Hillingdon Council Cabinet Member and Officer Decisions
New Allocations for the Ward Budget Scheme – May 2023 Report
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Democratic Services
Location: Phase II
Ext: 0636
DDI: 01895 250636
CMD No: 825
To: COUNCILLOR DOUGLAS MILLS
CABINET MEMBER FOR CORPORATE SERVICES
c.c. All Members of the Finance and Corporate
Services Select Committee
c.c.Natasha Norton– Place Directorate
c.c. Perry Scott – Corporate Director of Place
c.c. Ward Councillors for Hayes Town, Hillingdon
East, West Drayton, Wood End
Date: 31 May 2023
Non-Key Decision request Form D
NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME (May 2023)
Dear Cabinet Member
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision, as such, the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Thursday 08 June 2023 in order to meet
Constitutional requirements about publication of decisions that are to be made. You may
wish to discuss the report with the Corporate Director before it is made. Please indicate your
decision on the duplicate memo supplied, and return it to m e when you have made your
decision. I will then arrange for the formal notice of decision to be published.
Rebecca Reid
Democratic Services Apprentice
Title of Report: NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME (May 2023)
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ……………………………………………………… Date……………………..
Cabinet Member for Corporate Services
Cabinet Member Report – May 31 2023 Page 1
Part I – Public
NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME (May 2023)
Cabinet Members Councillor Douglas Mills
Cabinet Portfolio Cabinet Member for Corporate Services
Officer Contact Natasha Norton – Place Directorate
Papers with report Appendix A - Details of projects submitted for the Ward Budget
Scheme from 7 March to 24 April 2023.
Appendix B - Ward Budget Financial Summary to 24 April 2023.
HEADLINES
Summary
This report seeks Cabinet Member approval to allocate funds from
the Ward Budget Scheme for proposals submitted by Ward
Councillors.
Putting our Residents
First
The Ward Budget Initiative supports the adopted Council Strategy
commitments to residents of ‘Thriving, Healthy Households’ and ‘A
Green and Sustainable Borough ,’ specifically: Live Active and
Healthy Lives and Enjoy Access to Green Space, Leisure Activities,
Culture and Arts.
Financial Cost The overall funds earmarked for the Ward Budget Scheme since its
inception in 2011 total £1,430,000. The aggregate value of proposals
to date is £1,186,512. This report seeks Cabinet Member approval
to release funds of £3,250 for four new Ward Budget grants, taking
the proposal total to £1,189,762 and leaving a balance of £240,238
available for allocation.
Relevant Select
Committee
Finance and Corporate Services Select Committee.
Relevant Wards Hayes Town, Hillingdon East, West Drayton, Wood End
Cabinet Member Report – May 31 2023 Page 2
Part I – Public
RECOMMENDATION
That the Cabinet Member for Corporate Services approves the allocation of £3,250 from
the Ward Budget Scheme for the following proposals:
Ward Grant Recipient Amount
Hayes Town To purchase a games console for the weekly youth cub at the
YMCA £1,000
Hillingdon East Tea party for the Kings Coronation at All Saints’ Church £300
West Drayton Laurel Lane Primary School picnic for the Kings Coronation £950
Wood End To purchase a jet wash and replacement tables for Hayes End
Community Centre £1,000
TOTAL £3,250
Reasons for recommendations
The Ward Budget Scheme enables Councillors, with their local knowledge and insight, to submit
proposals for expenditure, supporting local priorities using their specific ward allocation. Each of
the proposals submitted complies with the protocol on the use of Ward Budgets.
Alternative options considered/ risk management
None.
Select Committee comments
None at this stage.
SUPPORTING INFORMATION
Between 2011/12 and 2019/20, three tranches of Ward Budget growth funding, totalling
£1,430,000, were agreed by the Cabinet . At its meeting in June 2022, the Cabinet agreed a
revised W ard Budget allocation of £237,5 00 (from the reserve balance) based on the area/
population density of each of the new 21 wards following the Local Government Boundary
Commission’s recommendations and as implemented for the May 2022 C ouncil elections. The
21 new wards were allocated £5,000 plus £2,500 for each elected representative for the ward.
The reserve balance remaining at the end of 2022/23 was £2 43,488. Since its launch, 804
projects with a cumulative value of £1,186,512 have benefitted via the Ward Budget initiative.
Ward Budget funding is used for proposals that make a difference in a local area and to give
residents a chance to influence how their local priorities are met. Primarily, the funds are intended
for one-off expenditure on physical works, events or activiti es that have a positive impact within
the ward. Proposals are submitted with the agreement of all relevant Ward Councillors.
Cabinet Member Report – May 31 2023 Page 3
Part I – Public
A further four proposals, covering four wards and totalling £3,250 have been received. The details
of these are set out in Appendix A of this report.
