonnes maximum gross vehicle weight to be imposed. Reconstruction of the bridge will enable the weight restriction to be lifted. The majority of the detailed design and preparation of the specification have been completed. The funding of £ 40k is for liaising with statutory undertakers, consultation with other stakeholders and finalising the design. 2.2 London Bridge Engineering Group (LoBEG) Sector Leader (Release requested £13k) TfL, through the London Bridge Engineering Group (LoBEG) , is funding the Sector Leader role which is the Lead Borough role for the London North West Area to assist TfL and LoBEG with the prioritisation process for the funding of projects throughout London and the allocation of funding for individual projects. Project cost breakdown of TfL LIP programme for Release Five Table 2: Cost Plan for Schemes Where New Release is requested Scheme Internal Fees £000's Services / Works £000's Seeking release £000's Yeading Lane Bridge - Design 20 20 40 London Bridge Engineering Group (LoBEG) are funding the Sector Leader 13 13 Grand Totals 20 33 53 Financial Implications Transport for London Total Confirmed 2021/22 Budget £971k, Previously Released £918k, Release Requested £53k – Appendix A The 2021/22 Transport for London funding programme is set out in the table below. CAPITAL Funding 2021/22 Confirmed Grant Allocation £000's Previous released/ Pending release £000's Capital release request £000's Balance Confirmed Grant £’000's Corridors, Neighbourhoods & Supporting Measures 570 570 0 0 Bridge Assessment and Strengthening 53 0 53 0 Bus Priority 152 152 0 0 Cabinet Member Report Page 6 Part 1 - Public Cross Rail Complementary Measures (West Drayton) 180 180 0 0 Local Transport Fund 16 16 0 0 Sub Total TFL Grant 971 918 53 0 Section 106 Contribution 30 0 0 30 Total Capital 1,001 918 53 30 The 2021/22 Transport for London capital programme original budget, approved by Council in February 2021, amounted to £3,178k based on the LIP grant settlement from previous years prior to the Covid- 19 Pandemic. In June 2021, Cabinet approved the re-phasing of £878k funding, including West Drayton Crossrail Complementary Measures (£848k) from 2020/21, and £30k Section 106 funding in relation to West Drayton Crossrail Complimentary Measures. However, Transport for London’s financial position has been severely impacted by the decline in public transport use due to the Covid- 19 pandemic, and this has resulted in changes to the annual Local Implementation Plan allocation. As noted in the body of the report, total confirmed allocations amount to £971k as set out in the above table, of which £918k has previously been released and the remaining £53k release is requested in this report. The allocations awarded for the period 0 1 April to 28 May are to be spent by the 28 May, the allocations awarded for the Cycle Skills Training are to be spent by the end of September and allocations awarded for the Bus Priority Schemes and the allocations awarded on the 16 th September are to be spent by the 11 th December, any underspends against these allocations on the specified deadlines are to be returned to the Transport for London. This report requests the release of £53k from Bridge Assessment and Strengthening funding award as shown above and detailed in Appendix A. The TfL programme budget for 2021/22 is held for budget management purposes within the capital programme, although the release request includes a mixture of capital and revenue expenditure. Where there are works included in this release request which upon review do not meet the Council's criteria for capitalisation, these will be accounted for as revenue and the TfL grant treated as revenue grant for statutory reporting purposes. Consequently, there are no funding implications for the Council’s other General Fund budgets arising from this report. Any future additional TfL funding awards will be reported to Cabinet and included in subsequent capital release reports. RESIDENT BENEFIT & CONSULTATION The project will improve the condition of the Council's bridge stock and allow safe passage to all road users. Cabinet Member Report Page 7 Part 1 - Public Consultation carried out or required Consultation is to be carried out as part of the implementation of each scheme as appropriate. CORPORATE CONSIDERATIONS Corporate Finance Corporate finance notes the recent allocation from Transport for London of £53k for Bridge Assessment and Strengthening for 2021/22 and which requires to be spent this financial year. Legal The Borough Solicitor confirms that the Council is responsible for carrying out this function pursuant to Section 151 of the Greater London Authority Act 1999. There are no legal impediments to the Council authorising the capital release. Infrastructure / Asset Management Infrastructure / Asset Management comments are included within the body of the report. Capital Release Protocol The release of all capital funds held by the Council is to be made by a formal democratic decision. No expenditure can be placed or committed by officers until this formal approval is given by Democratic Services. Release of funds must be for identified projects only and