Hillingdon Council Cabinet Member and Officer Decisions
ICT Equipment, Furniture & General Equipment 2020-21 - Release No 15
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Democratic Services
Location: Phase II
Ext: 0185
DDI: 01895 250185
My Ref: LP
To: COUNCILLOR MARTIN GODDARD
CABINET MEMBER FOR FINANCE
c.c. All Members of Executive Scrutiny Committee
c.c. Paul Whaymand, Corporate Director
c.c. Michelle Kenyon, Procurement
c.c. Conservative and Labour Group Offices
(inspection copy)
Date:
23 February 2021
Non-Key Decision request Form D
CAPITAL RELEASE DRAW-DOWN REPORT (February 2021)
DEPARTMENT: Finance
SERVICE AREA / PROGRAMME: ICT Equipment, Furniture & General Equipment
2020/21
DRAW-DOWN RELEASE NO: 15
Dear Cabinet Member
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision , as such the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Wednesday 3 March 2021 in order to meet
Constitutional requirements about publication of decisions that are to be made. You may
wish to discuss the report with the Corporate Director before it is made. Please indicate your
decision on the duplicate memo supplied, and return it to me when you have made your
decision. I will then arrange for the formal notice of decision to be published.
Liz Penny
Democratic Services Officer
Title of Report: ICT Equipment, Furniture & General Equipment 2020/21 - Release
No 15
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ………………………………………………………Date……………………..
Cabinet Member for Finance
Capital Release Draw-down Report – 23 February 2021 Page 1
Part I - Public
CAPITAL RELEASE DRAW-DOWN REPORT (February 2021)
DEPARTMENT: Finance
SERVICE AREA / PROGRAMME: ICT Equipment, Furniture & General Equipment 2020/21
DRAW-DOWN RELEASE NO: 15
Cabinet Members Councillor Martin Goddard
Cabinet Portfolios Cabinet Member for Finance
Officer Contact Michelle Kenyon, Procurement
Papers with report Appendices A1 and A2 with capital release draw-down requests
for approval
Appendix B with urgent items from the previously approved
contingency allocations
HEADLINES
Financial Summary To approve the draw-down of capital and revenue funds for
previously agreed capital programme decisions. This report seeks
the release of £40,126 from the Equipment Capitalisation -
General 2020/21 capital budget for furniture and general
equipment. The purchases will be made upon the release of funds.
Previous Decision
History
The first capital release for this programme was previously
approved formally by Members on 28 February 2020 for
subsequent draw-down, where full information was provided on
the programme, reasons for decisions and alternative options
considered.
Ward N/A
RECOMMENDATIONS
That the Cabinet Member for Finance:
1) agree the release of £40,126 for General Equipment and Furniture from the
Equipment Capitalisation - General 2020/21 capital budget as set out in Appendix
A2; and
2) note the £1,129 of equipment expenditure authorised using the Urgent
Contingency Allocations as set out in Appendix B.
Capital Release Draw-down Report – 23 February 2021 Page 2
Part I - Public
APPENDIX A - Draw-down of capital for previously agreed programmes
Appendix A1 – Corporate Technology and Innovation Programme 2020/21
Release No 15
Ref Item /
Quantity Information
Funds
Release
Sought
£’s
Approve Hold
More
Information
Required
ICT EQUIPMENT
ICT EQUIPMENT CONTINGENCY TOP-UP REQUEST
Total seeking release 0
Previously released / pending release 206,459
Budget 278,000
Remaining budget 70,548
Capital Release Draw-down Report – 23 February 2021 Page 3
Part I - Public
Appendix A2 – Equipment Capitalisation - General Equipment and Furniture
2020/21 Release No 15
Ref Item /
Quantity Information
Funds
Release
Sought
£’s
Approve Hold
More
Information
Required
GENERAL EQUIPMENT
ERF
2863
Energizer
Torch Large
Vision Metal
LED - 1300
Lumens
X 13
Food, Health and
Safety
Replacement torches
for the Environmental
Health Officers and
Grab Bags
328
ERF
2869
Trash Pumps
X2
Green Spaces
2" Honda Trash
Pumps and ancillaries,
pipes, connectors etc
to replace existing
Pumps used for
pumping water out of
Graves.
3,365
ERF
2870
Floor Scrapers
X40
BSU - Main Stores
Heavy duty floor
scrapers c/w blade for
street cleaning
398
ERF
2871
Museum
vacuum
cleaner
X1
Archives and
Museums Service
Museum Vac 800 watt
model with variable
controller with various
accessories. This
vacuum will remove
dust whilst causing no
damage to the object
itself.
451
ERF
2872
Electrical oven
X1
Providers and
Commissioned care
Replacement for the
electrical oven was
decommissioned due
to a leak in South
Lodge's roof
650
Capital Release Draw-down Report – 23 February 2021 Page 4
Part I - Public
ERF
2873
Ladder
X1
Highways
We require a ladder to
work at height for
installing street signs
etc
104
ERF
2874
Tools for
installing signs.
Highways
Tespa banding tool,
1/2 inch banding
buckly clips for
installing signs.
