Hillingdon Council Cabinet Member and Officer Decisions
Transport for London (TfL) Local Implementation Plan 3 (LIP3) 2022/23 - RELEASE NO: 2
Report Document
Can't see the PDF? Download Report
Decision / Minutes Document
Can't see the PDF? Download Minutes
Text extracted from PDFs
View Report Text
Democratic Services
Location: Phase II
Ext: 0693
DDI: 01895 250693
CMD No: 551
To: COUNCILLOR JONATHAN BIANCO
CABINET MEMBER FOR PROPERTY, HIGHWAYS
AND TRANSPORT
COUNCILLOR MARTIN GODDARD
CABINET MEMBER FOR FINANCE
c.c. All Councillors
c.c. All Members of th e Property, Highways and
Transport Select Committee
c.c. Sophie Wilmot, Place Directorate
c.c. Perry Scott, Corporate Director of Place
Date: 27 July 2022
Non-Key Decision request Form D
CAPITAL RELEASE REPORT: JULY 2022
SERVICE AREA / PROGRAMME: Transport for London (TfL) Local
Implementation Plan 3 (LIP3) 2022/23
RELEASE NO: 2
Dear Cabinet Member
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision, as such, the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Thursday 04 August 2022 in order to meet
Constitutional requirements about publication of decisions that are to be made. You may
wish to discuss the report with the Corporate Director before it is made. Please indicate your
decision on the duplicate memo supplied, and return it to me when you have made your
decision. I will then arrange for the formal notice of decision to be published.
Steve Clarke
Democratic Services Officer
Title of Report: Transport for London (TfL) Local Implementation Plan 3 (LIP3) 2022/23 -
Release No: 2
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ………………………………………………………Date……………………..
Cabinet Member for Property, Highways and Transport / Cabinet Member for Finance
Capital Release Report – 27 July 2022 Page 1
Part 1 – Public
CAPITAL RELEASE REPORT: JULY 2022
SERVICE AREA / PROGRAMME: Transport for London (TfL) Local
Implementation Plan 3 (LIP3) 2022/23
RELEASE NO: 2
Cabinet Members Councillor Martin Goddard
Councillor Jonathan Bianco
Cabinet Portfolios Cabinet Member for Finance
Cabinet Member for Property, Highways and Transport
Officer Contact Sophie Wilmot – Place Directorate
Papers with report Appendix A with capital release requests for approval
HEADLINES
Summary
To seek Cabinet Member approval for the release of capital funds
and to seek Cabinet Member approval for the reallocation of
previously released capital funds.
Putting our
Residents First
This report supports the Council objective of Strong Financial
Management. It also supports the following policy documents:
- The Hillingdon Local Plan: Part One - Strategic Policies
(2012)
- The Hillingdon Local Plan: Part Two - Development
Management Policies (2020)
- Transport for London, London Borough of Hillingdon, Local
Implementation Plan 3 (March 2019)
Financial Cost This report seeks the release of £ 40k and the reallocation of £60k
of previously released funds from the 2022 /23 TfL LIP programme
of work detailed in this report. The funds being requested to be
released and reallocated have been awarded to the Council to
enable the delivery of specific schemes in agreement with TfL. The
funds have a spend deadline; any funds unspent after the deadlines
will need to be returned to TfL.
Relevant Select
Committee
Property, Highways and Transport
Ward(s) affected All
Capital Release Report – 27 July 2022 Page 2
Part 1 – Public
RECOMMENDATION
That the Cabinet Member for Finance and the Cabinet Member for Property, Highways and
Transport approve the following capital release requests of £ 40k and the reallocation
request of £60k previously released funding from the 2022 /23 TfL LIP programme budget
(Appendix A).
Reasons for recommendation
The proposal fully complies with and supports the intentions of the 2018 Mayor of London’s
Transport Strategy and the proposals set out in the Council’s Local Implementation Plan (LIP) 3
which covers the period from 2019 to 2041.
The recommendation will enable Hillingdon to sustain its past LIP performance which is critically
important to secure future funding to the Borough. Any undue delay in implementation, or failure
to meet agreed performance measures, could adversely influence future TfL funding opportunities
for the Council. All costs will be borne in their entirety by TfL.
Alternative options considered
The Cabinet Members could decide not to deliver the programme of measures already approved
by Cabinet. Such a decision would adversely affect the delivery of the TfL approved LIP allocation.
Select Committee comments
None at this stage.
