Hillingdon Council Cabinet Member and Officer Decisions
New Allocation for the Ward Budget Scheme (November 2022)
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Democratic Services
Location: Phase II
Ext: 0185
DDI: 01895 250185
CMD No: 647
To: COUNCILLOR DOUGLAS MILLS
CABINET MEMBER FOR CORPORATE SERVICES
c.c. All Members of th e Finance and Corporate
Services Select Committee
c.c. Natasha Norton – Place Directorate
c.c. Perry Scott – Corporate Director of Place
c.c. Ward Councillors for Eastcote, Harefield Village,
Hayes Town, Ruislip and South Ruislip
Date: 30 November 2022
Non-Key Decision request Form D
NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME (NOVEMBER
2022)
Dear Cabinet Member
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision, as such, the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Thursday 08 December 2022 in order to meet
Constitutional requirements about publication of decisions that are to be made. You may
wish to discuss the report with the Corporate Director before it is made. Please indicate your
decision on the duplicate memo supplied, and return it to me when you have made your
decision. I will then arrange for the formal notice of decision to be published.
Liz Penny
Democratic Services Officer
Title of Report: New Allocations for the Ward Budget Scheme (November 2022)
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ……………………………………………………… Date……………………..
Cabinet Member for Corporate Services
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME ( NOVEMBER
2022)
Cabinet Member Councillor Douglas Mills
Cabinet Portfolio Cabinet Member for Corporate Services
Officer Contact Natasha Norton – Place Directorate
Papers with report Appendix A - Details of projects submitted for the Ward Budget
Scheme from 4 October to 4 November 2022
Appendix B - Ward Budget Financial Summary to 4 November 2022
HEADLINES
Summary
This report seeks Cabinet Member approval to allocate funds from
the Ward Budget Scheme for proposals submitted by Ward
Councillors.
Putting our
Residents First
The Ward Budget Initiative supports the adopted Council Strategy
commitments to residents of ‘Thriving, Healthy Households’ and ‘A
Green and Sustainable’ Borough, s pecifically: Live Active and
Healthy Lives and Enjoy Access to Green Space, Leisure activities,
Culture and Arts
Financial Cost The overall funds earmarked for the Ward Budget Scheme since its
inception in 2011 total £1,430,000. The aggregate value of
proposals to date is £1,161,128. This report seeks Cabinet Member
approval to release funds of £10,197 for nine new Ward Budget
grants, taking the proposal total to £1,171,325 and leaving a
balance of £258,675 available for allocation.
Relevant Select
Committee
Finance and Corporate Services Select Committee
Relevant Wards Eastcote, Harefield Village, Hayes Town, Ruislip, and South Ruislip
RECOMMENDATION
That the Cabinet Member for Corporate Services approves the allocation of £10,197 from
the Ward Budget Scheme for the following proposals:
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
Ward Grant Recipient Amount
Eastcote Deane Park Bowls Club and Bessingby Park Bowls Club
defibrillator £ 1,175
Eastcote Eastcote House Gardens tree removal and replacement £ 700
Eastcote Newnham Infant School outdoor space development £1,500
Eastcote Pembroke Park Estate baby and toddler swing £ 750
Harefield Village Harefield Bowls Club defibrillator £ 1,450
Hayes Town Austin Sewing Club International Women’s Day Event £ 600
Ruislip Additional bulbs for Howletts Lane residents £ 62
South Ruislip 12th Ruislip Scout Group floor repairs in the main hall £ 3,000
South Ruislip Away kit for the Middlesex Arms FC £ 960
TOTAL £10,197
Reasons for recommendation
The Ward Budget Scheme enables Councillors, with their local knowledge and insight, to submit
proposals for expenditure, supporting local priorities using their specific ward allocation. Each of
the proposals submitted complies with the protocol on the use of Ward Budgets.
Alternative options considered / risk management
None.
Select Committee comments
None at this stage.
SUPPORTING INFORMATION
Between 2011/12 and 2019/20, three tranches of Ward Budget growth funding, totalling
£1,430,000, were agreed by Cabinet. The reserve balance remaining at the end of 2021/22 was
£283,763. Since its launch, 781 projects with a cumulative value of £1,161,128 have benefitted
via the Ward Budget initiative
At its meeting in June 2022, Cabinet agreed a revised Ward Budget allocation of £237,500 (from
the reserve balance) based on the area/population density of each of the new 21 wards following
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
the Local Government Boundary Commission’s recommendations and as implemented for the
May 2022 C ouncil elections. The 21 new wards were allocated £5,000 plus £2,500k for each
elected representative for the ward.
Ward Budget funding is used for proposals that make a difference in a local area and to give
residents a chance to influence how their local priorities are met. Primarily, the funds are intended
for one-off expenditure on physical works, events or activities that have a positive impact within
the ward. Proposals are submitted with the agreement of all relevant ward councillors.
