Hillingdon Council Cabinet Member and Officer Decisions
Transport for London (TfL) Local Implementation Plan 3 (LIP3) 2023/24 - RELEASE NO: 3
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Democratic Services Location: Phase II Ext: 0692 DDI: 01895 250692 CMD No: 910 To: COUNCILLOR MARTIN GODDARD CABINET MEMBER FOR FINANCE COUNCILLOR JONATHAN BIANCO CABINET MEMBER FOR PROPERTY, HIGHWAYS AND TRANSPORT c.c. All Members of th e Property, Highways and Transport Select Committee c.c. Sophie Wilmot – Place Directorate c.c. Perry Scott – Corporate Director of Place Date: 25 September 2023 Non-Key Decision request Form D CAPITAL RELEASE REPORT SEPTEMBER 2023 DEPARTMENT: TRANSPORT & AVIATION SERVICE AREA/ PROGRAMME: PLACE TRANSPORT FOR LONDON (TFL) LOCAL IMPLEMENTATION PLAN (LIP3) 2023/24 – RELEASE NO: 3 Dear Cabinet Members, Attached is a report requesting that a decision be made by you as an individual Cabinet Member. Democratic Services confirm that this is not a key decision, as such, the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 notice period does not apply. You should take a decision on or after Tuesday 03 October 2023 in order to meet Constitutional requirements about publication of decisions that are to be made. You may wish to discuss the report with the Corporate Director before it is made. Please indicate your decision on the duplicate memo supplied and return it to me when you have made your decision. I will then arrange for the formal notice of decision to be published. Ryan Dell Democratic Services Officer Title of Report: Transport for London (Tf L) Local Implementation Plan (LIP 3) 2023/24 – Release No: 3 Decision made: Reasons for your decision: (e.g. as stated in report) Alternatives considered and rejected: (e.g. as stated in report) Signed ……………………………………………………… Date……………………. Cabinet Member for Finance / Cabinet Member for Property, Highways and Transport Cabinet Release Report – 25 September 2023 Page 1 Part I – Public CAPITAL RELEASE REPORT SEPTEMBER 2023 DEPARTMENT: TRANSPORT & AVIATION SERVICE AREA/ PROGRAMME: PLACE TRANSPORT FOR LONDON (TFL) LOCAL IMPLEMENTATION PLAN (LIP3) 2023/24 – RELEASE NO: 3 Cabinet Members Councillor Martin Goddard Councillor Jonathan Bianco Cabinet Portfolios Cabinet Member for Finance Cabinet Member for Property, Highways and Transport Officer Contact Sophie Wilmot - Place Directorate Papers with report Appendix A - Capital Release Requests for Approval HEADLINES Summary To seek for £50k funding from Transport for London (TfL) via the Local Implementation Plan (LIP) to be released for specific projects as outlined in this report. Putting our Residents First Delivering on the Council Strategy 2022-2026 This report supports our ambition for residents/ the Council of: An efficient, well-run, digital-enabled council working with partners to deliver services to improve the lives of all our residents. This report supports our commitments to residents of: Safe and Strong Communities. The report also supports the following policy documents: The Hillingdon Local Plan: Part One - Strategic Policies (2012). The Hillingdon Local Plan: Part Two - Development Management Policies (2020). Transport for London, London Borough of Hillingdon, Local Implementation Plan 3 (March 2019). Financial Cost This report seeks the release of £50k of capital budget from the 2024/25 TfL LIP programme to undertake the programme of works detailed in this report. The funds being requested to be released have been awarded to the Council to enable the delivery of specific schemes in agreement with TfL. The funds have a spend deadline of 31st March 2024; any funds unspent after the deadline will need to be returned to TfL. Relevant Select Committee Property, Highways and Transport Select Committee Wards affected All Cabinet Release Report – 25 September 2023 Page 2 Part I – Public RECOMMENDATIONS That the Cabinet Member for Property, Highways and Transport and Cabinet Member for Finance approve the project of a review of the existing cycle infrastructure in Hillingdon and the capital release request of £50k from the 2023/24 TfL LIP Programme (Appendix A). Reasons for recommendations The proposal fully complies with and supports the intentions of the 2018 Mayor of London’s