Hillingdon Council Cabinet Member and Officer Decisions
New Allocations for the Ward Budget Scheme - October 2022 Report
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Democratic Services
Location: Phase II
Ext: 0693
DDI: 01895 250693
CMD No: 626
To: COUNCILLOR DOUGLAS MILLS
CABINET MEMBER FOR CORPORATE SERVICES
c.c. All Members of th e Finance and Corporate
Services Select Committee
c.c. Natasha Norton, Place Directorate
c.c. Perry Scott, Corporate Director of Place
c.c. Ward Councillors for Hayes Town, Pinkwell,
Ruislip, Yeading and Yiewsley
Date: 26 October 2022
Non-Key Decision request Form D
NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME
(OCTOBER 2022)
Dear Cabinet Member
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision, as such, the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Thursday 03 November 2022 in order to meet
Constitutional requirements about publication of decisions that are to be made. You may
wish to discuss the report with the Corporate Director before it is made. Please indicate your
decision on the duplicate memo supplied, and return it to me when you have made your
decision. I will then arrange for the formal notice of decision to be published.
Steve Clarke
Democratic Services Officer
Title of Report: New Allocations for the Ward Budget Scheme (October 2022)
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ………………………………………………………Date……………………..
Cabinet Member for Corporate Services
Cabinet Member Report – 26 October 2022 Page 1
Part 1 – Public
NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME (OCTOBER 2022)
Cabinet Member Councillor Douglas Mills
Cabinet Portfolio Cabinet Member for Corporate Services
Officer Contact Natasha Norton – Place Directorate
Papers with report Appendix A - Details of projects submitted for the Ward Budget
Scheme from 1 August to 4 October 2022
Appendix B - Ward Budget Financial Summary to 4 October 2022
HEADLINES
Summary
This report seeks Cabinet Member approval to allocate funds from
the Ward Budget Scheme for proposals submitted by Ward
Councillors.
Putting our
Residents First
The Ward Budget Initiative supports the following Council objectives
of: Our People; Our Natural Environment; Our Built Environment;
Our Heritage and Civic Pride.
Financial Cost The overall funds earmarked for the Ward Budget Scheme since its
inception in 2011 total £1,430,000. The aggregate value of
proposals to date is £1,152,761. This report seeks Cabinet Member
approval to release funds of £8,367 for six new Ward Budget grants,
taking the proposal total to £1,161 ,128 and leaving a balance of
£268,872 available for allocation.
Relevant Select
Committee
Finance and Corporate Services Select Committee
Relevant Wards Hayes Town, Pinkwell, Ruislip, Yeading and Yiewsley
RECOMMENDATIONS
That the Cabinet Member for Corporate Services approves the allocation of £ 8,367 from
the Ward Budget Scheme for the following proposals:
Ward Grant Recipient Amount
Hayes Town YMCA Football Project training sessions £2,500
Pinkwell Teeyan Ladies Community Event 2022 £1,500
Ruislip Bulbs for Howletts Lane residents £94
Cabinet Member Report – 26 October 2022 Page 1
Part 1 – Public
Yeading Update CCTV system and ad ditional cameras at Barnhill
Community Association £1,250
Yeading Yeading boxing Club equipment £1,523
Yiewsley Family Fun Day at St Matthew ’s Church, raising awareness
for child cancer - Daniella Logun Foundation £1,500
TOTAL £8,367
Reasons for recommendation
The Ward Budget Scheme enables Councillors, with their local knowledge and insight, to submit
proposals for expenditure, supporting local priorities using their specific ward allocation. Each of
the proposals submitted complies with the protocol on the use of Ward Budgets.
Alternative options considered / risk management
None.
Select Committee comments
None at this stage.
SUPPORTING INFORMATION
Between 2011/12 and 2019/20, three tranches of Ward Budget growth funding, totalling
£1,430,000, were agreed by Cabinet. The reserve balance remaining at the end of 2021/22 was
£283,763. Since its launch, 775 projects with a cumulative value of £1,152,761 have benefitted
via the Ward Budget initiative
At its meeting in June 2022, Cabinet agreed a revised Ward Budget allocation of £237,500 (from
the reserve balance) based on the area/population density of each of the new 21 wards following
the Local Government Boundary Commission’s recommendations and as implemented for the
May 2022 C ouncil elections. The 21 new wards were allocated £5,000 plus £2,500k for each
elected representative for the ward.
