Hillingdon Council Cabinet Member and Officer Decisions
Highways Structural Programme 2021/22 (Release No 1)
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Democratic Services
Location: Phase II
Ext: 7655
DDI: 01895 277655
CMD No: 189
To: COUNCILLOR JOHN RILEY
CABINET MEMBER FOR PUBLIC SAFETY AND
TRANSPORT
COUNCILLOR MARTIN GODDARD
CABINET MEMBER FOR FINANCE
c.c. All Members of the Public Safety & Transport
Select Committee
c.c. All Councillors
c.c. Perry Scott – Infrastructure, Transport & Building
Services
c.c. Gurmeet Mathar u – Infrastructure, Transport &
Building Services
c.c. Conservative and Labour Group Offices
(inspection copy)
Date:
29 June 2021
Non-Key Decision request Form D
CAPITAL RELEASE REPORT (June 2021)
DEPARTMENT: Residents Services
SERVICE AREA/ PROGRAMME: Highways Structural Programme 2021/22
RELEASE NO:1
Dear Cabinet Member
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision, as such the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Wednesday 7 July 2021 in order to meet
Constitutional requirements about publication of decisions that are to be made. You
may wish to discuss the report with the Corporate Director before it is made. Please
indicate your decision on the duplicate memo supplied and return it to me when you
have made your decision. I will then arrange for the formal notice of decision to be
published.
Anisha Teji
Democratic Services Officer
Title of Report: Highways Structural Programme 2021/22 RELEASE NO:1
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ………………………………………………………Date……………………..
Cabinet Member for Public Safety and Transport / Cabinet Member for Finance
Capital Release Report – 29 June 2021 Page 1
Part I - Public
CAPITAL RELEASE REPORT (June 2021)
DEPARTMENT: Residents Services
SERVICE AREA/ PROGRAMME: Highways Structural Programme 2021/22
RELEASE NO: 1
Cabinet Member(s) Councillor John Riley
Councillor Martin Goddard
Cabinet Portfolio(s) Cabinet Member for Public Safety and Transport
Cabinet Member for Finance
Officer Contact(s) Gurmeet Matharu - Infrastructure, Transport & Building Services
Papers with report Appendix A1 with capital release requests for approval
HEADLINES
Summary
To seek Cabinet Member approval for the release of capital funds
to progress Phase 1 of the Highways 2021/22 programme.
Putting our
Residents First
This report supports the following Council objectives of: Our People;
Our Built Environment; Strong financial management.
Financial Cost The report seeks the release approval of £ 3,000,000 from the
Highways Structural Works 2021/22 capital budget for carriageway
and footway resurfacing works at various locations in the Borough.
Relevant Select
Committee
Public Safety & Transport
Relevant Ward(s)
Botwell, Brunel, Cavendish, Eastcote & East Ruislip, Harefield,
Heathrow Villages, Hillingdon East, Ickenham, Manor, Northwood
Hills, Pinkwell, South Ruislip, Townfield, Uxbridge North, Yeading
and Yiewsley
RECOMMENDATION
That the Cabinet Member for Public Safety and Transport and the Cabinet Member for
Finance agree to the following capital release request of £3 ,000,000 for resurfacing 14
carriageways and 19 footways to be funded from the Highways Structural Works 20 21/22
capital budget (Appendix A1).
Reasons for recommendation
The recommendation enables the release of resources in order to progress the Highways
programme for carriageway schemes informally approved by the former Cabinet Member for
Planning and Transportation and detailed in Appendix A1.
Capital Release Report – 29 June 2021 Page 2
Part I - Public
The list contains schemes to limit the deterioration of the fabric of the Borough’s highway asset
that may have resulted in serious failure of roads, footways, verges, highway drainage and street
furniture and improve the serviceability of the highway netw ork ( for example the visual
appearance, the ride quality and structural integrity of the roads and pavements).
The schemes listed in Appendix A1 have been either been completed or have been programmed
for commencement by the Council's term contractor.
Alternative options considered / risk management
There are no alternatives due to the level of deterioration as delaying these schemes would have
placed additional pressure on the Council’s financial resources if highways permanent repairs are
not implemented in a timely manner.
