Hillingdon Council Cabinet Member and Officer Decisions
Green Spaces – Housing Revenue Account Works to Stock 2023/24 Programme: Playground Refurbishment Workstream: Albion Road and St Peters Road Children’s Playground refurbishment work - RELEASE NO: 7
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Democratic Services
Location: Phase II
Ext: 0185
DDI: 01895 250185
CMD No: 780
To: COUNCILLOR MARTIN GODDARD
CABINET MEMBER FOR FINANCE
COUNCILLOR EDDIE LAVERY
CABINET MEMBER FOR RESIDENTS’ SERVICES
c.c. All Members of the Residents ’ Services
Committee
c.c. Jamie Bell, Place Directorate
c.c. Perry Scott – Corporate Director of Place
c.c. Wa rd Councillors for Colham & Cowley, Wood
End
Date: 20 April 2023
Non-Key Decision request Form D
CAPITAL RELEASE REPORT (April 2023)
DEPARTMENT: Place
SERVICE AREA / PROGRAMME: Green Spaces – Housing Revenue Account Works to
Stock 2023/24 Programme: Playground Refurbishment Workstream: Albion Road and
St Peters Road Children’s Playground refurbishment work
RELEASE NO: 7
Dear Cabinet Member
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision, as such, the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Friday 28 April 2023 in order to meet Constitutional
requirements about publication of decisions that are to be made. You may wish to discuss
the report with the Corporate Director before it is made. Please indicate your decision on the
duplicate memo supplied, and return it to me when you have made your decision. I will then
arrange for the formal notice of decision to be published.
Liz Penny
Democratic Services Officer
Title of Report: Playground Refurbishment Workstream: Albion Road and St Peters Road
Children’s Playground refurbishment work - Release No: 7
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ……………………………………………………… Date……………………..
Cabinet Member for Finance / Cabinet Member for Residents’ Services
Capital Release Report – 20 April 2023
Part 1 Public
CAPITAL RELEASE REPORT (April 2023)
DEPARTMENT: Place
SERVICE AREA / PROGRAMME: Green Spaces – Housing Revenue Account Works to
Stock 2023/24 Programme: Playground Refurbishment Workstream: Albion Road and St
Peters Road Children’s Playground refurbishment work
RELEASE NO: 7
Cabinet Members Councillor Martin Goddard
Councillor Eddie Lavery
Cabinet Portfolios Cabinet Member for Finance
Cabinet Member for Residents’ Services
Officer Contact Jamie Bell, Place Directorate
Papers with report Appendix A with capital release requests for approval
HEADLINES
Summary
To seek Cabinet Member approval for the release of capital funds
to carry out refurbishment works to Albion Road and St Peters Road
Playgrounds. The Current playgrounds are now beyond economical
repair; many pieces of equipment no longer meet safety standards
and require replacing.
Putting our
Residents First
This report supports our ambition for residents / the Council of:
Enjoy access to green spaces, leisure activities, culture and arts
This report supports our commitments to residents of:
A Green and Sustainable Borough.
Financial Cost This report seeks the release of £ 148k from the Playground
Refurbishment Workstream within the Housing Revenue Account
Works to Stock Programme 2023 /24 capital budget for the
Refurbishment works to Albion Road and St Peters Road children’s
playgrounds. The works will commence upon release of the funds
and are due for completion by August 2023
Relevant Select
Committee
Residents’ Services Select Committee
Ward(s) affected Colham & Cowley, Wood End
Capital Release Report – 20 April 2023
Part 1 Public
RECOMMENDATION
That the Cabinet Member for Financ e and the Cabinet Member for Resident s’ Services
agree to the following capital release requests of £ 148k from the Playground
Refurbishment Workstream within the Housing Revenue Account Works to Stock
Programme 2023/24 capital budget for the Refurbishment of Albion Road and St Peters
Road Childrens Playgrounds. (Appendix A)
Reasons for recommendation
The re furbishment of th ese playgrounds is necessary due to it now reaching the end of its
economic life. This has been identified by the safety inspections undertaken by RoSPA qualified
Inspectors and engineers from our insurance company Zurich. This approach is supported by
local residents and families using the site. This has also been identified by Ward Councillors who
have submitted a Members Enquiry relating to their condition.