Financial
Year
Cabinet
Member
Approval
No. of
Proposals
No. of
Wards
Total
Proposal
Value
Growth
Funding
Balance
Remaining
Aggregate earmarked funding to date £1,430,00 £1,430,000
2011/12 to
2021/22 769 £1,146,237 £283,763
2022/23 35 £40,275 £243,488
2023/24 May 4 4 £3,250 £240,238
808 £1,189,762 £1,430,000 £240,238
The updated balance of funds for each ward under the Ward Budget Scheme is set out in
Appendix B.
Financial Implications
The total growth allocation to date for the Ward Budget Scheme is £1,430,000. Between 2011/12
and 2022/23, proposals with an aggregate value of £1,186,512. At the end of 2022/23, the reserve
balance available for distribution was £243,488.
The four grants totalling £ 3,250 recommended within this report for May 2023 will take the
aggregate value of proposals approved to £1,189,762, leaving an unallocated balance of
£240,238 on the reserve available for distribution.
RESIDENT BENEFIT & CONSULTATION
The benefit or impact upon Hillingdon residents, service users and communities
Ward Budgets help Councillors to make a difference in their W ard. They address specific local
priorities by delivering proposals to benefit residents and local organisations.
Consultation carried out or required
Consultation with the lead Councillor from each Ward and officers internally has taken place,
where appropriate. Where other services are involved, such as Residents’ Associations and
community organisations, the views of these groups have helped to shape the nature of the
proposals.
CORPORATE CONSIDERATIONS
Corporate Finance
Corporate Finance has reviewed this report and concurs with the financial implications set out
above. If the schemes set out in this report are approved, £240, 238 will remain available to
support future initiatives.
Cabinet Member Report – May 31 2023 Page 4
Part I – Public
Legal Implications
As stated in the body of this report, the projects being funded comply with the protocol on the use
of Ward Budgets and therefore Legal Services confirm there are no legal impediments to agreeing
the recommendation for the Cabinet Member to authorise the use of this expenditure as
described.
Infrastructure/ Asset Management
None at this stage.
BACKGROUND PAPERS
NIL.
Cabinet Member Report – May 31 2023 Page 5
Part I – Public
APPENDIX A: DETAILS OF PROJECTS SUBMITTED FOR THE WARD BUDGET SCHEME
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Hayes
Town
WB6HT03 To purchase a games console
for the weekly youth cub at the
YMCA
£1,000 Cllrs Curling,
Gardner &
Sansarpuri
£8,400
Supporting Information
1. YMCA West London, which is now part of the London- wide St
Paul’s Group charity, has been established for 120 years working
with young people and vulnerable members of the community in a
variety of ways including the provision of homes (an 82-bed unit in
Hayes), learning, and employment opportunities.
2. This group has been running drop-in youth sessions for nearly ten
years at the venue in Station Road which some 15-20 vulnerable
young people aged between 11-19 attend each week. In addition,
it provides other activities including gym sessions, football and
music evenings which all are encouraged to join.
3. The grant will be used to purchase a PS5 games console with
games and accessories, giving the young people the opportunity
to play games, in the company of their peers and with youth
workers. Engaging in gaming will improve cognitive functions such
as memory, problem-solving and multitasking, whilst also relieving
stress.
Target Delivery Date
The grant will be paid once the proposal has been approved.
Expected Outcome
The grant will contribute towards the Council ’s ambitions for residents
2022-2026, in particular to ‘ enjoy access to green spaces, leisure
activities, culture and arts ’ and ‘achieve well in education, with
opportunities for learning at all ages’.
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal has
been approved.
Cabinet Member Report – May 31 2023 Page 6
Part I – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Hillingdon
East
WB6HE03 Tea party for the Kings
Coronation at All Saints’
Church
£300 Cllrs Bridges
& Sullivan
£9,200
Supporting Information
1. All Saints’ Church, located in North Hillingdon on the corner
of Long Lane and Ryefield Avenue , was consecrated by the
Bishop of Kensington in 1933.
2. The Church Hall is available for hire and currently
accommodates multiple groups activities . All Saints’ Church
organises congregations, events for religious holidays and
summer fetes.
3. To celebrate the first Coronation since 1953, the Church is
hosting a tea party on 7 May to mark this momentous
occasion of King Charles’ crowning.
4. The grant will be used to contribute towards a Jazz Band and
table linens.
Target Delivery Date
Early approval has been given to ensure that funding is received
ahead of the event.
Expected Outcome
The grant will contribute towards the Council’s ambitions for
residents 2022- 2026 and in particular to ‘ enjoy access to green
spaces, leisure activities, culture and arts’.
Recipient of funding
A BACS transfer has been arranged for the recipient in-line with the
early approval consent.
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Cabinet Member Report – May 31 2023 Page 7
Part I – Public
West
Drayton
WB6WD05 Laurel Lane Primary School
picnic for the Kings Coronation
£950 Cllrs Islam &
Farley
£8,250
Supporting Information
1. Laurel Lane Primary School provides nursery and primary
education for 353 pupils across the year groups, from 2 to
eleven years, alongside 54 members of staff.
