Hillingdon Council Cabinet Member and Officer Decisions
New Allocations for the Ward Budget Scheme – April 2023 Report
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Democratic Services
Location: Phase II
Ext: 0692
DDI: 01895 250692
CMD No: 762
To: COUNCILLOR IAN EDWARDS
LEADER OF TH COUNCIL
COUNCILLOR DOUGLAS MILLS
CABINET MEMBER FOR CORPORATE SERVICES
c.c. All Members of th e Finance and Corporate
Services Select Committee
c.c. Natasha Norton – Place Directorate
c.c. Perry Scott – Corporate Director of Place
c.c. Ward Councillors for Eastcote, Harefield Village,
Heathrow Villages, Hillingdon East, Ruislip, Ruislip
Manor, Uxbridge, West Drayton, and Wood End.
Date: 03 April 2023
Non-Key Decision request Form D
NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME (APRIL 2023)
Dear Cabinet Member
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision, as such, the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Thursday 13 April 2023 in order to meet
Constitutional requirements about publication of decisions that are to be made. You may
wish to discuss the report with the Corporate Director before it is made. Please indicate your
decision on the duplicate memo supplied, and return it to me when you have made your
decision. I will then arrange for the formal notice of decision to be published.
Ryan Dell
Democratic Services Officer
Title of Report: New Allocations for the Ward Budget Scheme (April 2023)
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ……………………………………………………… Date…………………….
Leader of the Council / Cabinet Member for Corporate Services
Cabinet Member Report – 03 April 2023 Page 1
Part I – Public
NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME (APRIL 2023)
Cabinet Members Councillor Ian Edwards
Councillor Douglas Mills
Cabinet Portfolio Leader of the Council
Cabinet Member for Corporate Services
Officer Contact Natasha Norton – Place Directorate
Papers with report Appendix A - Details of projects submitted for the Ward Budget
Scheme from 5 January 2023 to 6 March 2023.
Appendix B - Ward Budget Financial Summary to 6 March 2023.
HEADLINES
Summary
This report seeks Cabinet Member approval to allocate funds from
the Ward Budget Scheme for proposals submitted by Ward
Councillors.
Putting our
Residents First
The Ward Budget Initiative supports the adopted Council Strategy
commitments to residents of ‘Thriving, Healthy Households’ and ‘A
Green and Sustainable Borough,’ specifically: Live Active and
Healthy Lives and Enjoy Access to Green Space, Leisure Activities,
Culture and Arts.
Financial Cost The overall funds earmarked for the Ward Budget Scheme since its
inception in 2011 total £1,430,000. The aggregate value of proposals
to date is £1 ,177,945. This report seeks Cabinet Member approval
to release funds of £8,567 for nine new Ward Budget grants, taking
the proposal total to £1,186,512 and leaving a balance of £243,488
available for allocation.
Relevant Select
Committee
Finance and Corporate Services Select Committee.
Relevant Wards Eastcote, Harefield Village, Heathrow Villages, Hillingdon East,
Ruislip, Ruislip Manor, Uxbridge, West Drayton, and Wood End.
Cabinet Member Report – 03 April 2023 Page 2
Part I – Public
RECOMMENDATION
1. That the Leader of the Council approves the allocation of £660 from the Ward Budget
Scheme for the following proposal:
Ward Grant Recipient Amount
Ruislip Manor New Pond Parade hanging baskets £660
2. That the Cabinet Member for Co rporate Services approves the allocation of £7,907
from the Ward Budget Scheme for the following proposals:
Ward Grant Recipient Amount
Eastcote 5th Eastcote Methodist Guides Paris 2023 trip and stationery £800
Harefield Village St Mary’s Church defibrillator £1,368
Heathrow
Villages Harmondsworth Allotment Association Coronation event £1,200
Hillingdon East North Hillingdon Toddler Group play equipment £1,000
Ruislip Friends of Pinn Meadows tools and equipment £628
Uxbridge 1st Uxbridge Boys Brigade weekend trips and new laptops £1,500
West Drayton Bell Farm Christian Centre projector £1,176
Wood End Hayes End Community Centre Children’s Christmas party £235
SUB TOTAL £7,907
TOTAL £8,567
Reasons for recommendations
The Ward Budget Scheme enables Councillors, with their local knowledge and insight, to submit
proposals for expenditure, supporting local priorities using their specific ward allocation. Each of
the proposals submitted complies with the protocol on the use of Ward Budgets.