Transport Strategy and the proposals set out in the Council’s L ocal Implementation Plan (LIP) 3 which covers the period from 2019 to 2041. The recommendations will enable Hillingdon to sustain its past LIP performance which is critically important to secure future funding to the Borough. Any undue delay in implementation, or failure to meet agreed performance measures, could adversely influence future TfL funding opportunities for the Council. All costs will be borne in their entirety by TfL. Alternative options considered The Cabinet Members could decide not to deliver the programme of measures outlined within this report. Such a decision would adversely affect the delivery of the TfL L IP allocation and funds would need to be returned. Select Committee comments None at this stage. SUPPORTING INFORMATION 1. The London Borough of Hillingdon’s LIP3 submission , which covers the period from 2019 to 2041, was approved by the Mayor of London on 10 June 2019. 1.1. Transport for London’s (TfL) financial position was subsequently severely impacted by the decline in public transport use due to the Covid-19 pandemic; this resulted in TfL making changes to the annual Local Implementation Plan allocation. A total of £138m was made available to boroughs as part of the TfL’s funding deal with the government for 2022/23 and 2023/24, of which £ 59m was invested by boroughs in 2022/23, £63m has been allocated to boroughs for 2023/24 . Of the remaining £16m , a proportion will be within carried forward grant allocations and the remaining amounts will be allocated to boroughs during 2023/24. 1.2. On 2 7 September 2022, TfL announced Hillingdon’s LIP grant provisional funding package for 2023/24 would be as follows: • Safer Corridors and Neighbourhoods £1,202k. • Cycle Parking £36k 1.3. On 27 March 2023, TfL announced Hillingdon’s LIP actual grant funding package for 2023/24 would be as follows: • Safer Corridors and Neighbourhood £1,192k (a reduction of £10k from the provisional announcement) Cabinet Release Report – 25 September 2023 Page 3 Part I – Public • Cycleways Network Development £165k • Bus Priority £165k • Crossrail Complimentary Measures £834 • Cycle Training £90k • Cycle Parking £36k • Additional Cycle Parking £30k 1.4. On 4 April 2023, TfL confirmed a further £5k Bus Priority Funding to complete the 2022/23 Falling Lane Bus Priority project, which is to convert the zebra crossing on Falling Lane to signals to allow better coordination with nearby signals to improve bus journey time. 1.5. On 23 May 2023, TfL confirmed the reduction of £10k mentioned in paragraph 1.3 was to be re-awarded to bring Hillingdon’s LIP funding package for Safer Corridors and Neighbourhoods to increase the funding award bac k in line with the provisional announcement, resulting in Safer Corridors and Neighbourhoods f unding package now being £1,202k. 1.6. In July 2023, TfL confirmed the reprofiling of the following grant allocations from 2022/23 grant funding into 2023/24 grant funding all of which were released last financial year. • £155k from the Green & Healthy Streets Programme for the continued delivery of the North Hyde Road Air Quality Focus Schem • £28k from Safer Corridors and Neighbourhoods for the Springfield Road, Hayes – Traffic Calming Scheme • £90k from Safer Corridors and Neighb ourhoods for design and implementation of accessibility improvements alongside low -level planting at the junction of Long Lane with Sutton Court Road to increase air quality 1.7. On 16 August 2023, TfL confirmed a further £50k Cycleways Network Development to undertake a comprehensive study of the Hillingdon’s existing cycle infrastructure to identify schemes to improve and enhance the cycle provision and identify small missing links which would enhance what we currently have. 1.8. In November 2014, there was confirmation of a total allocation of £1,600k for Crossrail Complementary Measures in West Drayton, covering the years 20 15/16 to 2018/19, to improve the environment outside the station and provide better transport interchange, in conjunction with the Elizabeth Line service. However, due to delays with Network Rail in delivering this programme, this allocation has been re-profiled. The 2023/24 allocation up to 31 March 2024 of £834k; of which £816k has been released in prior years. 