Hillingdon Council Cabinet Member and Officer Decisions
ICT Equipment, Furniture & General Equipment 2020/21 Release No 14
Report Document
Can't see the PDF? Download Report
Decision / Minutes Document
Can't see the PDF? Download Minutes
Text extracted from PDFs
View Report Text
Democratic Services
Location: Phase II
Ext: 0692
DDI: 01895 250692
My Ref: NF
To: COUNCILLOR MARTIN GODDARD
CABINET MEMBER FOR FINANCE
c.c. All Members of Executive Scrutiny Committee
c.c. Perry Scott, Director of Infrastructure,
Procurement, Business Improvement,
Communications, Waste Services and ICT
c.c. Michael Kenyon, Procurement
c.c. Conservative and Labour Group Offices
(inspection copy)
Date:
22 January 2021
Non-Key Decision request Form D
CAPITAL RELEASE DRAW-DOWN REPORT (January 2021)
DEPARTMENT: Finance
SERVICE AREA / PROGRAMME: ICT Equipment, Furniture & General Equipment
2020/21
DRAW-DOWN RELEASE NO: 14
Dear Cabinet Member
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision, as such the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Monday 01 Febr uary 2021 in order to meet
Constitutional requirements about publication of decisions that are to be made. You may
wish to discuss the report with the Corporate Director before it is made. Please indicate your
decision on the duplicate memo supplied, and return it to me when you have made your
decision. I will then arrange for the formal notice of decision to be published.
Neil Fraser
Democratic Services Officer
Title of Report: ICT Equipment, Furniture & General Equipment 2020/21
DRAW-DOWN RELEASE NO: 14
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ………………………………………………………Date……………………..
Cabinet Member for Finance
Capital Release Draw-down Report - 22 January 2021 Page 1
Part I - Public
CAPITAL RELEASE DRAW-DOWN REPORT (January 2021)
DEPARTMENT: Finance
SERVICE AREA / PROGRAMME: ICT Equipment, Furniture & General Equipment 2020/21
DRAW-DOWN RELEASE NO: 14
Cabinet Members Councillor Martin Goddard
Cabinet Portfolios Cabinet Member for Finance
Officer Contact Michelle Kenyon, Procurement
Papers with report Appendices A1 and A2 with capital release drawdown requests for
approval
Appendix B with urgent items from the previously approved
contingency allocations
HEADLINES
Financial Summary To approve the draw-down of capital and revenue funds for
previously agreed capital programme decisions. This report seeks
the release of £993 from the Corporate Technology and Innovation
Programme 2020/21 capital budget for ICT equipment and
£56,650 from the Equipment Capitalisation - General 2020/21
capital budget for furniture and general equipment. The purchases
will be made upon the release of funds.
Previous Decision
History
The first capital release for this programme was previously
approved formally by Members on 28 February 2020 for
subsequent drawdown, where full information was provided on the
programme, reasons for decisions and alternative options
considered.
Ward N/A
RECOMMENDATIONS
That the Cabinet Member for Finance:
1) Agrees to the release of £993 for ICT Equipment from the Corporate Technology
and Innovation Programme 2020/21 capital budget as set out in Appendix A1 of
this report;
2) Agrees to the release of £56,650 for General Equipment and Furniture from the
Equipment Capitalisation - General 2020/21 capital budget as set out in Appendix
A2; and
3) notes the £987 of equipment expenditure authorised using the Urgent Contingency
Allocations as set out in Appendix B.
Capital Release Draw-down Report - 22 January 2021 Page 2
Part I - Public
APPENDIX A - Draw-down of capital for previously agreed programmes
Appendix A1 – Corporate Technology and Innovation Programme 2020/21
Release No 13
Ref Item /
Quantity Information
Funds
Release
Sought
£’s
Approve Hold
More
Information
Required
ICT EQUIPMENT
ERF 2835 Tablet and
adaptor
Child and Family
Development
The tablet stands
enable highly trained
Centre staff to
elaborate on key
childhood
development skills
such as gross and fine
motor skills and
physical development
activities.
