Hillingdon Council Cabinet Member and Officer Decisions
NEW ALLOCATION AND RELEASE OF S106 CONTRIBUTIONS 2023/24: Provision of a new health centre on the former Cottage Hospital site, Pinner Road, Northwood (CR 4)
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Democratic Services Location: Phase II Ext: 0692 DDI: 01895 250692 CMD No: 862 To: COUNCILLOR MARTIN GODDARD CABINET MEMBER FOR FINANCE COUNCILLOR JANE PALMER CABINET MEMBER FOR HEALTH AND SOCIAL CARE c.c. All Members of the Health and Social Care Select Committee c.c. Nicola Wyatt – Central Services Directorate c.c. Julia Johnson – Central Services Directorate c.c. Perry Scott – Corporate Director of Place c.c. Ward Councillors for Northwood D Date: 31 July 2023 Non-Key Decision request Form D NEW ALLOCATION AND RELEASE OF S106 CONTRIBUTIONS 2023/24: Provision of a New Health Centre on the Former Cottage Hospital Site, Pinner Road, Northwood (CR 4) Dear Cabinet Members, Attached is a report requesting that a decision be made by you as an individual Cabinet Member. Democratic confirm that this is not a key decision, as such, the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 notice period does not apply. Services You should take a decision on or after Tuesday 08 August 2023 in order to meet Constitutional requirements about publication of decisions that are to be made. You may wish to discuss the report with the Corporate Director before it is made. Please indicate your decision on the duplicate memo supplied and return it to me when you have made your decision. I will then arrange for the formal notice of decision to be published. Ryan Dell Democratic Services Officer Title of Report: NEW ALLOCATION AND RELEASE OF S106 CONTRIBUTIONS 2023/24: Provision of a new health centre on the former Cottage Hospital site, Pinner Road, Northwood (CR 4) Decision made: Reasons for your decision: (e.g. as stated in report) Alternatives considered and rejected: (e.g. as stated in report) Signed ……………………………………………………… Date……………………. Cabinet Member for Finance / Cabinet Member for Health and Social Care Cabinet Member Report – 31 July 2023 Page 1 Part I – Public NEW ALLOCATION AND RELEASE OF S106 CONTRIBUTIONS 2023/24: Provision of a New Health Centre on the F ormer Cottage Hospital Site, Pinner Road, Northwood (CR 4) Cabinet Members Councillor Martin Goddard Councillor Jane Palmer Cabinet Portfolios Cabinet Member for Finance Cabinet Member for Health and Social Care Officer Contacts Nicola Wyatt – Central Services Directorate Julia Johnson – Central Services Directorate Papers with report Appendix A – S106 Allocation and Release Request HEADLINES Summary To seek approval to allocate funds from the S106 contribution s currently held at H/47/329E and H/64/387E towards the provision of a new health centre on the former Cottage Hospital site, Northwood, and transfer the funds to NHS Property Services towards the delivery of the scheme. Putting our Residents First The report supports the Council objectives of Strong Financial Management. Financial Cost This report seeks to allocate, release, and transfer £29,584 from a S106 contribution held by the Council. Relevant Select Committee Health and Social Care Select Committee. Relevant Ward Northwood. RECOMMENDATIONS That the: 1) Cabinet Member for Finance agrees to the request from N HS Property Services to allocate a total of £ 29,584 from the S106 contributions held at H/ 47/329E and H/64/387E towards the provision of a new h ealth centre on the former Cottage Hospital Site, Pinner Road, Northwood and; 2) C abinet Member for Finance and Cabinet Member for Health and Social Care approve the capital release (Appendix A) and transfer of the S 106 funds held at H/47/329E and H/64/387E to NHS Property Services, to be spent within the terms of the Service Level Agreement (SLA) dated 26 June 2015. Cabinet Member Report – 31 July 2023 Page 2 Part I – Public Reasons for recommendations In accordance with the Council Constitution, the allocation of Section 106 (S106) and Section 278 (S278) funds is required to be formally approved by the Cabinet Member for Finance on a cas e- by-case basis – and any capital release in conjunction with the relevant Cabinet portfolio holder. This report requests the approval for the S106 funds held at the case reference detailed in this report to be committed as outlined in this report. Alternative options considered/ risk management The Cabinet Members may agree to fund the scheme and/ or suggest alternative projects to which funds could be allocated within the terms of the relevant legal agreements. If the S106 funds are not allocated to an appropriate scheme, the unspent funds may need to be refunded. Select Committee comments None at this stage. SUPPORTING INFORMATION Purpose of Planning Obligations 1. Planning obligations, or S106 agreements, are an established mechanism for mitigating planning effects arising from development proposals. The agreements are usually negotiated within the context of planning applications, between Local Planning Authorities and persons with an interest in the piece of land (owners, leaseholders or developers). They are intended to make development acceptable, which would otherwise be unacceptable in planning terms. 