1.9. On 15 December 2022, Cabinet agreed that the Council could enter into a funding agreement with Network Rail of up to £397k to undertake essential carri ageway reconstruction on the land owned by Network Rail in Station Approach, West Drayton, which forms part of the Crossrail Complimentary Measure in West Drayton. Cabinet also approved the re- phasing of £30k Section 106 funding allocated t oward the Crossrail Complimentary Measures from 2022/23 into 2023/24. 1.10. The above TfL allocations total £2,850k and the above additional funding for West Drayton Crossrail from other sources total £427k. Cabinet Release Report – 25 September 2023 Page 4 Part I – Public Scope of Works - Transport for London 2023/24 Table 1: Transport for London Funding 2023/24 Including the additional funding from other sources. 2023/24 LIP Scheme Headings Total Budget £000s Previous/ Pending Release £000s Seeking Release £000s Balance £000s TfL Funding Safer Corridors and Neighbourhoods 1,320 1,320 0 0 Borough Cycle Training 90 90 0 0 Cycle Parking 66 66 0 0 Cycleways Network Development 215 165 50 0 Green and Healthy Streets 155 155 0 0 Local Transport Fund 0 0 0 0 Bus Priority 170 170 0 0 Bridge Assessment and Strengthening 0 0 0 0 Principal Road Renewal 0 0 0 0 West Drayton Crossrail Complementary Measures 834 834 0 0 TfL Funding Sub Total 2,850 2,800 50 0 Additional Funding Stream Network Rail 397 397 0 0 S106 Contribution 30 30 0 0 Additional Funding Sub Total 427 427 0 0 Grand Total 3,277 3,227 50 0 1.11. This report outlines the schemes that have been identified for implementation and agreed in principle with the fund holder, TfL, and for which capital release is now requested. 1.12. This is the third TfL LIP Capital Release Decision Report for 2023/24. It requests the release of £50k from the 2023/24 TfL funding. 2. Cycle Net work Development – Audit of existing cycle infrastructure: Release requested: £50k (Scheme cost: £50k) 2.1. The London Borough of Hillingdon is currently preparing a Hillingdon Cycle Strategy for Cabinet Member approval, to outline a programme of measures to build on and enhance cycling infrastructure and training across Hillingdon to encourage more people to take up this mode of transport. As part of this work , a mapping exercise was undertaken to map out all the existing cycle infrastructure across the borough. Cabinet Release Report – 25 September 2023 Page 5 Part I – Public 2.2. This exercise showed that Hillingdon has a number of legacy routes which have been developed over time and it was acknowledged that this may no longer be fit for purpose or that there could be scope for small upgrades to create longer routes by identifying missing links in existing provision. 2.3. The need to review existing cycle infrastructure in Hillingdon was discussed with Transport for London, who were supportive and granted the Council an additional £50,000 for 2023/24 to undertake a review of the current cycle provision in Hillingdon. 2.4. Capital release for £50,000 is being requested to allow engagement of the Council’s term consultants Project Centre Ltd to review all existing cycle infrastructure in Hillingdon and produce a report detailing upgrade and missing link s that could be delivered to improve cycle provision. The outcome of the report will be used to secure implementation funding from organisations such as Transport for London and developer contributions. Project cost breakdown of TfL LIP for Release Three Table 2: Cost Plan for Schemes Release is Requested TfL Scheme Internal Fees / Staffing £000s Services / Works £000s Seeking release £000s Cycle Network Development: Audit of existing cycle infrastructure 50 50 50 50 Financial Implications Transport for London Total Confirmed 202 3/24 Budget £ 3,277k, Previously Released £3,227k, Release Requested £50k – Appendix A The 2023/24 Transport for London funding programme is set out in the table below. CAPITAL Funding 2023/24 Confirmed Grant Allocation £000s Previous released/ Pending release £000s Capital release request £000s Balance Confirmed Grant £000s Safer Corridors and Neighbourhoods 1,320 1,320 0 0 Borough Cycle Training 90 90 0 0 Cycle Parking 66 66 0 0 Cycleways Network