Ward Budget funding is used for proposals that make a difference in a local area and to give
residents a chance to influence how their local priorities are met. Primarily, the funds are intended
for one-off expenditure on physical works, events or activities that have a positive impact within
the ward. Proposals are submitted with the agreement of all relevant ward councillors.
A further six proposals, covering five wards and totalling £8,367, have been received; the details
of these are set out in Appendix A of this report.
Cabinet Member Report – 26 October 2022 Page 1
Part 1 – Public
Financial
Year
Cabinet
Member
Approval
No. of
Proposals
No. of
Wards
Total
Proposal
Value
Growth
Funding
Balance
Remaining
Aggregate earmarked funding to date £1,430,000 £1,430,000
2011/12 to
2021/22 769 £1,146,237 £283,763
2022/23 August 6 5 £6,524 £277,239
2022/23 October 6 5 £8,367 £268,872
781 £1,161,128 £1,430,000 £268,872
The updated balance of funds for each new ward under the Ward Budget Scheme is set out in
Appendix B.
Financial Implications
The total growth allocation to date for the Ward Budget Scheme is £1,430,000. Between 2011/12
and 2021/22, proposals with an aggregate value of £1,146, 237, covering all of the 22 former
wards, were approved. At the end of 2021/22, the reserve balance available for distribution was
£283,763.
As referenced above, at its June 2022 meeting, Cabinet agreed a revised Ward Budget allocation
of £237,500, across the 21 new wards.
The six grants totalling £8,367 recommended within this report for October 2022 will take the
aggregate value of proposals approved to £1,161,128 leaving an unallocated balance of £268,872
on the reserve available for distribution.
RESIDENT BENEFIT & CONSULTATION
The benefit or impact upon Hillingdon residents, service users and communities
Ward Budgets help Councillors to make a difference in their W ard. They address specific local
priorities by delivering proposals to benefit residents and local organisations.
Consultation carried out or required
Consultation with the lead Councillor from each Ward and officers internally has taken place,
where appropriate. Where other services are involved, such as Residents’ Associations, and
community organisations, the views of these groups have helped to shape the nature of the
proposals.
CORPORATE CONSIDERATIONS
Corporate Finance
Corporate Finance has reviewed this report and concurs with the financial implications set out
above. If the schemes set out in this report are approved, £2 69k will remain available to support
future initiatives.
Cabinet Member Report – 26 October 2022 Page 1
Part 1 – Public
Legal Implications
The Borough Solicitor confirms that the projects being funded comply with the protocol on the use
of Ward Budgets and there are no legal impediments to prevent the Cabinet Member from
authorising this expenditure.
Infrastructure / Asset Management
None at this stage.
BACKGROUND PAPERS
NIL.
Cabinet Member Report – 26 October 2022 Page 1
Part 1 – Public
APPENDIX A: DETAILS OF PROJECTS SUBMITTED FOR THE WARD
BUDGET SCHEME
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Hayes
Town
WB6HT01 YMCA Football Project training
sessions
£2,500 Cllr’s Gardner,
Sansarpuri, &
Curling
£10,000
Supporting Information
1. YMCA West London has been successfully running a football
project for more than eight years at Botwell Leisure Centre and the
project has been commended by local police and other community
representatives. In addition, they provide other activities from their
town centre venue in Station Road, such as gym sessions, youth
club sessions and music evenings which all are encouraged to
join. Some ninety young people aged from 10 -21 attend regularly
each week, with over 120 registered participants.
2. The project runs over 46 week s of the year and is staffed by a
youth worker who is also a trained football coach, with three
additional staff members . It is free to the young people to
encourage those from the poorest local families. Where needed,
individuals also have an opportunity to receive one-to-one support
and advice
3. The activities are focused on encouraging young people to
become valued members of their community, to improve physical
fitness and mental health and to prevent their involvement in anti-
social behaviour.
Target Delivery Date
The grant will be paid once the proposal has been approved.
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022- 2026 and in particular to achieve S afe and strong
communities and Thriving healthy households.
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal has
been approved.
Cabinet Member Report – 26 October 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Pinkwell WB6PI01 Teeyan Ladies Community
Event 2022
£1,500 Cllr’s
Lakhmana &
Gill
£11,000
Supporting Information
1. Teeyan is the Punjabi name of the festival of Teej which is
celebrated in Punjab and dedicated to the onset of the
monsoon, focusing on daughters and sisters.