A further nine proposals, covering five wards and totalling £10,197, have been received; the
details of these are set out in Appendix A of this report.
Financial
Year
Cabinet
Member
Approval
No. of
Proposals
No. of
Wards
Total
Proposal
Value
Growth
Funding
Balance
Remaining
Aggregate earmarked funding to date £1,430,000 £1,430,000
2011/12 to
2021/22 769 £1,146,237 £283,763
2022/23 August 6 5 £6,524 £277,239
2022/23 October 6 5 £8,367 £268,872
2022/23 November 9 5 £10,197 £258,675
790 £1,171,325 £1,430,000 £258,675
The updated balance of funds for each ward under the Ward Budget Scheme is set out in
Appendix B.
Financial Implications
The total growth allocation to date for the Ward Budget Scheme is £1,430,000. Between 2011/12
and 2021/22, proposals with an aggregate value of £1,146,237, covering all the 22 former wards,
were approved. At the end of 2021/22, the reserve balance available for distribution was
£283,763.
As referenced above, at its June 2022 meeting, Cabinet agreed a revised Ward Budget allocation
of £237,500, across the 21 new wards.
The nine grants totalling £10,197 recommended within this report for November 2022 will take
the aggregate value of proposals approved to £1,171,325 leaving an unallocated balance of
£258,675 on the reserve available for distribution.
RESIDENT BENEFIT & CONSULTATION
The benefit or impact upon Hillingdon residents, service users and communities
Ward Budgets help Councillors to make a difference in their W ard. They address specific local
priorities by delivering proposals to benefit residents and local organisations.
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
Consultation carried out or required
Consultation with the lead Councillor from each Ward and officers internally has taken place,
where appropriate. Where other services are involved, such as Residents’ Associations, and
community organisations, the views of these groups have helped to shape the nature of the
proposals.
CORPORATE CONSIDERATIONS
Corporate Finance
Corporate Finance has reviewed this report and concurs with the financial implications set out
above. If the schemes set out in this report are approved, £2 59k will remain available to support
future initiatives.
Legal Implications
The Borough Solicitor confirms that the projects being funded comply with the protocol on the use
of Ward Budgets and there are no legal impediments to prevent the Cabinet Member from
authorising this expenditure.
Infrastructure / Asset Management
None at this stage.
BACKGROUND PAPERS
NIL.
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
APPENDIX A: DETAILS OF PROJECTS SUBMITTED FOR THE WARD
BUDGET SCHEME
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Eastcote WB6EA02 Deane Park Bowls Club and
Bessingby Park Bowls Club
defibrillator
£1,175 Cllrs Denys &
Edwards
£8,325
Supporting Information
1. Deane Park Bowls Club was established in 1979 and Bessingby Bowls
Club in 1991 both located at Bessingby Playing Fields. The bowling
season is from April through to September , with some 100 active
members across the clubs and an average age range of between 65
and 90 years of age
2. In addition to bowling, many social events are held at the clubhouse
throughout the year by both clubs , including q uizzes, b ingo, whist
games and meals for members and friends.
3. The ward budget grant will be used to purchase a fully automated
defibrillator from the British Heart Foundation which will be stored in
the Clubhouse for both clubs to access.
4. There are current ly four trained first aiders within Bessingby Park
Bowls Club. The clubs will organise training in the use of the
defibrillator.
Target Delivery Date
The grant will be paid once the proposal has been approved.
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022 -2026 and in particular to achieve ‘ Thriving healthy
households.’
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal has
been approved.
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Eastcote WB6EA03 Eastcote House Gardens tree
removal and replacement
£700 Cllrs Denys &
Edwards
£7,625
Supporting Information
1. Eastcote House Gardens is a G old award-winning open green
space with a Tudor dovecote, stables, and walled garden, all of
which are Grade II listed.
2. Since 2008, the gardens have been maintained by the voluntary
group of some 50 members, the Friends of Eastcote House
Gardens, who will be match funding £500 for these works , plus
continual voluntary care, and maintenance of the trees.
3. Eastcote House Gardens is regularly used for community events
for fund raising, sessions for uniformed groups and other young
people groups.
4. The grant will contribute towards the removal of old trees and
planting of new trees within the Wild Or chard which was planted
more than 40 years ago. W orks will be arranged and carried out
by the Trees Department within the London Borough of Hillingdon
Green Spaces team.
Target Delivery Date
The funding will be transferred directly to the Green Spaces team once
the proposal has been approved.
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022- 2026 and in particular to achieve a ‘G reen and
sustainable borough.’
Recipient of funding
An internal transfer will be arranged directly with Green Spaces.