In many instances, any delay of this programme may also have safety implications with a possible
consequent impact on the Public Liability Insurance budget.
Select Committee comments
None at this stage.
SUPPORTING INFORMATION
All costs in Table 1 below have been calculated using the schedule of rates contained in the
Council's Highways term contract.
The cost of the carriageway and footway resurfacing programme is to be funded from the 2021/22
capital programme for Highways Structural Works. The resurfacing programme of work is
estimated to be a total of £3,000,000 as detailed in Appendix A1 and Table 1 below.
Table 1: 2021/22 Highways Carriageway and Footway Resurfacing Programme Cost Plan
Item Cost (£)
Cost of Works 2,799,238
Less: Contractor Discounts (223,939)
Sub Total 2,575,299
Engineers’ Fees 166,137
Contingency 258,564
Total Project Cost £3,000,000
Financial Implications
Highways Structural Works 2021 /22 Revised Budget £ 10,793k; Previously Released
£7,793; Capital Release Requested £3,000k – Appendix A1
The 2021/22 capital programme, approved by Cabinet and Council in February 2021 included a
budget of £6,000k for the Highways Structural Works Programme, funded from Council
resources. In June 2021, Cabinet approved the re-phasing of £4,793k from 2020/21 into 2021/22
to complete previously approved schemes this year, resulting in a revised budget of £10,793k.
Capital Release Report – 29 June 2021 Page 3
Part I - Public
The report seeks the r elease of £3,000k from the Highways Structural Works comprising
carriageway resurfacing of 14 roads and footway resurfacing of 19 roads.
The release of £ 3,000k includes the term contractor ’s quoted costs , internal fees and project
contingency at 6.45% and 10% respectively of the contractor works cost, both after contractor
discounts. These contractual discounts consist of the Timely Release Discount (or Forward
Planning Discount) of 3.75% for works being made available to the contractor. This enables the
supplier to build a greater amount of certainty into their internal programming. There is also the
Volume Discount of 4.25% for consolidating work requirements, rather than issuing multiple small
task orders, applying when a task order of greater than £500k is placed (see Appendix below for
details).
RESIDENT BENEFIT & CONSULTATION
The benefit or impact upon Hillingdon residents, service users and communities
The carriageway resurfacing and footway improvement programme contains schemes to limit the
deterioration of the fabric of the Borough’s highway asset that can result in serious failure of roads,
footways, verges, highway drainage and street furniture and improve the serviceability of the
highway network for the benefit of residents and other road users.
CORPORATE CONSIDERATIONS
Corporate Finance
Corporate Finance has reviewed this report and concurs with the budgetary position set out
above, noting that the proposed highway structural works will be funded from the approved Capital
Budget for Highways Structural Works 202 1/22. Works recommended for release total £ 3,000k,
including externally contracted works costs (after contractor discounts), internal project
management fees and project contingency.
Legal
The Borough Solicitor confirms that the Council is responsible for carrying out this function
pursuant to Section 41 of the Highways Act 1980. There are no legal impediments to the Council
authorising the necessary capital release.
Infrastructure/ Asset Management
Infrastructure/ Asset Management officers have authored the report.
Capital Release Protocol
The release of all capital funds, and certain revenue funds, held by the Council is to be made by
a formal democratic decision (by the Cabinet Member for Finance and other relevant Cabinet
Members). No expenditure can be placed or committed by officers until t his formal approval is
given by Democratic Services. Release of funds must be for identified projects only and strictly
not for general release of funds for projects to be identified at a later date. No block releases of
capital will be allowed, except if authorised by the Leader of the Council in advance to Corporate
Finance. The release of funds will only be made if previous Council, Cabinet or Cabinet Member
agreement has been given to the project and only if there is an approved budget. No contract
Capital Release Report – 29 June 2021 Page 4
Part I - Public
should be signed until clearance is given to the release of capital funds by way of the formal
decision-making process detailed below.
BACKGROUND PAPERS
NIL.