SUPPORTING INFORMATION
1. The London Borough of Hillingdon’s LIP3 (‘Local Implementation Plan 3’) submission which
covers the period from 2019 to 2041 was approved by the Mayor of London on 10 June 2019.
1.1 Transport for London’s (TfL) financial position was subsequently severely impacted by the
decline in public transport use due to the Covid-19 pandemic; this resulted in TfL making changes
to the annual Local Implementation Plan allocation.
1.2 On 23 March 2022, TfL announced Hillingdon’s LIP grant interim funding package for 2022/23
up to 24 June 2022 would be as follows:
• Corridors, Neighbourhoods and Supporting Measures
o £51k for Staff Costs
o £162k for Schemes
1.3 On 30 March 2022, TfL confirmed a grant of £20k for Borough Cycle Training to cover Quarter
1 of 2022/23.
Capital Release Report – 27 July 2022 Page 3
Part 1 – Public
1.4 On 24 June 2022, TfL announced a further LIP grant interim funding package for 2022/23 up
to 13 July 2022 of £40k to meet costs for core staffing and existing projects.
1.5 In November 2014, there was confirmation of a total allocation of £1,600k for Crossrail
Complementary Measures in West Drayton, covering the years 2015/16 to 2018/19, to improve
the environment outside the station and provide better transport interchange, in conjunction with
the Elizabeth Line service. However, due to delays with Network Rail in delivering this
programme, this allocation has been re- profiled. The 2022/23 allocation up to 13 July is £154k;
these funds have been released in prior years.
1.6 The above allocations total £427k and are a combination of capital and revenue funding.
Scope of Works - Transport for London 2022/23
Table 1: Transport for London Funding 2022/23
2022/23 LIP Scheme Headings Total
Budget
£’000
Previous/
Pending
Release
£’000
Seeking
Release
£’000
Balance
£’000
Transport Interchange & Healthy Streets 100 100 0 0
North South Links and Supporting Growth 0 0 0 0
Vision Zero School Travel Plan and Local
Road Safety Schemes
17 17 0 0
Accessibility and Mobility for all 40 40 0 0
Parking Management Schemes 0 0 0 0
Public Footpaths and Cycleways 0 0 0 0
Transport Impacts 0 0 0 0
Road Safety Education Training and Publicity
and Travel Awareness
96 56 40 0
Corridors Neighbourhoods and Supporting
Measures Sub Total
253 213 40 0
Borough Cycle Training 20 20 0 0
Local Transport Fund 0 0 0 0
Capital Release Report – 27 July 2022 Page 4
Part 1 – Public
Bus Priority 0 0 0 0
Bridge Assessment and Strengthening 0 0 0 0
Principal Road Renewal 0 0 0 0
West Drayton Crossrail Complementary
Measures
154 154 0 0
Grand Total 427 387 40 0
1.7. This report outlines the schemes that have been identified for implementation and agreed in
principle with the fund holder, TfL, and for which capital release is now requested.
1.6. This is the second TfL LIP Capital Release Decision Report for 2022/23. It requests the
release of £40k and the reallocation of £60k of previously released TfL funding from a 2022/23
total annual allocation of £427k.
2. Staff Costs
2.1 Borough Cycle Support Officer: Release Requested: £32.5k
2.1.1 Funds to be utilised to cover the salary of the Council’s Borough Cycle Support Officer.
The Borough Cycle Support Officer works with the Council's Cycle Instructors to help encourage
and enable cycling in Hillingdon. They oversee the organisation of all cycle training for adults and
children; help organise cycle promotional events and use their knowledge and experience to carry
out audits of cycle routes and working with businesses to encourage their staff to cycle to work.
2.2 Cycle Training: Release Requested: £5.5k
Child Cycle Training
2.2.1 The nationally recognised standard for child cycle training is known as 'Bikeability'. The
cycle trainers who deliver the training are casual employees and paid per session worked. The
trainers take children out on the highway and teach them to cycle safely in real life situations. The
offer is open to all schools in the Borough. 'Bikeability' trainers are funded in full from TfL grant
allocations. Without this funding, 'Bikeability' training could not be provided as the Council does
not have any other resources to deliver this programme.
Adult Cycle Skills Training
2.2.2 Adult Cycle Skills Training is provided either on a one- to-one basis or a group setting.
Using TfL funding the Council can also offer family sessions for a parent and child to come along
and learn to ride a bike together. Again, all training is provided by the Council’s casual cycle
instructors, paid on a sessional rate.
