Hillingdon Council Cabinet Member and Officer Decisions
Housing Revenue Account 2022/23 Programme: Warm Safe Dry Work Stream New CCTV installations at various Housing sites - RELEASE NO: 10 - PART II
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Democratic Services Location: Phase II Ext: 0420 DDI: 01895 250420 CMD No: 545 To: COUNCILLOR MARTIN GODDARD CABINET MEMBER FOR FINANCE COUNCILLOR JONATHAN BIANCO CABINET MEMBER FOR PROPERTY, HIGHWAYS AND TRANSPORT c.c. All Members of th e Property, Highways and Transport Select Committee c.c. Garry Penticost, Place Directorate c.c. Fran Gates, Place Directorate c.c. Perry Scott, Corporate Director of Place Date: 15 July 2022 Non-Key Decision request Form D CAPITAL RELEASE REPORT (July 2022) DEPARTMENT: Place SERVICE AREA: Housing Revenue Account 2022/23 Programme: Warm Safe Dry Work Stream New CCTV installations at various Housing sites. RELEASE NO: 10 Dear Cabinet Member Attached is a report requesting that a decision be made by you as an individual Cabi net Member. Democratic Services confirm that this is not a key decision, as such, the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 notice period does not apply. You should take a decision on or after Monday 25 July 2022 in order to meet Constitutional requirements about publication of decisions that are to be made. You may wish to discuss the report with the Corporate Director before it is made. Please indicate your decision on the duplicate memo supplied, and return it to me when you have made your decision. I will then arrange for the formal notice of decision to be published. James Jones Democratic Services Apprentice Title of Report: Housing Revenue Account 2022/23 Programme: Warm Safe Dry Work Stream New CCTV installations at various Housing sites - RELEASE NO: 10 Decision made: Reasons for your decision: (e.g. as stated in report) Alternatives considered and rejected: (e.g. as stated in report) Signed ………………………………………………………Date…………………….. Cabinet Member for Property, Highways and Transport / Cabinet Member for Finance Capital Release Report – 15 July 2022 Page 1 Part 1 - Public Cabinet Members Councillor Jonathan Bianco Councillor Martin Goddard Cabinet Portfolios Cabinet Member for Property, Highways and Transport Cabinet Member for Finance Officer Contact Gary Penticost, Place Directorate Fran Gates, Place Directorate Papers with report Appendix A with capital release requests for approval HEADLINES Summary To seek Cabinet Member approval for the release of capital funds. Putting our Residents First This report supports the Council objective of Strong Financial Management. Financial Cost This report seeks the release of £166k from the Warm Safe Dry workstream within the Housing Revenue Account Works to Stock Programme 2022/23 capital budget for the installation of New CCTV cameras and associated systems, at various housing sites. The works will commence upon release of the funds and are due for completion before 31 March 2023. Relevant Select Committee Property, Highways and Transport Wards affected Charville, West Drayton, Pinkwell, Heathrow Villages, Hillingdon West, Harefield Village, Colham & Cowley, Yeading CAPITAL RELEASE REPORT (July 2022) DEPARTMENT: Place SERVICE AREA: Housing Revenue Account 2022/23 Programme: Warm Safe Dry Work Stream New CCTV installations at various Housing sites. RELEASE NO: 10 Capital Release Report – 15 July 2022 Page 1 Part 1 - Public RECOMMENDATIONS That the Cabinet Member for Property, Highways and Transport and the Cabinet Member for Finance: • agree to the following capital release request of £166k, from the Warm Safe Dry workstream within the Housing Revenue Account Works to Stock Programme 2022/23 capital budget for the installation of new CCTV cameras installations and associated systems at various housing sites; and • note the revenue implication of £7k relating to the annual servicing costs for the above-mentioned CCTV cameras, to be funded from the existing overall HRA Planned Maintenance (servicing and associated remedials) budget. Reasons for recommendations The Council has invested over £3.1 million in a network of brand new, state- of-the-art CCTV cameras since the major upgrade programme commenced in 2 017/18 which are proving invaluable in keeping residents safe and deterring crime, anti-social behavior and fly tipping. More than 2,000 cameras have been replaced and installed since 2018. The Borough’s new network includes more fixed cameras (in town centres, at social care and housing sites, public car parks and in parks and green spaces) and 25 mobile cameras. The Council has also purchased Automatic Number Plate Recognition cameras, to