Alternative options considered/ risk management
None.
Cabinet Member Report – 03 April 2023 Page 3
Part I – Public
Select Committee comments
None at this stage.
SUPPORTING INFORMATION
Between 2011/12 and 2019/20, three tranches of Ward Budget growth funding, totalling
£1,430,000, were agreed by Cabinet. The reserve balance remaining at the end of 2021/22 was
£283,763. Since its launch, 795 projects with a cumulative value of £1,177,945 have benefitted
via the Ward Budget initiative.
At its meeting in June 2022, Cabinet agreed a revised Ward Budget allocation of £237,500 (from
the reserve balance) based on the area/ population density of each of the new 21 wards following
the Local Government Boundary Commission’s recommendations and as implemented for the
May 2022 C ouncil elections . The 21 new wards were allocated £5,000 plus £2,5 00 for each
elected representative for the ward.
Ward Budget funding is used for proposals that make a difference in a local area and to give
residents a chance to influence how their local priorities are met. Primarily, the funds are intended
for one-off expenditure on physical works, events or activities that have a positive impact within
the ward. Proposals are submitted with the agreement of all relevant Ward Councillors.
A further nine proposals, covering nine wards and totalling £8,567 have been received . T he
details of these are set out in Appendix A of this report.
Financial
Year
Cabinet
Member
Approval
No. of
Proposals
No. of
Wards
Total
Proposal
Value
Growth
Funding
Balance
Remaining
Aggregate earmarked funding to date £1,430,00 £1,430,000
2011/12 to
2021/22 769 £1,146,237 £283,763
2022/23 August 6 5 £6,524 £277,239
2022/23 October 6 5 £8,367 £268,872
2022/23 November 9 5 £10,197 £258,675
2022/23 February 5 4 £6,620 £252,055
2022/23 April 9 9 £8,567 £243,488
804 £1,186,512 £1,430,000 £243,488
The updated balance of funds for each ward under the Ward Budget Scheme is set out in
Appendix B.
Financial Implications
The total growth allocation to date for the Ward Budget Scheme is £1,430,000. Between 2011/12
and 2021/22, proposals with an aggregate value of £1,146,237, covering all 22 former wards,
were approved. At the end of 2021/22, the reserve balance available for distribution was
£283,763.
Cabinet Member Report – 03 April 2023 Page 4
Part I – Public
As referenced above, at its June 2022 meeting, Cabinet agreed a revised Ward Budget allocation
of £237,500, across the 21 new wards.
The nine grants totalling £8, 567 recommended within this report for April 2023 will take the
aggregate value of proposals approved to £1,186,512, leaving an unallocated balance of
£243,488 on the reserve available for distribution.
RESIDENT BENEFIT & CONSULTATION
The benefit or impact upon Hillingdon residents, service users and communities
Ward Budgets help Councillors to make a difference in their W ard. They address specific local
priorities by delivering proposals to benefit residents and local organisations.
Consultation carried out or required
Consultation with the lead Councillor from each Ward and officers internally has taken place,
where appropriate. Where other services are involved, such as Residents’ Associations and
community organisations, the views of these groups have helped to shape the nature of the
proposals.
CORPORATE CONSIDERATIONS
Corporate Finance
Corporate Finance has reviewed this report and concurs with the financial implications set out
above. If the schemes set out in this report are approved, £243,488 will remain available to
support future initiatives.
Legal Implications
As stated in the body of this report, the projects being funded comply with the protocol on the use
of Ward Budgets and therefore Legal Services confirm there are no legal impediments to agreeing
the recommendation for the Cabinet Member to authorise the use of this expenditure as
described.
Infrastructure/ Asset Management
None at this stage.
BACKGROUND PAPERS
NIL.
Cabinet Member Report – 03 April 2023 Page 5
Part I – Public
APPENDIX A: DETAILS OF PROJECTS SUBMITTED FOR THE WARD
BUDGET SCHEME
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Eastcote WB6EA01 5th Eastcote Methodist Guides
Paris 2023 trip and stationery
£800 Cllrs Haggar &
Denys
£4,575
Supporting Information
1. The 5th Eastcote Methodist Guides was originated in 1938 at the
Eastcote Methodist Church on Pamela Gardens.
2. The Guides have supported the community over the years by
collecting for the Hillingdon food bank, litter picking, arranging
coffee mornings to raise funds for BBC Children in Need and many
more initiatives.