This funding release is part of the Council’s Playground refurbishment programme approved by
Cabinet in November 2022 with a contract award to Kompan Ltd for the provision of the design,
replacement and installation of playground equipment over a 4- year period. The programme
approved by Cabinet included these two playground sites.
Alternative options considered
The Cabinet Members could decide not to accept the recommendations. This would mean that
the refurbishment of these playgrounds would not be undertaken, risking th e playgrounds being
closed due to them not meeting compliance and no longer being in a safe condition.
Select Committee comments
None at this stage.
SUPPORTING INFORMATION
The Report is seeking the release of funds to remove existing equipment, surfacing and fencing
and replace with new at Albion Road, Hayes and St Peters Road, Cowley, to comply with Safety
Standards. This work will be carried out by the Council’s approved contracted supplier, Kompan,
who were recently awarded the tender for playground refurbishments across all Parks and
Housing Playgrounds, within the Borough.
Capital Release Report – 20 April 2023
Part 1 Public
Table 1: Cost Plan Albion Road Playground Refurbishment Works
Project / Programme Cost plan Amount £
Works 69,488
Internal fees 10% 6,949
Total 76,437
Table 2: Cost Plan St Peters Road Playground Refurbishment Works.
Project / Programme Cost plan Amount £
Works 64,999
Internal fees 10% 6,500
Total 71,499
Financial Implications
Budget £270k, Previously Released / Pending Release £Nil, Capital Release Requested
£148k.
The 2023/24 HRA Capital Programme, approved by Cabinet and Council in February 2022,
includes a capital budget for the Works to Stock programme of £22,437k. Within this, the
Playground Refurbishment workstream budget is £270k.
This report is seeking the release of £148k for the refurbishment of Albion Road and St Peters
Road Childrens Playgrounds. The release request is based on the quoted costs received from
the Council’s approved contracted supplier, Kompan , who carry out all Playground
Refurbishments across the green spaces within the Borough and includes internal fees of 10% of
the quoted costs.
The remaining £122k for the Playground Refurbishment workstream will be subject to the capital
release procedure.
RESIDENT BENEFIT & CONSULTATION
The benefit or impact upon residents, service users and communities
The Council and its partners are committed to making the Borough a cleaner, greener and safer
environment. The recommendations within this report will ensure that the identified works to this
playground can progress to create a safer and fun play experience for local children as well as a
meeting/social space for parents and carers of young children to enjoy.
Consultation carried out or required
None.
Capital Release Report – 20 April 2023
Part 1 Public
CORPORATE CONSIDERATIONS
Corporate Finance
Corporate Finance has reviewed the report and concurs with the financial implications set out
above, noting that the recommended action to agree a release of £148k for the refurbishment of
Albion Road and St Peters Road Childrens Playgrounds will be funded from the approved 2023/24
HRA Works to Stock Playground Refurbishment capital budget.
.
Legal
Legal Services confirm that the Council is responsible for carrying out this function pursuant to
Section 19 of the Local Government (Miscellaneous Provisions) Act 1976. Thus, there are no
legal impediments to the capital release being authorised, although any contract that is entered
into must comply with the Council's Procurement and Contract Standing Orders.
Infrastructure / Asset Management
There are no Infrastructure / Asset Management implications arising from this report
Capital Release Protocol
The release of all capital funds, and certain revenue funds, held by the Council is to be made by
a formal democratic decision. No expenditure can be placed or committed by officers until this
formal approval is given by Democratic Services. Release of funds must be for identified projects
only and strictly not for the general release of funds for projects to be identified at a later date. No
block releases of capital or funding will be allowed, except if authorised by the Leader of the
Council in advance to Corporate Finance. The release of funds will only be made if previous
Council, Cabinet or Cabinet Member agreement has been given to the project and only if there is
an approved budget.