2. The festival is mainly celebrated in India and Pakistan
throughout July and August, where the main highlight is Giddah,
(a traditional Indian Ladies dance.)
3. This local initiative to celebrate Teeyan was initiated by a
women's group four years ago. The group focused on parents
of Pinkwell Primary children, helped support its members during
lockdown and has now evolved into organising community
events such as litter picking, picnics and meet-ups.
4. The event, supported by Ward Budget funding, was aimed at
women and children, with around 300 people attending. In
addition to dancing, the invent included a singer, refreshments,
children's entertainment, and a photographer.
Target Delivery Date
Early approval has been given at the discretion of the Cabinet Member
as the event was taking place in mid-August.
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022- 2026 and in particular to achieve T hriving healthy
households.
Recipient of funding
A BACS transfer has been arranged in-line with the early approval
request.
Cabinet Member Report – 26 October 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Ruislip WB6RU01 Bulbs for Howletts Lane
Residents
£94 Cllr’s
Corthorne &
Smallwood
£12,406
Supporting Information
1. Ward Budget funding has been proposed to facilitate bulb
planting carried out by the residents of Howletts Lane who take
a keen interest in their living environment and wish to improve
this local green space to benefit all local residents.
2. A selection of bulbs including Tête-à-Tête, (dwarf variety
daffodils) will aesthetically improve the area during the late
winter and increase biodiversity.
3. The bulb planting will create an opportunity to harness the good
will and civic pride of the residents of Howletts Lane.
Target Delivery Date
Early approval has been given at the discretion of the Cabinet Member
to facilitate the purchase and planting of the bulbs during the correct
season
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022- 2026 and in particular to achieve a Green and
sustainable borough.
Recipient of funding
A BACS transfer has been arranged in- line with the early approval
request.
Cabinet Member Report – 26 October 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Yeading WB6YE02 Update CCTV system and
additional cameras at Barnhill
Community Association
£1,250 Cllr’s J Dhot
& R Dhot
£7,750
Supporting Information
1. Barnhill Community Centre is a non- profit charity organisation
running since 1993, providing a wide array of events, activities,
and a place to meet and socialise with people of all ages and
cultures.
2. The community centre has one large hall and two smaller halls
with fully working kitchens available for hire for birthday parties,
wedding receptions, christenings, discos, charity, and live music
events. The large hall also has a bar which can be staffed for
events. All halls have a safe enclosed garden area suitable for
play and bouncy castles etc. There is a family-friendly social club
bar for members, meeting rooms and ample parking including
designated disabled bays at the entrance.
3. The centre relies on the funds gained from the hiring of the halls
to run the centre. Any surplus generated by the centre is invested
in the local community , for example providing coach trips to the
seaside for local families and older members and a Christmas
lunch for older residents.
4. The increased security funded through this Ward Budget
proposal will help in hiring the halls, especially for evening
events.
Target Delivery Date
The grant will be paid once the proposal has been approved.
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022- 2026 and in particular to achieve S afe and strong
communities.
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal has
been approved.
Cabinet Member Report – 26 October 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Yeading WB6YE03 Yeading boxing club equipment
£1,523 Cllr’s J Dhot &
R Dhot
£6,227
Supporting Information
1. Yeading Boxing Club is a newly registered amateur boxing which
has been based at Yeading Community Centre for nine months.
2. Classes are held for all age groups above five years, Monday to
Friday, with a women-only class two days a week . The club
currently has 40 members and approximately 20 “walk-ins”.
3. Since opening, the club has held four boxing tournaments in
which boxers located around the UK competed.
4. The Ward Budget funding will be used to purchase equipment
including an Air Bike and a Ski Erg.
Target Delivery Date
The grant will be paid once the proposal has been approved.
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022- 2026 and in particular to ‘achieve thriving and healthy
households.’
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal has
been approved.
Cabinet Member Report – 26 October 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Yiewsley WB6YI01 Family Fun Day at St Matthew’s
Church raising awareness for
child cancer - Daniella Logun
Foundation
£1,500 Cllr Punja &
Cabinet
Member
£8,500
Supporting Information
1. The Daniella Logun Foundation (DLF) is a new and growing
children’s Cancer charity established in memory of Daniella
Logun who passed away from a brain tumour in 2016, and is one
of the Mayor of Hillingdon’s chosen charities.