3. The funds will be used to contribute towards a four-day trip to Paris
in April 2023.The participants for the trip will include 15 Guides
aged between 10 and 12, three young leaders aged 15 years and
four adults. The ward budget funds will also be used to purchase
new pens and pencils for the group.
4. For many of the Guides attending, this will be their first trip abroad,
away from their parents and family members. This will bring
opportunities of exploring, networking with Guides within Paris and
exposure to learning a new language.
Target Delivery Date
Early approval has been given to ensure that funding is received ahead
of the April trip.
Expected Outcome
The grant will contribute towards the Council ’s ambitions for residents
2022-2026, in particular to ‘achieve well in education, with opportunities
for learning at all ages’ and ‘enjoy access to green spaces, leisure
activities, culture and arts.’
Recipient of funding
A BACS transfer has been arranged for the recipient in-line with the early
approval consent.
Cabinet Member Report – 03 April 2023 Page 6
Part I – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Harefield
Village
WB6HA02
St Mary’s Church Hall
defibrillator
£1,368 Cllr Palmer £4,682
Supporting Information
1. The funds have been used to purchase a fully automated
defibrillator; this will be located at St Mary’s Church Hall.
2. Harefield Village has some 7,558 residents with c.3,000 over 50
years old. H owever, a ll ages can benefit from having a
defibrillator within the area.
3. St Mary’s Church Hall is located within the centre of the High
Street. The venue is used for a variety of clubs ranging from the
Harefield Amateur Dramatic Society to Jazzercise.
Target Delivery Date
Early approval has been given at the discretion of the Cabinet Member.
Expected Outcome
The grant will contribute towards the Council’s ambitions for residents
2022-2026, in particular to ‘live active and healthy lives’ and ‘be/feel
safe from harm.’
Recipient of funding
A BACS transfer has been arranged in- line with the early approval
request.
Cabinet Member Report – 03 April 2023 Page 7
Part I – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Heathrow
Villages
WB6HV02 Harmondsworth Allotment
Association Coronation
event
£1,200 Cllrs Nelson
& Money
£7,800
Supporting Information
1. Harmondsworth Allotment Association is organising a
community event to celebrate His Majesty’s Coronation at
the centre of the village in The Great Barn . This will take
place on 6 and 7 May 2023
2. The grant will be used to purchase food and refreshments
for c.800 residents and to hir e music bands . Entertainers
from all cultures and backgrounds will be invited to perform
to celebrate inclusion and diversity within the village.
3. Harmondsworth Allotment Association will be working
alongside Hillingdon Mind at the event , following their
continuing partnership, to promote mental wellbeing across
Harmondsworth.
Target Delivery Date
The grant will be paid once the proposal has been approved.
Expected Outcome
The grant will contribute towards the Council ’s ambitions for
residents 2022-2026, in particular to ‘enjoy access to green spaces,
leisure activities, culture and arts.’
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal
has been approved.
Cabinet Member Report – 03 April 2023 Page 8
Part I – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Hillingdon
East
WB6HE02 North Hillingdon Toddler Group
play equipment
£1,000 Cllrs Bridges,
Sullivan, &
Chapman
£9,500
Supporting Information
1. North Hillingdon Toddler Group, located on Long Lane Hillingdon,
has been running for almost 40 years. The group is run by
volunteers and is self-funded.
2. The grant will be used to purchase new toys and play equipment
for the children to use during the sessions.
3. The group is open to families with children from birth to four
years, on all weekday mornings . A nominal £ 3 per family is
charged for the sessions which include refreshments and crafting
materials.
Target Delivery Date
The grant will be paid once the proposal has been approved.
Expected Outcome
The grant will contribute towards the Council ’s ambitions for residents
2022-2026 and in particular to ‘achieve well in education, with
opportunities for learning at all ages’ and ‘live active and healthy lives.’
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal has
been approved.
Cabinet Member Report – 03 April 2023 Page 9
Part I – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Ruislip WB6RU02 Friends of Pinn Meadows tools
and equipment
£628 Cllrs Corthorne,
Riley, &
Smallwood
£11,716
Supporting Information
1. Friends of Pinn Meadow (FoPM) was formed by a group of local
residents over a decade ago. Since then, they have become
increasingly involved in protecting and maintaining the full length
of Pinn Meadows.