BACKGROUND PAPERS
NIL.
Capital Release Report – 20 April 2023
Part 1 Public
APPENDIX A
Housing Revenue Account Works to Stock Programme 2023/24: Playground
Refurbishment workstream – Albion Road and St Peters Road Children’s
Playground Refurbishments Works. Release No7
Location
Project /
Expenditure
Title
Information
Funds
Release
Sought
£000’s
Approve Hold
More
Information
Required
Albion Road
(Wood End)
and St
Peters Road(
Colham &
Cowley)
Children’s
Playground’s
Refurbishment
Works
Refurbishment of
Both Playgrounds
as they are now
beyond
economical repair
148
Total seeking release 148
Previously released 0
Budget 270
Remaining budget 122
View Decision / Minutes Text
Executive Decision Notice – 2 May 2023 Page 1
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision
CAPITAL RELEASE REPORT (April 2023)
DEPARTMENT: Place
SERVICE AREA / PROGRAMME: Green Spaces – Housing
Revenue Account Works to Stock 2023/24 Programme:
Playground Refurbishment Workstream: Albion Road and
St Peters Road Children’s Playground refurbishment work
RELEASE NO: 7
Reference No. 780
Date of decision Tuesday 2 May 2023
Call-in expiry date Wednesday 10 May 2023
Relevant Select
Committee
Residents’ Services Select Committee
Relevant Wards Colham & Cowley, Wood End
Decision made
Cabinet Members
making the decision
Councillor Martin Go ddard – Cabinet Member for Finance
Councillor Eddie Lavery – Cabinet Member for Residents’
Services
Approved
That the Cabinet Member for Financ e and the Cabinet
Member for Resident s’ Services agree d to the capital
release requests of £148k from the Playground
Refurbishment Workstream within the Housing Revenue
Account Works to Stock Programme 2023/24 capital budget
for the Refurbishment of Albion Road and St Peters Road
Childrens Playgrounds.
Reason for decision The refurbishment of the playgrounds was necessary as they
were reaching the end of their economic life.
This funding release is part of the Council’s Playground
refurbishment programme approved by Cabinet in November
2022 with a contract award to Kompan Ltd for the provision of
the design, replacement and installation of playground
equipment over a 4- year period. The programme approved by
Cabinet included these two playground sites.
Alternative options
considered and
rejected
The Cabinet Members could have decided not to accept the
recommendations. This would have meant that the
refurbishment of these playgrounds would not be undertaken,
Executive Decision Notice – 2 May 2023 Page 2
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
risking the playgrounds being closed due to them not meeting
compliance and no longer being in a safe condition.
Classification Part 1 - Public
Link to associated
report
Report
Relevant Officer
contact & Directorate
Jamie Bell, Place Directorate
Any interest declared
by the Cabinet
Member(s) /
dispensation granted
N/A
Implementation of decision & scrutiny call-in
[Internal Use only]
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice
only from the expiry of the scrutiny call-in period which is:
5pm on Wednesday 10 May 2023
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
Councillor scrutiny
call-in of this
decision
Councillors on the relevant Select Committee shown in this notice
may request to call -in this decision. The request must be before
the expiry of the scrutiny call-in period above.
Councillors should use the Scrutiny Call -in App (link below) on
their devices to initiate any call-in request. Further advice can be
sought from Democratic Services if required:
Scrutiny Call-In - Power Apps (secure)
Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and
Access to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
If you would like more information on this decision, please contact
Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
Circulation of this decision notice is to a variety of people including
Members of the Council, Corporate Directors, Officers, Group
Secretariats and the Public. Copies are also placed on the
Council’s website.
Executive Decision Notice – 2 May 2023 Page 3
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
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