Capital Release Report – 27 July 2022 Page 5
Part 1 – Public
2.3 Pedestrian Training: Release Requested: £2k
2.3.1 Hillingdon employs a team of seven trainers to deliver practical pedestrian training to
school children aged 4 to 11 years old (Nursery to Year 6). The budget is used to fund the trainers
who will teach the rules of the road as a pedestrian, educate them on safer crossings, the green
cross code and distractions that could affect their decisions when crossing the road. Training
takes place indoors for EYFS and KS1 pupils using pretend road setups and outside on -road
training for KS2 pupils. This budget estimate is based upon the trainers' hourly rate and the time
taken to train groups of pupils across all schools.
3. Local Implementation Plan Schemes
3.1 Oak Farm Healthy Streets Scheme: Reallocation Requested: £(50)k
3.3.1 The Oak Farm area has been subject to a successful Healthy Streets Transport Study
carried out by the Council's term consultants Project Centre Ltd in 2018. The outcome of this
work was a report containing a series of recommendations as to how the Council could improve
road safety, address parking issues, encourage and enable active travel and improve accessibility
and mobility for all. At this time, further detailed design is required and the undertaking of legally
required statutory consultations, there fore it is proposed to reallocate these funds for
implementation to a scheme which is more developed and ready to be implemented as detailed
in 3.3.
3.2 Hillingdon School Streets: Reallocation Requested: £(10)k
3.2.1 Following the success of Hillingdon’s pilot ‘School Street’ outside Highfield Primary School,
officers are now working on bringing forward further School Streets to support school travel across
the Borough. School Streets are where a section of road outside a school is made a pedestrian
and cycle zone for a period of time around the drop off and pick up times. This allows more space
for those travelling sustainably to the school; reduces road safety issues and improves air quality.
Residents and businesses within the school street would be exempt from the restriction.
3.2.2 There was previous release for taking forward proposed School Streets at John Locke
Academy and Queensmead Academy . Currently, officers have been requested to review the
School Street programme being proposed and look at further details on the impact of these, prior
to taking the programme further forward. Due to this, it is proposed to reallocate these funds to a
scheme which is more developed and ready to be implemented as detailed in 3.3.
3.3 Harlyns Drive / Catlins Lane / Chamberlain Way – Road Safety Scheme: Reallocation
Requested: £60k
3.3.1 Harlyns Drive, Catlins Lane and Chamberlain Way are intersecting roads in Northwood
which lead to a number of residential properties as well as Harl yn Primary School. The Council
has received a number of petitions from local residents concerned about rat running and speeds
on these roads. These concerns have been supported by the results of independent vehicle
classification and speed surveys undertaken in the area.
Capital Release Report – 27 July 2022 Page 6
Part 1 – Public
3.3.2 Therefore, it is proposed to undertake traffic calming measures on these roads to reduce
speeds. The following is proposed for each of the roads:
• Harlyn Drive: traffic calming tables; red surface marking; reduction to 20mph speed limit
with related signage and road markings and incorporation of the parking management
scheme.
• Chamberlain Way: provision of two sets of speed cushions and provision of two areas of
read road survey with ‘SLOW’ road markings.
• Catlins Lane: provision of two sets of speed cushions and provision of two areas of read
road survey with ‘SLOW’ road markings.
3.3.3 The total cost to bring forward all the proposals is £98k based on rates from the Council’s
Term Contractor, O’Hara. Capital Release of £60k is being sought to bring forward the i nitial
elements of the scheme, excluding the speed humps on Harlyn Drive at this stage, to allow for
these to be considered alongside the potential installation of a proposed parking management
scheme on Harlyns Drive.
Project cost breakdown of TfL LIP for Release Two
Table 2: Cost Plan for Schemes contained within this report.
TfL Scheme Internal
Fees /
Staffing
£000's
Services
/ Works
£000's
Seeking
release
£000's
Road Safety Education Training & Publicity & Travel
Awareness - Staff Costs: Borough Cycle Support Officer
32.5 32.5
Road Safety Education Training & Publicity & Travel
Awareness - Staff Costs: Cycle Training
5.5 5.5
Road Safety Education Training & Publicity & Travel
Awareness - Staff Costs: Pedestrian Training
2 2
Transport Interchange and Healthy Streets - Schemes:
Oak Farm Estate – Healthy Streets
(50) (50)
Vision Zero and Local Road Safety - Schemes: Hillingdon
School Streets
(10) (10)
Transport Interchange and Healthy Streets - Schemes:
Oak Farm Estate – Healthy Streets
60 60
Total 40 0 40
Capital Release Report – 27 July 2022 Page 7
Part 1 – Public
Financial Implications
Transport for London Total Confirmed 2022/23 Budget £427k, Previously Released £387,
Release Requested £40k, Reallocation Requested £60k – Appendix A
The 2022/23 Transport for London funding programme is set out in the table below.