2. Any S106 monies generated from planning agreements must be spent on their intended purpose and that the associated development contributes to the sustainability of the area by addressing the impacts of the development proposals. As a result, expenditure of S106 funds must relate to a specific development and must be in accordance with the corresponding legal agreement. If a contribution is not used for the intended purpose or not spent within the period allocated in the S106 agreement, the monies may need to be returned. Proposed Allocation of S106 Health Contributions 3. The Northwest London Integrated Care Board (NW London ICB) as commissioners of primary and community care services are responsible for ensuring service delivery to patients in the Northwood area of Hillingdon Borough. A key priority in the NW London Estates Strategy is to identify an affordable fit for purpose l ong-term solution to meet the needs of patients in the Northwood Hills area of the B orough. NW London ICB currently commissions a range of clinical services provided at Northwood Health Centre; however, this site is coming to the end of its useful life and is no longer fit for purpose in the longer term. Consequently, NW London ICB has been exploring options for alternative premises and identified Northwood Cottage Hospital site as an option to provide a solution that would enhance the health and services available to meet the needs of a growing local population. 4. The project is being led by NHS Property Services (NHSPS) in collaboration with NW London ICB and aims to bring Northwood Cottage Hospital, a locally listed heritage asset back into use, transforming the currently derelict building into a new health centre. The existing tenants Cabinet Member Report – 31 July 2023 Page 3 Part I – Public within the adjoining Northwood Health Centre will relocate directly into the new facility without service disruption or temporary relocation. The project includes a partial d emolition, refurbishment, extension and fit out of the existing Cottage Hospital and will result in an uplift of 512sqm floorspace compared to the existing Northwood Health Centre. The scheme was granted planning permission (23658/APP/2021/1296) on 19 January 2022 as part of the redevelopment of Northwood Cottage Hospital site, subject to a legal agreement which is currently in the process of being concluded. 5. The provision of a new health centre on this site is in line with the NHS’s Strategy to bring health services closer to home through the integration of care organisations and the establishment of Primary Care Networks within the heart of the Community. The proposed new health centre will include accommodation for primary and specialist care, as well as physical and mental health services and health with social care which will enable the centre to provide integrated services within the community. 6. To ensure that available S106 funding can be fully utilised towards the scheme, NHS Property Services are requesting that the contributions outlined in Table 1 are allocated and released towards the preliminary costs associated with implementing the scheme. These contributions now have a short timescale for spend and this will ensure that they are utilised within the ir prescribed time limit s. Further S106 funds will subsequently be requested as the scheme progresses towards the internal fit out of the building. Table 1 - Details of health S106 contributions to be allocated. 7. The sum of £12,162 from a S106 health contribution has already been allocated and transferred to NHS Property Services towards the preliminary costs associated with this scheme (Cabinet Member Decision 25 /05/2022). If the above allocations are approved this will take the total S106 allocation to £41,746. Scheme to provide a new health centre on the former Cottage Hospital site, Pinner Road, Northwood 8. The proposed scheme provides for the refurbishment and extension of the existing Cottage hospital to provide a state- of-the-art Healthcare Centre. The new facility will accommodate both the existing Northwood Health Centre and provide accommodation for two GP surgeries Cabinet Member Report – 31 July 2023 Page 4 Part I – Public and Community Services Rooms. The new Community Services Rooms will deliver services for the community including a new baby clinic and mental health clinics. The proposal will therefore provide a modern fit for purpose Health Centre, which wi ll contain facilities and provide services to meet the needs and demands of patients. 9. The project forms part of the Healthcare Estate Strategy for Hillingdon which identifies th e need for a new health centre in the Northwood and Pinner area. The redevelopment of the cottage hospital and the relocation of the Northwood Health Centre into the new facility has been identified as one of three health hubs which will assist in de livering Hillingdon’s Estate Strategy, which includes supporting the refurbishment of Mount Vernon Hospital and a new Hillingdon Hospital. Financial Implications (S106 Budget 2023 /24 £30k; Previously Released Nil; Capital Release Requested £ 30k) – Appendix A The report seeking the allocation, release and transfer totalling £30k from two S106 contributions detailed in the table below: S106 Funding Contribution Description Amount Time Limit to Spend H/47/329E Land at Pronto Industrial Estate, 585 -591 Uxbridge Road, Hayes 14,066 Jul 2024 H/64/387E Norwich Union House, 1-3 Bakers Road, Uxbridge 15,518 Sep 2023 Total £29,584 The report is seeking the allocation, capital release and transfer of £30k to NHS Property Services towards the provision of a new health centre on the former Cottage Hospital site, Pinner Road, Northwood. Allocating both S106 contributions meet the conditions stipulated in the S106 agreements. The S106 held at H/64/387E is at a high risk of being returned to the developer with accrued interest if it is not used b y the Council towards an eligible scheme by September 2023, as there is no other viable scheme to apply the funding against. The transfer of the funds to NHS Property Services by September 2023 will fulfil this requirement. RESIDENT BENEFIT & CONSULTATION The benefit or impact upon residents, service users and communities The recommendations will enable external funds to be spent to maximum effect to provide viable