strictly not for the general release of funds for projects to be identified at a later date. No block releases of capital or funding will be allowed, except if authorised by the Leader of the Council in advance to Corporate Finance. The release of funds will only be made if previous Council, Cabinet or Cabinet Member agreement has been given to the project and only if there is an approved budget. BACKGROUND PAPERS NIL. TITLE OF ANY APPENDICES Appendix A - Transport for London 2021/22 Local Implementation Plan - Bridge Assessment and Strengthening- Release 4 Cabinet Member Report Page 8 Part 1 - Public CAPITAL RELEASE APPENDIX A Transport for London 2020/21 - Bridge Assessment and Strengthening - Release 4 Location Project / Expenditure Title Information Funds Release Sought £000’s Approve Hold More Information Required Yeading Lane Bridge Bridge Assessment and Strengthening Design 40 London Bridge Engineeri ng Group (LoBEG) LoBEG Sector Leader LoBEG, NW Area Lead Borough 13 Total seeking release 53 Previously released/pending release 918 Budget 1,001 Remaining budget 30
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Executive Decision Notice – 23 December 2021 Page 1 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk OFFICIAL EXECUTIVE DECISION NOTICE PUBLISHED BY DEMOCRATIC SERVICES Notice is hereby given that the following decision(s) have been made today by Cabinet Members at the London Borough of Hillingdon: Title of decision TRANSPORT FOR LONDON LOCAL IMPLEMENTATION PLAN - BRIDGE ASSESSMENT AND STRENGTHENING 2021/22 - RELEASE NO 4 Reference No. 342 Date of decision Thursday 23 December 2021 Call-in expiry date 5pm, on Tuesday 04 January 2022 Relevant Select Committee(s) Public Safety & Transport Select Committee Relevant Ward(s) Yeading Decision made Cabinet Members making the decision Councillor Ian Edwards – Leader of the Council Councillor Martin Goddard - Cabinet Member for Finance Councillor John Riley - Cabinet Member for Public Safety and Transport APPROVED 1) That the Leader of the Council accept ed the Transport for London Grant 2021/ 22 allocation of £53k for the Bridge Assessment and Strengthening Local Implementation Plan; and, 2) The Cabinet Member for Finance and Cabinet Member for Public Safety and Transport agreed to the capital release request of £53k from the Transport for London Grant 2021/22 Bridge Assessment and Strengthening programme budget to support the schemes outlined in the report. Reason for decision The Council received a funding allocation through the Transport for London (TfL) - Bridge Assessment and Strengthening Programme for the financial year 2021/22. The proposal fully complied with and supported the intentions of the 2018 Mayor of London's Transport Strategy and the proposals set out in the Council's LIP3 which covers the period from 2019 to 2041. The decision will enable Hillingdon to sustain its past LIP Executive Decision Notice – 23 December 2021 Page 2 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk performance which is critically important to secure future funding to the Borough. Alternative options considered and rejected None. Classification Part I – Public Link to associated report Report can be found here. Relevant Officer contact & Directorate Pam Siva-Kumar – Infrastructure, Transport and Building Services Any interest declared by the Cabinet Member(s) / dispensation granted N/A Implementation of decision & scrutiny call-in [Internal Use only] When can this decision be implemented by officers? Officers can implement Cabinet Member decision in this notice only from the expiry of the scrutiny call-in period which is: 5pm, on Tuesday 04 January 2022 However, this is subject to the decision not being called in by Councillors on the relevant Select Committee. Upon receipt of a valid call-in request, Democratic Services will immediately advise the relevant officer(s) and the decision must then be put on hold. Councillor scrutiny call- in of this decision Councillors on the relevant Select Committee shown in this notice may request to call-in this decision. The request must be before the expiry of the scrutiny call-in period above. Councillors should use the Scrutiny Call-in App (link below) on their devices to initiate any call-in request. Further advice can be sought from Democratic Services if required: Scrutiny Call-In - Power Apps (secure) Further information These decisions, where applicable, have been taken under The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. This is the formal notice by the Council of the above executive decision, including links to the reports where applicable. If you would like more information on this decision, please contact Democratic Services on 01895 250636 or email: democratic@hillingdon.gov.uk. Circulation of this decision notice is to a variety of people including Members of the Council, Corporate Directors, Officers, Group Secretariats and the Public. Copies are also placed on the Council’s website. Executive Decision Notice – 23 December 2021 Page 3 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk Democratic Services London Borough of Hillingdon Civic Centre High Street Uxbridge UB8 1UW