CAPITAL Funding 2022/23
Confirmed
Grant
Allocation
£000's
Previous
released/
Pending
release
£000's
Capital release
request £000's
Balance
Confirmed Grant
£’000's
Corridors, Neighbourhoods
& Supporting Measures
253 213 40 0
Borough Cycle Training 20 20 0 0
Bridge Assessment and
Strengthening
0 0 0 0
Bus Priority 0 0 0 0
Cross Rail Complementary
Measures (West Drayton)
154 154 0 0
Local Transport Fund 0 0 0 0
Sub Total TFL Grant
427 387 40 0
Section 106 Contribution 0 0 0 0
Total Capital 427 387 40 0
The 2022/23 Transport for London capital programme original budget, approved by Council in
February 2022, amounted to £2,673k based on the LIP grant settlement from previous years prior
to the Covid- 19 pandemic. In July 2022 , Cabinet approved the re- phasing of £872k funding,
including West Drayton Crossrail Complementary Measures (£842k) from 2021/22, and £30k
Section 106 funding in relation to West Drayton Crossrail Complimentary Measures.
However, Transport for London’s financial position has been severely impacted by the decline in
public transport use due to the Covid-19 pandemic, and this has resulted in changes to the annual
Local Implementation Plan allocation. As noted in the body of the report, total confirmed
allocations amount to £427k as set out in the above table, of which £387 k has previously been
released and the remaining £40k is requested for release, and £60k is requested for reallocation
in this report.
The allocations awarded through the LIP Corridors funding stream for the period 1 April to 24
June are to be committed by 25 June, the allocation awarded for the period 25 June to 13 July
are to be committed by 13 July the allocation awarded through the Borough Cycle Training
Quarter 1 funding stream is to be committed by the 24 June, all funding awards are to be spent
by 31 March 2023. Any underspends against these allocations are to be returned to Transport for
London.
Capital Release Report – 27 July 2022 Page 8
Part 1 – Public
The funds which are the subject of this capital release are allocated to the London Borough of
Hillingdon for the delivery of specific schemes agreed with TfL and which the Council makes
claims for in arrears. This report requests the release of £40k and the reallocation of £60k
previously released funds from Corridors, Neighbourhoods and Supporting Measures funding
award as shown above and detailed in Appendix A. The re-profiled £154k West Drayton Crossrail
Complementary Measures has been released in prior years.
Any future additional TfL funding awards will be reported to Cabinet and included in subsequent
capital release reports.
RESIDENT BENEFIT & CONSULTATION
The benefit or impact upon residents, service users and communities
The various travel awareness projects seek to primarily promote and encourage more sustainable
forms of travel for residents and businesses.
Consultation carried out or required
Consultation is to be carried out as part of the submission development, as appropriate.
CORPORATE CONSIDERATIONS
Corporate Finance
Corporate Finance notes that the T fL confirmed funding position up to 13 July 2022 remains
significantly lower than pre pandemic levels. The release of £40k and the reallocation of £60k of
previously released funds that are being sought for approval contained within this report covers
the awarded amount for the financial year up to 13 July 2022, with funding levels for the remainder
of the year yet to be confirmed and remaining uncertain.
Legal
Legal Services confirms that the Council is responsible for carrying out this function pursuant to
Section 151 of the Greater London Authority Act 1999. There are no legal impediments to the
Council authorising the capital release.
Infrastructure / Asset Management
Infrastructure / Asset Management comments are included within the body of the report.
Capital Release Protocol
The release of all capital funds, and certain revenue funds, held by the Council is to be made by
a formal democratic decision. N o expenditure can be placed or committed by officers until this
formal approval is given by Democratic Services. Release of funds must be for identified projects
Capital Release Report – 27 July 2022 Page 9
Part 1 – Public
only and strictly not for the general release of funds for projects to be identified later . No block
releases of capital or funding will be allowed, except if authorised by the Leader of the Council in
advance to Corporate Finance. The release of funds will only be made if previous Council, Cabinet
or Cabinet Member agreement has been given to the project and only if there is an approved
budget.
BACKGROUND PAPERS
NIL.