656
ICT EQUIPMENT CONTINGENCY TOP-UP REQUEST
ICT
Equipment
Contingency
Top up
request
Reimbursement of
urgent purchases as
itemised in Appendix B
below
337
Total seeking release 993
Previously released / pending release 206,459
Budget 278,000
Remaining budget 70,548
Capital Release Draw-down Report - 22 January 2021 Page 3
Part I - Public
Appendix A2 – Equipment Capitalisation - General Equipment and Furniture
2020/21 Release No 14
Ref Item /
Quantity Information
Funds
Release
Sought
£’s
Approve Hold
More
Information
Required
GENERAL EQUIPMENT
ERF 2844 Camera
x1
Museums
Digital camera -
Canon 4000D
DS126701 - and
memory card to
take pictures of the
museum and
archive collection to
associate with the
database.
350
ERF 2845 Locks
x13
Highways
Radar Padlocks
x5
Radar Padlock Key
x1
FB1 Padlock
x5
FB1 Padlock Key
x2
83
ERF 2846 Bulk bins for
commercial
waste
x 95
Waste Services
1100 litre refuse
containers x30
1100 litre recycling
containers flat lid x
30
1280 litre refuse
containers x 15
940 litre refuse
containers unlidded
x 10
940 litre refuse
containers lidded x
10
22,220
ERF 2847
Freezer
x1
Charville Lane
2,847
Capital Release Draw-down Report - 22 January 2021 Page 4
Part I - Public
ERF 2848
Storage
boxes
x 8
Replacement of
broken freezer
Golf Hillingdon
To store items and
keep tidy the stock
room and golf shop
office
46
ERF 2850 Litter Pickers
x200
BSU Main Stores
Litter Pickers
Helping Hands,
850mm x 33 inch
1,550
ERF 2851 EasyCert
renewal
x1
Housing Repairs
Easycert is the
electrical software
used to produce
electrical certificates
for the Corporate
Repairs Service.
199
ERF 2854 Fellowes
Office Suites
Monitor riser
x1
Imported Food -
Heathrow
A high-quality
monitor riser which
helps you avoid
aches and pain.
The monitor riser
raises the top of
your monitor screen
to eye level, the
correct optimal
ergonomic position
to prevent muscular
tension. Places
monitor at
comfortable viewing
position to prevent
neck strain
620
ERF 2855 Clarineo
musical
instruments
Music Service
Teaching students
in schools
13,851
Capital Release Draw-down Report - 22 January 2021 Page 5
Part I - Public
x180
ERF 2856 Brooms
x 80
BSU Main Stores
Stiff brooms x40
Soft brooms x40
176
ERF 2857 Screen for
LTF/Family
visiting
x1
Provider and
Commissioned
Care
Screen to be
installed to create a
waiting area for LFT
results and if
needed a separate
area for visiting
families.
2,398
ERF 2860 Specialist
computer
chair
x1
Business Support
The specialist
computer chair is
required for a
member of staff
who has a medical
condition which
affects her back and
neck. The
recommendation
has been made
following an OH
referral.
1,000
ERF 2853 Soft
furnishing
and pictures
Merchiston House
9 cushions and a
beanbag
A large shelving unit
. A card/coffee table
Large fluffy throws
6 pictures for the
walls Rug in the
activity room
1,500
ERF 2859 Chairs
x13
Facilities
Management
2,900
Capital Release Draw-down Report - 22 January 2021 Page 6
Part I - Public
Divider
Screens
x20
Lever High Back
Operators Chair
with Height
Adjustable Arms in
Band One Fabric.
Screen Dividers
1500 x W 1200 x L
Stock Colour
ERF 2861 360 litre
containers
x 1
Waste Services
Items are required
for the waste
Division for an
ongoing project to
supply tenants,
schools and other
sections to convert
green waste to
compost.
3,055
ERF 2862 Stainless
steel tables
x 7
Brookfield Adult
Education Centre
To replace the
current tables which
are barely standing
now. and which are
not Covid resilient.