help track criminal s who use the Borough’s roads, and body -worn cameras for Council officers, which are used by Council enforcement officers. The cameras provide 24- hour coverage and are monitored by the CCTV Control Room operators. Some cameras record locally on site while the wireless infrastructure is being progressed as part of the on-going planned programme. As part of Hillingdon’s vision to ‘put residents first’ we have identified several housing locations that currently do not have CCTV systems installed. These locations are all residential housing properties that suffer issues of anti-social behaviour, criminal damage, and environmental crime, namely fly tipping. The purpose of the cameras is also for safeguarding and crime prevention and act as a deterrent to those wishing to disrupt the lives of residents. Using data obtained from Council databases as well as Police indices and in consultation with safer neighbourhood teams, several key locations have been identified which would benefit from the installation of CCTV systems. Site visits were conducted to ensure any installation would not be overly intrusive and camera sites researched to cover entrances and exits and communal areas to ensure no breach of privacy. All sites will have full signage and Data Protection Impact Assessments, (DPIA) to comply with the Surveillance Codes of Practice and ICO guidelines. It is anticipated that installation of cameras will reduce crime and anti-social behaviour and act as a deterrent to those who fly tip. Additional security will re-assure residents that Hillingdon Council can work in partnership with residents and the police to ensure a better quality of life. Capital Release Report – 15 July 2022 Page 1 Part 1 - Public Alternative options considered None. Select Committee comments None at this stage. SUPPORTING INFORMATION The budget estimates have been calculated using the schedule rates contained in the Council’s CCTV Term Contractor, DSSL, Servicing and Maintenance Term Contract. Table 1 below provides a breakdown of the costs: Table 1: CCTV Programme - Cost Plan Project Details Additional Information CCTV Installations Contractor Cost (£) Annual Revenue Cost (£) New server connection for increasing amount of 4G cameras and additional CCTV at housing sites to enable the equipment to be streamed back to the CCTV Control Room No 1 server with No 50 licenses, No 950 spare licenses with space available for additional equipment to be added on to the server. 5,680 300 Portland Road No 2 4G PTZ (tracking cameras) to stream to the CCTV Control Room 7,810 1,060 Attlee Court, Ayles Court, Phillips Court, Owen Court & Sutherland Court Installation of No 10 HD Bullet Cameras, No 10 Vandal Dome Cameras and No 2 360 Vision Invictus cameras to stream to the CCTV Control Room 34,839 1,040 Bourne Avenue, Tenby House, Gloucester Parade, Fairbourne House & Nevin House Installation of No 2 360 Vision Invictus cameras on Nevin House and Tenby House to stream to the CCTV Control Room 10,111 1,340 Marlborough Crescent Installation of No 1 4G PTZ to stream back to the CCTV Control Room. Installation of 4G connection to existing CCTV cameras on site to stream back to the CCTV Control Room. 5,420 850 Colley House Installation of a wall mounted Bosch MIC Ruggedised PTZ camera with Auto Tracking to stream to the CCTV Control Room 7,659 30 Dovedale Close Installation of a CCTV Column at the entrance of the estate to install No 1 360 Vision Invictus and ANPR cameras to stream to the CCTV Control Room 14,216 150 Capital Release Report – 15 July 2022 Page 1 Part 1 - Public Financial Implications Budget £1,080k, Previously Released / Pending Release £Nil, Capital Release Requested £166k The 2022/23 HRA Capital Programme, approved by Cabinet and Council in February 2022, includes a capital budget for the Works to Stock programme of £20,023k. Within this, the Warm Safe Dry workstream budget is £1,080k. This report is seeking the release of £166k from the Warm Safe Dry workstream budget for the upgrade of CCTV installations at various housing locations detailed in Table 1. The release request is based on the schedule rates contained within the housing CCTV service and maintenance term contract and includes a project contingency of 10%. The remaining £914k of the Warm Safe Dry workstream budget will be subject to the capital release procedure. The estimated annual revenue maintenance cost of the installations and upgrades contained within this report i s £7k. This cost is to be funded from the existing overall HRA Planned Maintenance (servicing and associated remedials) budget of £1,453k. RESIDENT BENEFIT & CONSULTATION The benefit or