improvements for the benefit of local communities. Consultation carried out or required Consultation not required. Cabinet Member Report – 31 July 2023 Page 5 Part I – Public CORPORATE CONSIDERATIONS Corporate Finance Corporate Finance concurs with the financial implications above, noting the contribution to NHS Property Services towards the provision of a new health centre on the former Cottage Hospital site, Pinner Road, Northwood as detailed in the above in the main report, will be funded from developer contributions in accordance with the planning obligation agreements. Legal Legal Services have considered the content of the section 106 agreements referred to in the report and conclude that the recommendations presented are consistent with the terms of the respective agreements. In procuring any of the services required for the scheme, officers must ensure they observe The Public Contracts Regulations 2015 and the Council’s Contract and Procurement Standing Orders and consult the legal department where necessary. Infrastructure/ Asset Management There are no Estates or Asset Management implications arising from the recommendations in this report and the proposals do not impede on any plans, strategies or proposals relating to Estates. Comments from other relevant service areas The scheme has been developed in consultation with relevant service groups as appropriate. BACKGROUND PAPERS Planning Obligations Supplementary Planning Document 2014 Cabinet Member Report – 31 July 2023 Page 6 Part I – Public APPENDIX A – S106 Allocation and Release Request S106 Allocation & Release Report 2023 /24 – Proposed New Health Centre, Pinner Road, Northwood (CR 4) Location Project/ Expenditure Title Information Funds Release Sought £000’s Approv e Hold More Information Required Pinner Road, Northwood NHS Property Services – New Health centre Provision of a new Health Centre on the former Cottage Hospital site, Pinner Road, Northwood. 30 Total seeking release 30 Previously released 0 Budget 30 Remaining budget 0
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Executive Decision Notice – 23 August 2023 Page 1
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision
NEW ALLOCATION AND RELEASE OF S106
CONTRIBUTIONS 2023/24: Provision of a New Health Centre
on the Former Cottage Hospital Site, Pinner Road, Northwood
(CR 4)
Reference No. 862
Date of decision Wednesday 23 August 2023
Call-in expiry date Thursday 31 August 2023
Relevant Select
Committee
Health and Social Care Select Committee
Relevant Wards Northwood
Decision made
Cabinet Members
making the decision
Councillor Martin Goddard – Cabinet Member for Finance
Councillor Jane Palmer – Cabinet Member for Health and Social
Care
Decision Approved
That the:
1) Cabinet Member for Finance agreed to the request
from NHS Property Services to allocate a total of
£29,584 from the S106 contributions held at
H/47/329E and H/64/387E towards the provision of a
new health centre on the former Cottage Hospital
Site, Pinner Road, Northwood; and
2) Cabinet Member for Finance and Cabinet Member for
Health and Social Care approved the capital release
(Appendix A) and transfer of the S106 funds held at
H/47/329E and H/64/387E to NHS Property Services,
to be spent within the terms of the Service Level
Agreement (SLA) dated 26 June 2015.
Reason for decision In accordance with the Council Constitution, the allocation of
Section 106 (S106) and Section 278 (S278) funds is required to
be formally approved by the Cabinet Member for Finance on a
case-by-case basis – and any capital release in conjunction with
the relevant Cabinet portfolio holder. This report requests the
approval for the S106 funds held at the case reference detailed
in this report to be committed as outlined in this report.
Executive Decision Notice – 23 August 2023 Page 2
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Alternative options
considered and
rejected
The Cabinet Members may agree to fund the scheme and/ or
suggest alternative projects to which funds could be allocated
within the terms of the relevant legal agreements. If the S106
funds are not allocated to an appropriate scheme, the unspent
funds may need to be refunded.
Classification Part I – Public
Link to associated
report
Report
Relevant Officer
contacts &
Directorate
Nicola Wyatt – Central Services Directorate
Julia Johnson – Central Services Directorate
Any interest declared
by the Cabinet
Member(s) /
dispensation granted
N/A
Implementation of decision & scrutiny call-in
[Internal Use only]
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice
only from the expiry of the scrutiny call-in period which is:
5pm on Thursday 31 August 2023
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
Councillor scrutiny
call-in of this
decision
Councillors on the relevant Select Committee shown in this notice
may request to call -in this decision. The request must be before
the expiry of the scrutiny call-in period above.
Councillors should use the Scrutiny Call -in App (link below) on
their devices to initiate any call-in request. Further advice can be
sought from Democratic Services if required:
Scrutiny Call-In - Power Apps (secure)
Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and
Access to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
If you would like more information on this decision, please contact
Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
Circulation of this decision notice is to a variety of people including
Members of the Council, Corporate Directors, Officers, Group
Secretariats and the Public. Copies are also placed on the
Council’s website.
Democratic Services
Executive Decision Notice – 23 August 2023 Page 3
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
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