These replacement
tables will be both
Covid resilient and
are longer lasting as
they are stainless
steel.
3,205
GENERAL EQUIPMENT CONTINGENCY TOP-UP REQUEST
Ref Item /
Quantity Information
Funds
Release
Sought
£’s
Approve Hold
More
Information
Required
FURNITURE
FURNITURE CONTINGENCY TOP-UP REQUEST
Furniture &
General
Top up
request
Reimbursement of
urgent purchases
650
Capital Release Draw-down Report - 22 January 2021 Page 7
Part I - Public
Equipment
Contingency
as itemised in
Appendix B below
Total seeking release 56,650
Previously
released/Pending release
362,099
Budget 765,000
Remaining budget 346,251
Capital Release Draw-down Report - 22 January 2021 Page 8
Part I - Public
APPENDIX B
Items Approved by Corporate Directors from Previously Released
Contingencies 2020/21
FURNITURE - URGENT ITEMS FROM CONTINGENCY
Ref Item / Quantity Information Amount
£’s
ERF
2812
Replacement staff sleep-in-bed
X 1
Merchiston House
Small double (4ft) with storage due to
the small space available
650
Total
650
ICT EQUIPMENT - URGENT ITEMS FROM CONTINGENCY
Ref Item / Quantity Information Amount
£’s
2849 HP Laserjet M507 Printer
x 1
Backup weighbridge printer required,
raised as an audit requirement
337
Total
337
View Decision / Minutes Text
Capital Release Decision Notice – 08 February 2021 OFFICIAL DECISION NOTICE PUBLISHED BY DEMOCRATIC SERVICES ON 08 FEBRUARY 2021 The Cabinet Member for Finance has made the following decision today: 1. THE CABINET MEMBER FOR FINANCE CAPITAL RELEASE DRAW-DOWN REPORT (January 2021) DEPARTMENT: Finance SERVICE AREA/ PROGRAMME: ICT Equipment, Furniture and General Equipment 2021/21 RELEASE NO: 14 DECISION: FULL APPROVAL That the Cabinet Member for Finance: 1. Agrees to the release of £993 for ICT Equipment from the Corporate Technology and Innovation Programme 2020/21 capital budget as set out in Appendix A1 of this report; 2. Agrees to the release of £56,650 for General Equipment and Furniture from the Equipment Capitalisation - General 2020/21 capital budget as set out in Appendix A2; and 3. Notes the £987 of equipment expenditure authorised using the Urgent Contingency Allocations as set out in Appendix B. FURTHER INFORMATION The detailed report relating to this decision is available to view here. Perry Scott, Director of Infrastructure, Procurement, Business Improvement, Communications, Waste Services, and ICT Michelle Kenyon, Procurement NOTES FOR OFFICERS ACTIONING CAPITAL RELEASE DECISIONS (APPROVAL / HOLD / MORE INFORMATION / NO DECISION YET): • Approved - Where project approval has been given, these funds will be released by corporate finance in due course. • On Hold - Where funding for projects have been put on hold by the Cabinet Members, then these cannot be progressed at this current time and no capital funds will be released to progress them. You may wish to consult with your relevant Cabinet Member. More information required - Where projects require further information, the Cabinet Members are still yet to make their formal decision – it is therefore effectively in suspension. If you wish your project(s) to proceed then you should provide further details about them to Corporate Finance. Capital Release Decision Notice – 08 February 2021 DECISION AUTHORITY & IMPLEMENTATION Where required, these decisions have been taken under The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. These decisions, unless called in, will come into effect from 5pm on Monday 15 February 2021. This is the formal notice by the Council of the above decisions. If you would like more information on any of the decisions, please contact Democratic Services on 01895 250636. The right hand column indicates the name of the officer(s) responsible for implementing / following up the decision in each case. Circulation of this decisions sheet is to a variety of people including Members of the Council, Corporate Directors, Officers, Group Secretariats and the Public.