impact upon residents, service users and communities. To further improve and enhance the CCTV infrastructure across the Borough to prevent and deter criminal activity, assist police with evidential images and continue to keep our residents safe. Violet Avenue Installation of No 1 360 Vision Invictus camera to stream to the CCTV Control Room 3,973 30 Welbeck Avenue Installation of No 2 4G PTZ camera to stream to the CCTV Control Room 3,030 350 Alberta House, Ottawa House, Montreal House, Winnipeg House, Greenway Court Installation of No 10 HD Bullet cameras, No 8 Vandal Domes cameras and No 2 360 Vision Invictus cameras to stream to the CCTV Control Room 49,841 1,340 Barr Lodge Sheltered Housing Scheme Installation of No 2 HD overview bullet cameras for additional coverage and security 2,836.28 N/A Drayton Court PC in Manager’s Office for additional viewing capabilities 5,540 450 CCTV Installations Contractor Cost 150,955.28 6,940 Project Contingency 10% £15,095.53 £0 Project Total £166,050.81 £6,940 Capital Release Report – 15 July 2022 Page 1 Part 1 - Public Consultation carried out or required Consultations will be carried out by the CCTV Manager for sites as and when required. CORPORATE CONSIDERATIONS Corporate Finance Corporate Finance has reviewed this report and associated financial implications, noting that the recommended works will be fully financed from the 2022/23 approved capital budget for Housing Revenue Account Works to Stock. Ongoing servicing and maintenance costs will be m anaged within the Housing Revenue Account Planned Maintenance (servicing and associated remedials) revenue budget. Legal The Borough Solicitor confirms that the Council is responsible for carrying out this function pursuant to Section 11A of the Housing Act 1985. Thus, t here are no legal impediments to the Council authorising the capital release. Capital Release Protocol The release of all capital funds, and certain revenue funds, held by the Council is to be made by a formal democratic decision. No expenditure can be placed or committed by officers until this formal approval is given by Democratic Services. Release of funds must be for identified projects only and strictly not for the general release of funds for projects to be identified later. No block releases of capital or funding will be allowed, except if authorised by the Leader of the Council in advance to Corporate Finance. The release of funds will only be made if previous Council, Cabinet or Cabinet Member agreement has been given to the project and only if there is an approved budget. BACKGROUND PAPERS NIL. Capital Release Report – 15 July 2022 Page 1 Part 1 - Public APPENDIX A Housing Revenue Accounts Works to Stock 2022/23 Programme - Warm Safe Dry: CCTV Programme 2022/23 - Release No 10 Location Project / Expenditure Title Information Funds Release Sought £000’s Approve Hold More Information Required Various Housing Locations Across Hillingdon CCTV Programme Installations and Additional CCTV coverage at existing sites 166 Total seeking release 166 Previously released / Pending release 0 Budget 1,080 Remaining budget 914
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Executive Decision Notice – 26 July 2022 Page 1 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk OFFICIAL EXECUTIVE DECISION NOTICE PUBLISHED BY DEMOCRATIC SERVICES Notice is hereby given that the following decision(s) have been made today by Cabinet Members at the London Borough of Hillingdon: Title of decision CAPITAL RELEASE REPORT (July 2022) DEPARTMENT: Place SERVICE AREA: Housing Revenue Account 2022/23 Programme: Warm Safe Dry Work Stream New CCTV installations at various Housing sites. RELEASE NO: 10 Reference No. 545 Date of decision Tuesday 26 July 2022 Call-in expiry date 5pm, Tuesday 2 August 2022 Relevant Select Committee Property, Highways & Transport Select Committee Relevant Wards Charville, West Drayton, Pinkwell, Heathrow Villages, Hillingdon West, Harefield Village, Colham & Cowley, Yeading Decision made Cabinet Members making the decision Councillor Jonathan Bianco – Cabinet Member for Property, Highway & Transport Councillor Martin Goddard – Cabinet Member for Finance Approved That the Cabinet Member for Property, Highways & Transport and the Cabinet Member for Finance: • agreed to the capital release request of £166k, from the Warm Safe Dry workstream within the Housing Revenue Account Works to Stock Programme 2022/23 capital budget for the installation of new CCTV cameras installations and associated systems at various housing sites; and • noted the revenue implication of £7k relating to the annual servicing costs for the above-mentioned CCTV cameras, to