2. The Daniella Logun Foundation is a pioneering service and offers
holistic wellbeing support (e motional, practical & spiritual) to
Children & Young People (CYP) diagnosed with brain tumours,
other cancers and to their families.
3. September is childhood cancer awareness month, and the grant
will be used to fund the family fun day held on 24 September at
St Matthew’s Church at the cen tre of Yiewsley High Street . The
event includes children’s entertainment, arts and crafts and
refreshments, as well as awareness raising.
Target Delivery Date
Early approval has been given at the discretion of the Cabinet Member
as the event was being organised for September.
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022-2026 and in particular to achieve T hriving and healthy
households.
Recipient of funding
A BACS transfer has been arranged in -line with the early approval
request.
Cabinet Member Report – 26 October 2022
Part 1 – Public
APPENDIX B: WARD BUDGET SUMMARY (OCTOBER 2022 CABINET MEMBER REPORT)
View Decision / Minutes Text
Executive Decision Notice – 03 November 2022 Page 1 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk OFFICIAL EXECUTIVE DECISION NOTICE PUBLISHED BY DEMOCRATIC SERVICES Notice is hereby given that the following decision(s) have been made today by Cabinet Members at the London Borough of Hillingdon: Title of decision NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME: OCTOBER 2022 Reference No. 626 Date of decision 03 November 2022 Call-in expiry date Decision comes into immediate effect Relevant Select Committee Finance and Corporate Services Select Committee Relevant Wards Hayes Town, Pinkwell, Ruislip, Yeading and Yiewsley Decision made Cabinet Members making the decision Councillor Douglas Mills – Cabinet Member for Corporate Services Approved That the Cabinet Member for Corporate Services approved the allocation of £ 8,367 from the Ward Budget Scheme for the following proposals: Ward Grant Recipient Amount Hayes Town YMCA Football Project training sessions £2,500 Pinkwell Teeyan Ladies Community Event 2022 £1,500 Ruislip Bulbs for Howletts Lane residents £94 Yeading Update CCTV system and ad ditional cameras at Barnhill Community Association £1,250 Yeading Yeading boxing Club equipment £1,523 Yiewsley Family Fun Day at St Matthew’s Church, raising awareness for child cancer - Daniella Logun Foundation £1,500 Executive Decision Notice – 03 November 2022 Page 2 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk TOTAL £8,367 Reason for decision The Ward Budget Scheme enables Councillors, with their local knowledge and insight, to submit proposals for expenditure, supporting local priorities using their specific ward allocation. Each of the proposals submitted complies with the protocol on the use of Ward Budgets. Alternative options considered and rejected None. Classification Part 1 – Public Link to associated report Report Relevant Officer contact & Directorate Natasha Norton, Place Directorate Any interest declared by the Cabinet Member(s) / dispensation granted N/A Implementation of decision & scrutiny call-in [Internal Use only] When can this decision be implemented by officers? Officers can implement Cabinet Member decision in this notice only from the expiry of the scrutiny call-in period which is: Decision comes into immediate effect However, this is subject to the decision not being called in by Councillors on the relevant Select Committee. Upon receipt of a valid call-in request, Democratic Services will immediately advise the relevant officer(s) and the decision must then be put on hold. Councillor scrutiny call-in of this decision Councillors on the relevant Select Committee shown in this notice may request to call-in this decision. The request must be before the expiry of the scrutiny call-in period above. Councillors should use the Scrutiny Call-in App (link below) on their devices to initiate any call-in request. Further advice can be sought from Democratic Services if required: Scrutiny Call-In - Power Apps (secure) Executive Decision Notice – 03 November 2022 Page 3 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk Further information These decisions, where applicable, have been taken under The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. This is the formal notice by the Council of the above executive decision, including links to the reports where applicable. If you would like more information on this decision, please contact Democratic Services on 01895 250636 or email: democratic@hillingdon.gov.uk. Circulation of this decision notice is to a variety of people including Members of the Council, Corporate Directors, Officers, Group Secretariats and the Public. Copies are also placed on the Council’s website. Democratic Services London Borough of Hillingdon Civic Centre High Street Uxbridge UB8 1UW