Capital Release Report – 27 July 2022 Page 10
Part 1 – Public
APPENDIX A - CAPITAL RELEASE REQUESTS FOR APPROVAL
Transport for London Local Implementation Plan 2022/23: Funding Release 2
Location
Project /
Expenditure
Title
Information
Funds
Release
Sought
£000’s
Approve Hold
More
Information
Required
Borough
wide
Cycle Support
Officer
Officer support for the
cycle training and other
related activities across
the Borough.
33
Borough
wide Cycle Training
Funds for cycle
instructors to carry out
‘Bikeability’ and adult
cycle skills training
5
Borough
wide
Pedestrian
Training
Funds for pedestrian
trainers to carry out
training sessions in
schools
2
Oak Farm
Estate
Healthy
Streets
Improvements
Funds for improvements
to the Oak Farm Estate
based on TfL Healthy
Streets criteria
(50)
Borough
wide
School Streets
Funds to take forward
school streets at
Belmore Primary
Academy and
Queensmead /
Deansfield
(10)
Harlyn
Drive /
Catlins
Lane,
Northwood
Road Safety
Scheme
Funds for the
implementation of a road
safety scheme around
Harlyn Primary School.
60
Total seeking release 40
Previously released 387
Budget 427
Remaining budget 0
View Decision / Minutes Text
Executive Decision Notice – 26 September 2022 Page 1 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk OFFICIAL EXECUTIVE DECISION NOTICE PUBLISHED BY DEMOCRATIC SERVICES Notice is hereby given that the following decision(s) have been made today by Cabinet Members at the London Borough of Hillingdon: Title of decision CAPITAL RELEASE REPORT: JULY 2022 SERVICE AREA / PROGRAMME: Transport for London (TfL) Local Implementation Plan 3 (LIP3) 2022/23 RELEASE NO: 2 Reference No. 551 Date of decision Monday 26 September 2022 Call-in expiry date 5pm, Monday 3 October 2022 Relevant Select Committee Property, Highways & Transport Select Committee Relevant Wards All Decision made Cabinet Members making the decision Councillor Jonathan Bianco – Cabinet Member for Property, Highways & Transport Councillor Martin Goddard – Cabinet Member for Finance Approved That the Cabinet Member for Finance and the Cabinet Member for Property, Highways and Transport approve d the capital release requests of £40k and the reallocation request of £60k previously released funding from the 2022/23 TfL LIP programme budget. Reason for decision The proposals fully comply with and support the intentions of the 2018 Mayor of London’s Transport Strategy and the proposals set out in the C ouncil’s Local Implementation Plan (LIP) 3 which covers the period from 2019 to 2041. The decision enables Hillingdon to sustain its past LIP performance which is critically important to secure future funding to the Borough. Any undue delay in implementation, or failure to meet agreed performance measures, could adversely influence future TfL funding opportunities for the Council. All costs will be borne in their entirety by TfL. Alternative options considered and rejected The Cabinet Members could have decided not to deliver the programme of measures already approved by Cabinet. Such a decision would adversely affect the delivery of the TfL approved LIP allocation. Executive Decision Notice – 26 September 2022 Page 2 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk Classification Part 1 - Public Link to associated report Report. Relevant Officer contact & Directorate Sophie Wilmot, Place Directorate Any interest declared by the Cabinet Member(s) / dispensation granted N/A Implementation of decision & scrutiny call-in [Internal Use only] When can this decision be implemented by officers? Officers can implement Cabinet Member decision in this notice only from the expiry of the scrutiny call-in period which is: 5pm, Monday 3 October 2022 However, this is subject to the decision not being called in by Councillors on the relevant Select Committee. Upon receipt of a valid call-in request, Democratic Services will immediately advise the relevant officer(s) and the decision must then be put on hold. Councillor scrutiny call-in of this decision Councillors on the relevant Select Committee shown in this notice may request to call-in this decision. The request must be before the expiry of the scrutiny call-in period above. Councillors should use the Scrutiny Call-in App (link below) on their devices to initiate any call-in request. Further advice can be sought from Democratic Services if required: Scrutiny Call-In - Power Apps (secure) Further information These decisions, where applicable, have been taken under The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. This is the formal notice by the Council of the above executive decision, including links to the reports where applicable. If you would like more information on this decision, please contact Democratic Services on 01895 250636 or email: democratic@hillingdon.gov.uk. Executive Decision Notice – 26 September 2022 Page 3 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk Circulation of this decision notice is to a variety of people including Members of the Council, Corporate Directors, Officers, Group Secretariats and the Public. Copies are also placed on the Council’s website. Democratic Services London Borough of Hillingdon Civic Centre High Street Uxbridge UB8 1UW