2. Regular working parties are organised to clear the area of litter,
help keep the riverbank and drainage channels from becoming
overgrown, plant new trees and sow wildflowers. FoPM have also
taken part in wildlife projects such as bat walks and butterfly
surveys.
3. The funds will be used to purchase gardening to ols, equipment
and wildflower seeds. These will be utilised by the volunteers of
FoPM.
Target Delivery Date
The grant will be paid once the proposal has been approved.
Expected Outcome
The grant will contribute towards the Council ’s ambitions for residents
2022-2026, in particular to ‘live in a sustainable B orough that is carbon
neutral’ and ‘enjoy access to green spaces, leisure activities, culture and
arts.’
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal has
been approved.
Cabinet Member Report – 03 April 2023 Page 10
Part I – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Ruislip
Manor
WB6RM01 New Pond Parade hanging
baskets
£660 Cllrs Mills &
O’Brien
£9,340
Supporting Information
1. New Pond Parade, West End Road, is a popular and well-used
local parade located close to Ruislip Gardens Station. It
provides a variety of shops and business and flats above these
establishments.
2. With spring and summer approaching, the intention is for Ward
Budget funding to be used to install and maintain 10 hanging
baskets to lift the parade which has been adversely affected by
HS2 construction work traffic diversions.
3. The cost for supplying and maintaining the 10 hanging baskets
have been provided by Green Spaces.
4. Local businesses and residents will benefit from the visual
attraction as this proposal will bring the vibran t colours of the
floral displays back to the area following last Spring’s
installation.
Target Delivery Date
The grant will be paid once the proposal has been approved.
Expected Outcome
The grant will contribute towards the Council’s ambitions for residents
2022-2026, in particular to ‘live in a sustainable Borough that is carbon
neutral.’
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal
has been approved.
Cabinet Member Report – 03 April 2023 Page 11
Part I – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Uxbridge WB6UX01 1st Uxbridge Boys Brigade
weekend trip and event, and
new laptops
£1,500 Cllrs Burrows
& Choubedar
£11,000
Supporting Information
1. The 1st Uxbridge Company was formed in September 1951 at
the Methodist Central Hall Uxbridge. In 1972 the Boys Brigade
group moved to Christ Church. The group celebrated its 70-
year anniversary in January 2022.
2. 27 boys are in the company, 19 currently in p rimary and eight
in secondary school. All age groups participate in activities ,
including competitions, adventure weekends, days out and
weekends away.
3. The grant will be used to contribute towards a weekend trip on
a narrowboat for the older boys, a weekend event
for the
younger boys and two new laptops as the current computers
are over eight years old.
Target Delivery Date
Early approval has been given at the discretion of the Cabinet
Member.
Expected Outcome
The grant will contribute towards the Council’s ambitions for residents
2022-2026, in particular to ‘ live active and healthy lives ’ and “enjoy
access to green spaces, leisure activities, culture and arts.’
Recipient of funding
A BACS transfer has been arranged in- line with the early approval
request.
Cabinet Member Report – 03 April 2023 Page 12
Part I – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
West
Drayton
WB6WD04 Bell Farm Christian Centre
projector
£1,176 Cllrs
Sweeting &
Farley
£9,200
Supporting Information
1. Bell Farm Christian Centre is a Christian Charity that works
extensively with residents in the area to alleviate hardship,
loneliness and stress.
2. The Centre provides children’s events and holiday clubs
throughout the year, parent and toddler support groups, an
older persons ’ dining centre, and many more services to
support local residents.
3. The grant will be used to purchase a second-hand projector to
replace the current equipment which is no longer functioning .
The projector will be used for older persons ’, children’s and
families' clubs and cinemas, as well as c hurch, and asylum
seeker projects.
Target Delivery Date
The grant will be paid once the proposal has been approved.
Expected Outcome
The grant will contribute towards the Council’s ambitions for residents
2022-2026, in particular to ‘ enjoy access to green spaces, leisure
activities, culture and arts ’ and ‘achieve well in education , with
opportunities for learning at all ages.’
Recipient of funding
A BACS transfer will be arranged for the recipient once the proposal
has been approved.
Cabinet Member Report – 03 April 2023 Page 13
Part I – Public
Ward Ref No Proposal Cost
Councillor
Approval
Received
Balance
remaining
Wood
End
WB6WE01 Hayes End Community Centre
Children’s party
£235 Cllrs Garelick
& Mathers
£12,265
Supporting Information
1. Hayes End Community Centre was built over 30 years ago and
registered as a Charity in 1993. Located in Hayes End Recreation
Ground, this centre has been serving the local community since its
opening.