2. In June 2018, Laurel Lane Primary School w as awarded the
Inclusion Quality Mark for the third time and named as an
Inclusion Centre of Excellence.
3. In celebration of the Kings Coronation, the school will be
hosting a picnic for all children, families, staff, and volunteers.
Parents' involvement in ‘non-academic’ events should
encourage greater engagement in academic support as well
as furthering effective school/home relationships.
4. The funds will be used to purchase entertainment,
decorations, picnic blankets and utensils, and refreshments.
Target Delivery Date
Early approval has been given to ensure that funding is received
ahead of the event.
Expected Outcome
The proposal will contribute towards the Council’s ambitions for
residents 2022- 2026 and in particular to ‘enjoy access to green
spaces, leisure activities, culture and arts’.
Recipient of funding
A BACS transfer has been arranged for the recipient in- line with the
early approval consent.
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Wood
End
WB6WE02 To purchase a j et wash and
replacement tables for Hayes
End Community Centre
£1,000 Cllrs
Garelick,
£11,265
Cabinet Member Report – May 31 2023 Page 8
Part I – Public
Kaur &
Mathers
Supporting Information
1. Hayes End Community Centre, located in Hayes End
Recreation, will reach its 30th year as a charity in 2023.
2. The Community Centre serves multiple groups activities and
community events that take place over the year , including an
Easter Egg Hunt, seasonal parties and charitable events such
as free toy collection for children. The Centre also arrange s
day trips for residents.
3. In the last few years, the Centre has made some
improvements to increase security and accessibility. The car
park has been resurfaced to ensure safe and enclosed
parking. Perimeter fencing has also been installed providing
further security within a relaxed setting.
4. The Ward Budget grant will be used to purc hase new
equipment including a jet wash with attachments and four
folding tables.
Target Delivery Date
Early approval has been given to ensure that funding is received
ahead of the event.
Expected Outcome
The grant will contribute towards the Councils ambitions for residents
2022-2026, in particular to ‘live active and healthy lives’ and ‘enjoy
access to green spaces, leisure activities, culture and arts.’
Recipient of funding
A BACS transfer has been arranged for the recipient in- line with the
early approval consent.
Cabinet Member Report – May 2023
Part 1 – Public
APPENDIX B: WARD BUDGET FINANCIAL SUMMARY (MAY 2023 CABINET MEMBER REPORT)
View Decision / Minutes Text
Executive Decision Notice – 08 June 2023 Page 1
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision
NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME
(May 2023)
Reference No. 825
Date of decision Thursday 08 June 2023
Call-in expiry date This decision comes into immediate effect.
Relevant Select
Committee
Finance and Corporate Services Select Committee
Relevant Wards Hayes Town, Hillingdon East, West Drayton and Wood End
Decision made
Cabinet
Members
making the
decision
Councillor Douglas Mills – Cabinet Member for Corporate Services
Approved
That the Cabinet Member for Co rporate Services approved the
allocation of £3,250 from the Ward Budget Scheme for the following
proposals:
Ward Grant Recipient Amount
Hayes
Town
To purchase a games console for the
weekly youth cub at the YMCA £1,000
Hillingdon
East
Tea party for the Kings Coronation at All
Saints’ Church £300
West
Drayton
Laurel Lane Primary School picnic for the
Kings Coronation £950
Wood End To purchase a j et wash and replacement
tables for Hayes End Community Centre £1,000
TOTAL £3,250
Reason for
decision
The Ward Budget Scheme enable s Councillors, with their local knowledge
and insight, to submit proposals for expenditure, supporting local priorities
using their specific ward allocation. Each of the proposals submitted
complies with the protocol on the use of Ward Budgets.
Executive Decision Notice – 08 June 2023 Page 2
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Alternative
options
considered
and rejected
No alternative options considered.
Classification Part I
Link to
associated
report
Link to report here
Relevant
Officer
contact &
Directorate
Natasha Norton – Place Directorate
Any interest
declared by
the Cabinet
Member(s) /
dispensation
granted
N/A
Implementation of decision & scrutiny call-in
[Internal Use only]
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice
only from the expiry of the scrutiny call-in period which is:
This decision comes into immediate effect.
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
Councillor scrutiny
call-in of this
decision
Councillors on the relevant Select Committee shown in this
notice may request to call-in this decision. The request must be
before the expiry of the scrutiny call-in period above.
Councillors should use the Scrutiny Call-in App (link below) on
their devices to initiate any call-in request. Further advice can be
sought from Democratic Services if required:
Scrutiny Call-In - Power Apps (secure)
Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and
Access to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
Executive Decision Notice – 08 June 2023 Page 3
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
If you would like more information on this decision, please
contact Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
Circulation of this decision notice is to a variety of people
including Members of the Council, Corporate Directors, Officers,
Group Secretariats and the Public. Copies are also placed on
the Council’s website.
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