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Eastcote WB6EA04 Newnham Infant School outdoor
space development
£1,500 Cllrs Denys &
Edwards
£6,125
Supporting Information
1. Newnham Infant School was opened in 1952 and is located close
to Eastcote station. It has classes from Nursery to Year 2
accommodating children of ages three to seven years old . The
school currently has 302 students on its roll who all have access to
the outdoor spaces, which are used for playtimes, lunchtimes, and
learning.
2. The school has an Improvement Plan that is targeting mental health
and well-being. It would like to focus on zoning the playground to
provide more ‘calm/quiet zones’ to enable children to develop their
self-regulations.
3. Staff professional development can also be enhanc ed through
developing a range of strategies to support outdoor learning across
all areas of the curriculum.
4. The grant will be used as a contribution towards the cost of
purchasing additional equipment to be used by the children at
playtimes to enhance their physical and social skills. The school
will also be redeveloping the na ture area for the children to grow
and look after plants and produce.
Target Delivery Date
The grant will be paid once the proposal has been approved.
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022- 2026 and in particular to achieve ‘ Thriving healthy
households.’
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal has
been approved.
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Eastcote WB6EA05 Pembroke Park Estate baby
and toddler swing
£750 Cllrs Denys &
Edwards
£5,375
Supporting Information
1. Pembroke Park Estate community park is located in the centre of
Coleridge Drive and Wren Lane, a d evelopment built just over 10
years ago.
2. Since being formed in March 2011, Pembroke Park Estate Residents
Association ha s been representing and supporting the majority of
residents whilst also ensuring that facilities are well maintained.
3. There are c.120 toddlers and babies within the development, along
with those who visit residents within the vicinity.
4. The grant will be used to help fund the cost of a new toddler/baby
swing to accommodate the younger children aged from nine months
to four years within the Pembroke Park Estate. The Residents
Association itself has raised £200 through crowd funding.
Target Delivery Date
Early approval has been given at the discretion of the Cabinet Member
as the price of the swing has been negotiated for a fixed time.
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022- 2026 and in particular to achieve ‘Thriving healthy
households.’
Recipient of funding
A BACS transfer has been arranged in- line with the early approval
request.
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Harefield
Village
WB6HV01 Harefield Hospital Bowls Club
defibrillator
£1,450 Cllr Palmer £6,050
Supporting Information
1. Harefield Hospital Bowls Club originated within the hospital
grounds in 1947 , making it one of the oldest Bowls Clubs in
Middlesex. In 1972 the Club transferred to Taylor Meadow but kept
the name.
2. The Club is open to members of all ages with different categories
available, from junior member, under 18s, to full member, 60 and
over.
3. As well as bowling fixtures, the social side is also well supported
via BBQs
, bowls drives and other fun days during the summer
season. In winter the Club arranges indoor matches plus
Christmas celebrations, quiz nights, bingo etc.
4. With the majority of members being 60 and over, it has been
highlighted that there is need for a defibrillator to be on site which
the Ward Budget grant will be used to purchase.
Target Delivery Date
The grant will be paid once the proposal has been approved.
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022- 2026 and in particular to achieve ‘T hriving, healthy
households.’
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal has
been approved.
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Hayes
Town
WB6HT02 Austin Sewing Club
International Women’ s Day
Event
£600 Cllrs Gardner
& Curling
£9,400
Supporting Information
1. The Austin Sewing Club, based at the Austin Road estate, has
been successfully running since 2014 with c. 25-35 participants
aged from 25 to 85 years of age attending regularly. The overall
aim of the Club is to bring communities together within the local
area.
2. In addition to sewing, the group organises classes as varied as
mirror work embroidery, yoga sessions, knitting and crochet. It
also work s in partnership with Hillingdon Adult Learning,
providing IT training and professional dressmaking courses.
3. The grant wi ll be used towards an event celebrating
International Women's Day in March 2023 to which local women
are eligible to attend
4. The event will include refreshments, a Henna artist, and
decorations.
Target Delivery Date
The grant will be paid once the proposal has been approved
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022- 2026 and in particular to achieve ‘Safe and strong
communities.’
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal
has been approved.
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Ruislip WB6RU01 Additional bulbs for
Howletts Lane Residents
£62 Cllrs
Corthorne &
Smallwood
£12,344
Supporting Information
1. Building on the success of the original bulb planting project,
residents of Howletts Lane have requested additional bulbs to
further uplift the area.
2. Ward Budget funding has been proposed to facilitate bulb
planting carried out by the residents of Howletts Lane
themselves, who take a keen interest in their living
environment and wish to improve this local green space to
benefit all local residents.
3. A selection of bulbs including T ête-à-Tête, (dwarf variety
daffodils) will aesthetically improve the area during the late
winter and increase biodiversity.