Development 215 165 50 0 Green and Healthy Streets 155 155 0 0 Cabinet Release Report – 25 September 2023 Page 6 Part I – Public Bridge Assessment and Strengthening 0 0 0 0 Bus Priority 170 170 0 0 Principal Road Renewal 0 0 Cross Rail Complementary Measures (West Drayton) 834 834 0 0 Local Transport Fund 0 0 0 0 Sub Total TFL Grant 2,850 2,800 50 0 Section 106 Contribution toward West Drayton Cross Rail 30 30 0 0 Network Rail Funding towards West Drayton Cross Rail (To be approved as part of Year End Re- phasing) 397 397 0 0 Total Capital 3,277 3,227 50 0 Transport for London’s (TfL) financial position has been severely impacted by the decline in public transport use due to the Covid- 19 pandemic; this has resulted in TfL making changes to the annual Local Implementation Plan allocation. A total of £138m was made available to boroughs as part of the TfL’s funding deal with the government for 2022/23 and 2023/24, of which £59m was invested by boroughs in 2022/23, and £63m has been allocated to boroughs for 2023/24; with the remaining £16m , a proportion will be within carried forward grant allocations and the remaining amounts will be allocated to boroughs during 2023/24. The 2023/24 Transport for London capital programme original budget, approved by Council in February 2023, amounted to £2,340k based on the provisional LIP announcement in September 2022 and further estimated grant allocations based on the previous year's allocations. In June 2023, Council approved the rephasing of £767k from 2022/23 into 2023/24, which gives a revised budget of £3,107. As at Month 5, the 2023/24 Transport for London capital programme revised budget is £ 3,277k, based on the actual grant funding confirmed by TfL for 2023/24 confirmed Network Rail contribution and confirmed contributions from s.106. The funds that are the subject of this capital release request are those allocated to the London Borough of Hillingdon, which the Council can make claims for in arrears. The funding awards from TfL are to be spent by the 31 March 2024, any underspends against these allocations are to be returned to the Transport for London. This report requests the release of £50k from the Cycleways Network Development funding award, the specific scheme that is being requested for release from this funding award is detailed above within the report and in Appendix A. Cabinet Release Report – 25 September 2023 Page 7 Part I – Public Any future additional TfL funding awards will be reported to Cabinet and included in subsequent capital release reports. RESIDENT BENEFIT & CONSULTATION The benefit or impact upon residents, service users and communities The various travel awareness projects seek to primarily promote and encourage more sustainable forms of travel for residents and businesses. Consultation carried out or required Consultation is to be carried out as part of the submission development, as appropriate. CORPORATE CONSIDERATIONS Corporate Finance Corporate Finance concurs with the financial implications above, noting that the funding agreement between Central Government and TfL in August 2022 for the years 2022/23 and 2023/24 has now enabled TfL to reinstate the LIP funding to the level provided in 2021/22. Whilst the allocations are still below the grant funding prior to the pandemic, is an improvement on the previously reported position. Legal Legal Services confirm that the Council is responsible for carrying out this function pursuant to section 151 of the Greater London Authority Act 1999. Thus, there are no legal impediments to the Council authorising the capital release recommended in this report, although any contract that is entered into must comply with the Council's Procurement and Contract Standing Orders. Infrastructure/ Asset Management Infrastructure/ Asset Management comments are included within the body of the report. Capital Release Protocol The release of all capital funds, and certain revenue funds, held by the Council is to be made by a formal democratic decision. No expenditure can be placed or committed by officers until this formal approval is given by Democratic Services. Release of funds must be for identified projects only and strictly not for the general release of funds for projects to be identified