Capital Release Report – 29 June 2021 Page 5
Part I - Public
APPENDIX A1
Highways Structural Works Programme 2021/22 (Release No 1)
Location
(Ward)
Project/
Expenditure
Title
Information
Funds
Release
Sought
£’s
Approve Hold
More
Information
Required
Arden Mhor
(Nothwood
Hills)
Carriageway
resurfacing Whole road 25,507
Breakspear
Road North
(Harefield)
Carriageway
resurfacing
Gilbert Road
to Northwood
Road
150,854
Cavendish
Close
(Charville)
Carriageway
resurfacing Whole road 11,145
Church Road
(Brunel)
Carriageway
resurfacing
Peachy Lane
to Pield Heath
Road
104,177
Colham Green
Road
(Yiewsley)
Carriageway
resurfacing
Pield Heath
Road to Violet
Avenue
128,965
Corwell Lane
(Botwell)
Carriageway
resurfacing Whole road 96,669
Dawley Road
(Pinkwell)
Carriageway
resurfacing
North Hyde
Road to
Station Road
233,156
Eastcote Road
(Eastcote &
East Ruislip)
Carriageway
resurfacing
St Martins
Approach to
Windmill Hill
271,363
Capital Release Report – 29 June 2021 Page 6
Part I - Public
Finians Close
(Uxbridge
North)
Carriageway
resurfacing Whole road 10,610
Grove Way
(Uxbridge
North)
Carriageway
resurfacing Whole road 11,245
Showers Way
(Townfield)
Carriageway
resurfacing Whole road 20,473
St Clements
Close
(Brunel)
Carriageway
resurfacing Whole road 47,041
Wordsworth
Way
(Heathrow
Villages)
Carriageway
resurfacing Whole road 50,106
Wyevale Close
(Nothwood
Hills)
Carriageway
resurfacing Whole road 13,059
Ashwood
Avenue
(Yiewsley)
Footway
resurfacing Whole road 96,052
Azalea Walk
(Eastcote &
East Ruislip)
Footway
resurfacing Whole road 156,538
Bartram Close
(Brunel)
Footway
resurfacing Whole road 48,305
Bourne Circus
(Pinkwell)
Footway
resurfacing
In front of
shops 28,060
Capital Release Report – 29 June 2021 Page 7
Part I - Public
Bramble Close
(Yiewsley)
Footway
resurfacing Whole road 66,155
Bromley
Crescent
(South Ruislip)
Footway
resurfacing Whole road 99,310
Brookdene
Drive
(Northwood
Hills)
Footway
resurfacing Whole road 80,532
Burnham
Gardens
(Pinkwell)
Footway
resurfacing Whole road 72,416
Corwell Lane
(Botwell)
Footway
resurfacing Whole road 161,029
Curzon Place
(Eastcote &
East Ruislip)
Footway
resurfacing Whole road 69,933
Festival Close
(Hillingdon
East)
Footway
resurfacing Whole road 27,062
Greencroft
Avenue
(Cavendish)
Footway
resurfacing Whole road 120,600
Larne Road
(Eastcote &
East Ruislip)
Footway
resurfacing Whole road 52,380
Long Lane
(Ickenham)
Footway
resurfacing
Hillingdon
Station to
Halford Road
126,496
Capital Release Report – 29 June 2021 Page 8
Part I - Public
North Drive
(Eastcote &
East Ruislip)
Footway
resurfacing Whole road 79,838
Sweetcroft
Lane
(Uxbridge
North)
Footway
resurfacing
North side
only 72,418
The Uplands
(Manor)
Footway
resurfacing Whole road 94,108
Windsor
Gardens
(Pinkwell)
Footway
resurfacing Whole road 47,817
Yeading Lane
(Yeading)
Footway
resurfacing
Shopping
Parade -
Dunedin Way
to Willow Tree
Lane - Shop
side only
125,819
Sub-total
2,799,238
All Locations
Carriageway
& Footway
Resurfacing
Timely
Release
Discount
(104,971)
All Locations
Carriageway
& Footway
Resurfacing
Contractual
Volume
Discount
(118,968)
All Locations
Carriageway
& Footway
Resurfacing
Engineers
Fees
166,137
All Locations
Carriageway
& Footway
Resurfacing
Contingencies
258,564
Total seeking release 3,000,000
Previously released 7,793,000
Capital Release Report – 29 June 2021 Page 9
Part I - Public
Budget 10,793,000
Remaining budget 0
View Decision / Minutes Text
Executive Decision Notice – [9 July 2021]. Page 1 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk OFFICIAL EXECUTIVE DECISION NOTICE PUBLISHED BY DEMOCRATIC SERVICES Notice is hereby given that the following decision(s) have been made today by Cabinet Members at the London Borough of Hillingdon: Title of decision CAPITAL RELEASE REPORT (June 2021) DEPARTMENT: Residents Services SERVICE AREA/ PROGRAMME: Highways Structural Programme 2021/22 RELEASE NO: 1 Reference No. 189 Date of decision 9 July 2021 Call-in expiry date 5pm, on Friday 16 July 2021 Relevant Select Committee(s) Public Safety & Transport Relevant Ward(s) Botwell, Brunel, Cavendish, Eastcote & East Ruislip, Harefield, Heathrow Villages, Hillingdon East, Ickenham, Manor, Northwood Hills, Pinkwell, South Ruislip, Townfield, Uxbridge North, Yeading and Yiewsley Decision made Cabinet Members making the decision Councillor John Riley - Cabinet Member for Public Safety and Transport Councillor Martin Goddard - Cabinet Member for Finance DECISION APPROVED That the Cabinet Member for Public Safety and Transport and the Cabinet Member for Finance agree to the following capital release request of £3 ,000,000 for resurfacing 14 carriageways and 19 footways to be funded from the Highways Structural Works 20 21/22 capital budget (Appendix A1). Reason for decision The recommendation enables the release of resources in order to progress the Highways programme for carriageway schemes informally approved by the former Cabinet Member for Planning and Transportation and detailed in Appendix A1 of the report. The list contains schemes to limit the deterioration of the fabric of the Borough’s highway asset that may have resulted in Executive Decision Notice – [9 July 2021]. Page 2 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk serious failure of roads, footways, verges, highway drainage and street furniture and improve the serviceability of the highway network (for example the visual appearance, the ride quality and structural integrity of the roads and pavements). The schemes listed in Appendix A1 have been either been completed or have been programmed for commencement by the Council's term contractor. Alternative options considered and rejected There are no al ternatives due to the level of deterioration a s delaying these schemes would have placed additional pressure on the Council’s financial resources if highways permanent repairs are not implemented in a timely manner. In many instances, any delay of this programme may also have safety implications with a possible consequent impact on the Public Liability Insurance budget. Classification Public Link to associated report Report here Relevant Officer contact & Directorate Gurmeet M atharu – Infrastructure, Transport & Building Services Any interest declared by the Cabinet Member(s) / dispensation granted N/A Implementation of decision & scrutiny call-in [Internal Use only] When can this decision be implemented by officers? Officers can implement Cabinet Member decision in this notice only from the expiry of the scrutiny call-in period which is: 5pm, Friday 16 July 2021 However, this is subject to the decision not being called in by Councillors on the relevant Select Committee. Upon receipt of a valid call-in request, Democratic Services will immediately advise the relevant officer(s) and the decision must then be put on hold. Councillor scrutiny call- in of this decision Councillors on the relevant Select Committee shown in this notice may request to call-in this decision. The request must be before the expiry of the scrutiny call-in period above. Councillors should use the Scrutiny Call-in App (link below) on their devices to initiate any call-in request. Further advice can be sought from Democratic Services if required: Scrutiny Call-In - Power Apps (secure) Executive Decision Notice – [9 July 2021]. Page 3 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk Further information These decisions, where applicable, have been taken under The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. This is the formal notice by the Council of the above executive decision, including links to the reports where applicable. If you would like more information on this decision, please contact Democratic Services on 01895 250636 or email: democratic@hillingdon.gov.uk. Circulation of this decision notice is to a variety of people including Members of the Council, Corporate Directors, Officers, Group Secretariats and the Public. Copies are also placed on the Council’s website. Democratic Services London Borough of Hillingdon Civic Centre High Street Uxbridge UB8 1UW