be funded from the existing overall HRA Planned Maintenance (servicing and associated remedials) budget. Executive Decision Notice – 26 July 2022 Page 2 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk Reason for decision The Council has invested over £3.1 million in a network of brand new, state -of-the-art CCTV cameras since the major upgrade programme commenced in 2017/18 which are proving invaluable in keeping residents safe and deterring crime, anti- social behavior and fly tipping. More than 2,000 cameras have been replaced and installed since 2018. The Borough’s new network includes more fixed cameras (in town centres, at social care and housing sites, public car parks and in parks and green spaces) and 25 mobile cameras. The Council has also purchased Automatic Number Plate Recognition cameras, to help track criminals who use the Borough’s roads, and body -worn cameras for Council officers, which are used by Council enforcement officers. The cameras provide 24- hour coverage and are monitored by the CCTV Control Room operators. Some cameras record locally on site while the wireless infrastructure is being progressed as part of the on-going planned programme. As part of Hillingdon’s vision to ‘put residents first’ we have identified several housing locations that currently do not have CCTV systems installed. These locations are all residential housing properties that suffer issues of anti-social behaviour, criminal damage, and environmental crime, namely fly tipping. The purpose of the cameras is also for safeguarding and crime prevention and act as a deterrent to those wishing to disrupt the lives of residents. Using data obtained from Council databases as well as Police indices and in consultation with safer neighbourhood teams, several key locations have been identified which would benefit from the installation of CCTV systems. Site visits were conducted to ensure any installation would not be overly intrusive and camera sites researched to cover entrances and exits and communal areas to ensure no breach of privacy. All sites will have full signage and Data Protection Impact Assessments, (DPIA) to comply with the Surveillance Codes of Practice and ICO guidelines. It is anticipated that installation of cameras will reduce crime and anti-social behaviour and act as a deterrent to those who fly tip. Additional security will re-assure residents that Hillingdon Council can work in partnership with residents and the police to ensure a better quality of life. Alternative options considered and rejected None. Classification Part 1 – Public Executive Decision Notice – 26 July 2022 Page 3 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk Link to associated report Report Relevant Officer contact & Directorate Gary Penticost, Place Directorate Fran Gates, Place Directorate Any interest declared by the Cabinet Member(s) / dispensation granted N/A Implementation of decision & scrutiny call-in [Internal Use only] When can this decision be implemented by officers? Officers can implement Cabinet Member decision in this notice only from the expiry of the scrutiny call-in period which is: 5pm, Tuesday 2 August 2022 However, this is subject to the decision not being called in by Councillors on the relevant Select Committee. Upon receipt of a valid call-in request, Democratic Services will immediately advise the relevant officer(s) and the decision must then be put on hold. Councillor scrutiny call-in of this decision Councillors on the relevant Select Committee shown in this notice may request to call-in this decision. The request must be before the expiry of the scrutiny call-in period above. Councillors should use the Scrutiny Call-in App (link below) on their devices to initiate any call-in request. Further advice can be sought from Democratic Services if required: Scrutiny Call-In - Power Apps (secure) Further information These decisions, where applicable, have been taken under The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. This is the formal notice by the Council of the above executive decision, including links to the reports where applicable. If you would like more information on this decision, please contact Democratic Services on 01895 250636 or email: democratic@hillingdon.gov.uk. Circulation of this decision notice is to a variety of people including Members of the Council, Corporate Directors, Officers, Group Secretariats and the Public. Copies are also placed on the Council’s website. Executive Decision Notice – 26 July 2022 Page 4 This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk Democratic Services London Borough of Hillingdon Civic Centre High Street Uxbridge UB8 1UW