74
ERF
2876
Wooden paving
maul
X 4
Highways
Required to carry out
paving works
130
ERF
2877
Wooden lute
X8
Highways
Required to rake
tarmac
25
ERF
2878
Bunker rakes,
dew brushes
leaf rakes and
rubber mallets
Golf
Replacement for
broken items at Haste
Hill and Uxbridge Golf
Course
699
ERF
2881
Hedge cutters
X15
Strimmers
X13
Backpacks
X6
Hand held
blowers
X12
Chainsaws
X2
Pole saw
x1
Tillers
X2,
Pedestrian
mowers
X7
Green Spaces
Machinery required to
replace old and
beyond economical
repair items
27,750
ERF
2882
Water boilers
Bin with
automatic lid,
Can opener,
Microwave,
Extra Care
Kitchen equipment
required for Caterplus
to provide meals and
service to residents
1,300
Capital Release Draw-down Report – 23 February 2021 Page 5
Part I - Public
Tableware and
crockery
within extra care
schemes
ERF
2885
Tarmac rakes
Highways
Require to carry out
daily tarmac work
53
ERF
2886
Bollards
X10
Highways
Required for
replacements for the
special bollards
installed in Windsor
Ave, Hillingdon
230
GENERAL EQUIPMENT CONTINGENCY TOP-UP REQUEST
Ref Item /
Quantity Information
Funds
Release
Sought
£’s
Approve Hold
More
Information
Required
FURNITURE
ERF
2864
Stools
Adult Education
Replacement for
broken furniture
540
ERF
2868
Chairs
X13
Divider
Screens
X20
Facilities
Chairs required to
replace old worn out
chairs at the Imported
Food Office.
Dividers to be used in
COVID-19 Testing and
Vaccination Centres
2,900
FURNITURE CONTINGENCY TOP-UP REQUEST
Furniture &
General
Equipment
Contingency
Top up request Reimbursement of
urgent purchases as
itemised in Appendix B
below
1,129
Total seeking release 40,126
Previously
released/Pending release
418,749
Budget 765,000
Remaining budget 306,125
Capital Release Draw-down Report – 23 February 2021 Page 6
Part I - Public
APPENDIX B
Items Approved by Corporate Directors from Previously Released
Contingencies 2020/21
FURNITURE - URGENT ITEMS FROM CONTINGENCY
Ref Item / Quantity Information Amount
£’s
2880 Profiling Bed
X 1
4 Hatton Grove
The bed is adjustable in height between 40cm -
80cm (16" – 31"), enabling carers / nurses to care for
users successfully, without bending and causing
back injuries.
900
2867 Microwaves
X2
Nestles Avenue Children Centre
Replacement for broken equipment
150
2884 Telephone
handsets
X3
Chapel Lane
The staffing is primarily lone working and the
portable handsets which can be located upstairs/
downstairs and in the kitchen enable staff to access
a phone quickly
79
Total
1,129
ICT EQUIPMENT - URGENT ITEMS FROM CONTINGENCY
Ref Item /
Quantity Information Amount
£’s
Total
0
View Decision / Minutes Text
Capital Release Decision Notice – 09 March 2021 OFFICIAL DECISION NOTICE PUBLISHED BY DEMOCRATIC SERVICES ON 09 MARCH 2021 The Cabinet Member for Finance has made the following decision today: 1. THE CABINET MEMBER FOR FINANCE CAPITAL RELEASE DRAW-DOWN REPORT (February 2021) DEPARTMENT: Finance SERVICE AREA / PROGRAMME: ICT Equipment, Fur niture & General Equipment 2020/21 DRAW-DOWN RELEASE NO: 15 DECISION: FULL APPROVAL That the Cabinet Member for Finance: 1. agreed the release of £40,126 for General Equipment and Furniture from the Equipment Capitalisation - General 2020/21 capital budget as set out in Appendix A2 of the report; and 2. noted the £1,129 of equipment expenditure authorised using the Urgent Contingency Allocations as set out in Appendix B of the report. REASONS FOR THE DECISIONS MADE The recommendations seek approval for the release of funds for discretionary expenditure on ICT equipment, furniture , and general equipment. ALTERNATIVES CONSIDERED AND REJECTED To not agree certain items of expenditure, agree part of the request or request further information. FURTHER INFORMATION The detailed report relating to this decision is available to view here. Paul Whaymand, Corporate Director Michelle Kenyon, Procurement NOTES FOR OFFICERS ACTIONING CAPITAL RELEASE DECISIONS (APPROVAL / HOLD / MORE INFORMATION / NO DECISION YET): • Approved - Where project approval has been given, these funds will be released by corporate finance in due course. • On Hold - Where funding for projects have been put on hold by the Cabinet Members, then these cannot be progressed at this current time and no capital funds will be released to progress them. You may wish to consult with your relevant Cabinet Member. More information required - Where projects require further information, the Cabinet Capital Release Decision Notice – 09 March 2021 Members are still yet to make their formal decision – it is therefore effectively in suspension. If you wish your project(s) to proceed then you should provide further details about them to Corporate Finance. DECISION AUTHORITY & IMPLEMENTATION Where required, these decisions have been taken under The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. These decisions, unless called in, will come into effect from 5pm on Tuesday 16 March 2021. This is the formal notice by the Council of the above decisions. If you would like more information on any of the decisions, please contact Democratic Services on 01895 250636. The right hand column indicates the name of the officer(s) responsible for implementing / following up the decision in each case. Circulation of this decisions sheet is to a variety of people including Members of the Council, Corporate Directors, Officers, Group Secretariats and the Public.