2. Several community groups use the centre on a weekly basis and
sometimes more. There are dog training classes up to twice a
week, a young troupe of dancers attend weekly and a Bingo
session open to all every Friday.
3. During the course of a year, the Hayes End Comm unity Centre
organise events for elderly and seasonal parties for children and
families.
4. The Ward Budget Grant was used as a contribution towards
entertainment, refreshments and gifts for the annual c hildren’s
party for some 40 children.
Target Delivery Date
Early approval was given at the discretion of the Cabinet Member in line
with the event timeframe.
Expected Outcome
The grant will contribute towards the Councils ambitions for residents
2022-2026, in particular to ‘live active and healthy lives’ and ‘enjoy access
to green spaces, leisure activities, culture and arts.’
Recipient of funding
A BACS transfer has been arranged in- line with the early approval
request.
Cabinet Member Report – April 2023
Part 1 – Public
APPENDIX B: WARD BUDGET SUMMARY (APRIL 2023 CABINET MEMBER REPORT)
View Decision / Minutes Text
Executive Decision Notice – 13 April 2023 Page 1
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision
NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME
(APRIL 2023)
Reference No. 762
Date of decision Thursday 13 April 2023
Call-in expiry date This decision comes into immediate effect
Relevant Select
Committee
Finance and Corporate Services Select Committee
Relevant Wards Eastcote, Harefield Village, Heathrow Villages, Hillingdon East,
Ruislip, Ruislip Manor, Uxbridge, West Drayton, and Wood End
Decision made
Cabinet Members
making the decision
Councillor Ian Edwards – Leader of the Council
Councillor Douglas Mills – Cabinet Member for Corporate
Services
Approved
1. That the Leader of the Council approve d the
allocation of £660 from the Ward Budget Scheme for
the following proposal:
Ward Grant Recipient Amount
Ruislip Manor New Pond Parade hanging
baskets
£660
2. That the Cabinet Member for Corporate Services
approved the allocation of £7,907 from the Ward
Budget Scheme for the following proposals:
Ward Grant Recipient Amount
Eastcote 5th Eastcote Methodist Guides
Paris 2023 trip and stationery
£800
Harefield
Village
St Mary’s Church defibrillator £1,368
Heathrow
Villages
Harmondsworth Allotment
Association Coronation event
£1,200
Hillingdon East North Hillingdon Toddler Group
play equipment
£1,000
Ruislip Friends of Pinn Meadows tools
and equipment
£628
Executive Decision Notice – 13 April 2023 Page 2
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Uxbridge 1st Uxbridge Boys Brigade
weekend trips and new laptops
£1,500
West Drayton Bell Farm Christian Centre
projector
£1,176
Wood End Hayes End Community Centre
Children’s Christmas party
£235
SUB TOTAL £7,907
TOTAL £8,567
Reason for decision The Ward Budget Scheme enables Councillors, with their local
knowledge and insight, to submit proposals for expenditure,
supporting local priorities using their specific ward allocation.
Each of the proposals submitted complies with the protocol on
the use of Ward Budgets.
Alternative options
considered and
rejected
None.
Classification Part I – Public
Link to associated
report
Here
Relevant Officer
contact & Directorate
Natasha Norton – Place Directorate
Any interest declared
by the Cabinet
Member(s) /
dispensation granted
N/A
Implementation of decision & scrutiny call-in
[Internal Use only]
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice
only from the expiry of the scrutiny call-in period which is:
THIS DECISION COMES INTO IMMEDIATE EFFECT
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
Councillor scrutiny
call-in of this
decision
Councillors on the relevant Select Committee shown in this notice
may request to call -in this decision. The request must be before
the expiry of the scrutiny call-in period above.
Councillors should use the Scrutiny Call -in App (link below) on
their devices to initiate any call-in request. Further advice can be
sought from Democratic Services if required:
Scrutiny Call-In - Power Apps (secure)
Executive Decision Notice – 13 April 2023 Page 3
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and
Access to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
If you would like more information on this decision, please contact
Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
Circulation of this decision notice is to a variety of people including
Members of the Council, Corporate Directors, Officers, Group
Secretariats and the Public. Copies are also placed on the
Council’s website.
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