4. The additional bulb planting will create an opportunity to
harness the goodwill and civic pride of the residents of
Howletts Lane.
Target Delivery Date
Early approval has been given at the discretion of the Cabinet
Member to facilitate the purchase and planting of the bulbs during
the correct season
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022- 2026 and in particular to achieve a ‘
Green and
sustainable borough.’
Recipient of funding
A BACS transfer has been arranged in- line with the early approval
request.
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
South
Ruislip
WB6SR02 12th Ruislip Scout Group floor
repairs in the main hall.
£3,000 Cllrs Mills &
Makwana
£9,000
Supporting Information
1. The 12th Ruislip Scout Group was established in 1969 and has
been a focal point for young people during its 53-year history.
2. Key to this is the range of activities available for children through
to young adults, making a positive impact on the local community
3. The Scout Group membership is aged from six to 25 years, with
a team of volunteer leaders and an executive committee and
community connections with around 120-130 families
4. The grant will contribute towards the cost of major floor repairs
to the main hall.
Target Delivery Date
The grant will be paid once the proposal has been approved
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022-2026 and in particular to achieve a ‘Thriving, healthy
households.’
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal
has been approved.
Cabinet Member Report – 30 November 2022 Page 1
Part 1 – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
South
Ruislip
WB6SR03 Away kit for the Middlesex
Arms FC
£960 Cllrs Mills,
Makwana, &
Tuckwell
£11,040
Supporting Information
1. The Middlesex Arms is a public house/restaurant that serves the
South Ruislip Community. In 2021, a football team was
established which has gone from strength to strength.
2. There are 26 registered players who participate in match es at
home and away venues each week. These players are from the
South Ruislip community and have the support of their family
member and patrons of the Middlesex Arms.
3. The team , w ith players ranging from 18 and 30 years old ,
participates in an organised league that is regulated by the
Football Association.
4. The grant will be used towards the cost of full away football kit
(including shirts, shorts, and socks) for 16 players and printing
squad number.
Target Delivery Date
The grant will be paid once the proposal has been approved
Expected Outcome
The grant will contribute towards priorities within the draft Council
Strategy 2022- 2026 and in particular to achieve ‘Safe and strong
communities.’
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal
has been approved.
Cabinet Member Report – 30 November 2022
Part 1 – Public
APPENDIX B: WARD BUDGET SUMMARY (NOVEMBER 2022 CABINET MEMBER REPORT)
View Decision / Minutes Text
Executive Decision Notice – 8 December 2022 Page 1
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by Cabinet
Members at the London Borough of Hillingdon:
Title of decision
NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME
(NOVEMBER 2022)
Reference No. 647
Date of decision 8 December 2022
Call-in expiry date N/A
Relevant Select
Committee
Finance and Corporate Services Select Committee
Relevant Wards Eastcote, Harefield Village, Hayes Town, Ruislip, and South
Ruislip
Decision made
Cabinet Members
making the decision
Councillor Douglas Mills – Cabinet Member for Cor porate
Services
Approved
That the Cabinet Member for Co rporate Services approved the
allocation of £ 10,197 from the Ward Budget Scheme for the following
proposals:
Ward Grant Recipient Amount
Eastcote Deane Park Bowls Club and Bessingby Park Bowls
Club defibrillator £ 1,175
Eastcote Eastcote House Gardens tree removal and
replacement £ 700
Eastcote Newnham Infant School outdoor space development £1,500
Eastcote Pembroke Park Estate baby and toddler swing £ 750
Harefield
Village Harefield Bowls Club defibrillator £ 1,450
Hayes Town Austin Sewing Club International Women ’s Day
Event £ 600
Ruislip Additional bulbs for Howletts Lane residents £ 62
South Ruislip 12th Ruislip Scout Group floor repairs in the main hall £ 3,000
South Ruislip Away kit for the Middlesex Arms FC £ 960
TOTAL £10,197
Executive Decision Notice – 8 December 2022 Page 2
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Reason for decision
The Ward Budget Scheme enables Councillors, with their local
knowledge and insight , to submit proposals for expenditure,
supporting local priorities using their specific ward allocation.
Each of the proposals submitted compl ies with the protocol on
the use of Ward Budgets.
Alternative options
considered and
rejected
None.
Classification Part 1 – Public
Link to associated
report
Report
Relevant Officer
contact & Directorate
Natasha Norton – Place Directorate
Any interest declared
by the Cabinet
Member(s) /
dispensation granted
N/A
Implementation of decision & scrutiny call-in
[Internal Use only]
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice
only from the expiry of the scrutiny call-in period which is:
N/A – this decision comes into immediate effect.
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
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Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and
Access to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
Executive Decision Notice – 8 December 2022 Page 3
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
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contact Democratic Services on 01895 250636 or email:
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