later . No block releases of capital or funding will be allowed, except if authorised by the Leader of the Council in advance to Corporate Finance. The release of funds will only be made if previous Council, Cabinet or Cabinet Member agreement has been given to the project and only if there is an approved budget. BACKGROUND PAPERS NIL. Cabinet Release Report – 25 September 2023 Page 8 Part I – Public APPENDIX A – CAPITAL RELEASE REQUESTS FOR APPROVAL Transport for London 2023/24: Funding Release 3 Location Project / Expenditure Title Information Funds Release Sought £000s Approve Hold More Information Required Borough wide Audit of Cycle Infrastructure Funds to allow a review of existing cycle infrastructure across the borough. 50 Total seeking release 50 Previously released 3,227 Budget 3,277 Remaining budget 0
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Executive Decision Notice – 10 October 2023 Page 1
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision
CAPITAL RELEASE REPORT SEPTEMBER 2023
DEPARTMENT: TRANSPORT & AVIATION
SERVICE AREA/ PROGRAMME: PLACE
TRANSPORT FOR LONDON (TFL) LOCAL
IMPLEMENTATION PLAN (LIP3) 2023/24 – RELEASE NO: 3
Reference No. 910
Date of decision Tuesday 10 October 2023
Call-in expiry date Tuesday 17 October 2023
Relevant Select
Committee
Property, Highways and Transport Select Committee
Relevant Wards All
Decision made
Cabinet Members
making the decision
Councillor Martin Goddard – Cabinet Member for Finance
Councillor Jonathan Bianco – Cabinet Member for Property,
Highways and Transport
Decision Approved
That the Cabinet Member for Property, Highways and
Transport and Cabinet Member for Finance approve d the
project of a review of the existing cycle infrastructure in
Hillingdon and the capital release request of £50k from the
2023/24 TfL LIP Programme (Appendix A of the associated
report).
Reason for decision The proposal fully complies with and supports the intentions of
the 2018 Mayor of London’s Transport Strategy and the
proposals set out in the Council’s Local Implementation Plan
(LIP) 3 which covers the period from 2019 to 2041.
The recommendations will enable Hillingdon to sustain its past
LIP performance which is critically
important to secure future
funding to the Borough. Any undue delay in implementation, or
failure to meet agreed performance measures, could advers ely
influence future TfL funding opportunities
for the Council. All
costs will be borne in their entirety by TfL.
Alternative options
considered and
rejected
The Cabinet Members could decide not to deliver the
programme of measures outlined within this report. Such a
decision would adversely affe ct the delivery of the TfL LIP
allocation and funds would need to be returned.
Classification Part I – Public
Executive Decision Notice – 10 October 2023 Page 2
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Link to associated
report
Here
Relevant Officer
contacts &
Directorate
Sophie Wilmot – Place Directorate
Any interest declared
by the Cabinet
Member(s) /
dispensation granted
N/A
Implementation of decision & scrutiny call-in
[Internal Use only]
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice
only from the expiry of the scrutiny call-in period which is:
5pm on Tuesday 10 October 2023
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
Councillor scrutiny
call-in of this
decision
Councillors on the relevant Select Committee shown in this notice
may request to call-in this decision. The request must be before
the expiry of the scrutiny call-in period above.
Councillors should use the Scrutiny Call -in App (link below) on
their devices to initiate any call-in request. Further advice can be
sought from Democratic Services if required:
Scrutiny Call-In - Power Apps (secure)
Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and
Access to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
If you would like more information on this decision, please contact
Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
Circulation of this decision notice is to a variety of people including
Members of the Council, Corporate Directors, Officers, Group
Secretariats and the Public. Copies are also placed on the
Council’s website.
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