Hillingdon Council Cabinet Member and Officer Decisions
Chrysalis Programme 2024/25 - Capital Release Report (Release No 1)
Report Document
Can't see the PDF? Download Report
Decision / Minutes Document
Can't see the PDF? Download Minutes
Text extracted from PDFs
View Report Text
Democratic Services
Location: Phase II
Ext: 0185
DDI: 01895 250185
CMD No: 1145
To: COUNCILLOR EDDIE LAVERY
CABINET MEMBER FOR RESIDENTS’ SERVICES
COUNCILLOR MARTIN GODDARD
CABINET MEMBER FOR FINANCE
c.c. All Members of the Residents’ Services Select
Committee
c.c. Neil O’Connor - Place Directorate
c.c. Karrie Whelan – Corporate Director of Place
Date: 13 June 2024
Non-Key Decision request Form D
Capital Release Report (June 2024)
DEPARTMENT: RESIDENTS’ SERVICES
SERVICE AREA / PROGRAMME: CHRYSALIS PROGRAMME 2024/25
RELEASE NO: 1
Dear Cabinet Members,
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision, as such, the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Friday 21 June 2024 in order to meet Constitutional
requirements about publication of decisions that are to be made. You may wish to discuss
the report with the Corporate Director before it is made. Please indicate your decision on the
duplicate memo supplied and return it to me when you have made your decision. I will then
arrange for the formal notice of decision to be published.
Liz Penny
Democratic Services
Title of Report: Chrysalis Programme 2024/25 - Release No:1
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ……………………………………………………… Date……………………..
Cabinet Member for Residents’ Services / Cabinet Member for Finance
Capital Release Report – 13 June 2024 Page 1
Part I – Public
Capital Release Report (June 2024)
DEPARTMENT: RESIDENTS’ SERVICES
SERVICE AREA / PROGRAMME: CHRYSALIS PROGRAMME 2024/25
RELEASE NO: 1
Cabinet Members Councillor Eddie Lavery
Councillor Martin Goddard
Cabinet Portfolios Cabinet Member for Residents’ Services
Cabinet Member for Finance
Officer Contact Neil O’Connor - Place Directorate
Papers with report Appendix A with capital release requests for approval
HEADLINES
Summary
To seek Cabinet Member approval for the allocation and release of
capital funds for seven projects outlined within this report through
the Chrysalis Programme 2024/25.
Putting our
Residents First
Delivering on the
Council Strategy
2022-2026
This report supports our ambition for residents / the Council of:
Enjoy access to green spaces, leisure activities, culture and arts
This report supports our commitments to residents of:
A Green and Sustainable Borough
Financial Cost This report seeks the allocation and release of £281k from the
Chrysalis Programme 202 4/25 budget. The works will commence
upon release of the funds and are due for completion by the end of
March 2025.
Relevant Select
Committee
Residents’ Services Select Committee
Relevant Ward(s) Borough Wide, Charville, Eastcote, South Ruislip Uxbridge, Wood
End
RECOMMENDATIONS
That the Cabinet Member for Residents’ Services and the Cabinet Member for Finance:
Capital Release Report – 13 June 2024 Page 2
Part I – Public
1. A pprove the 7 new projects detailed within the body of this report as part of the asset
enhancement programme for 2024/25 and also the total allocation of £281k Chrysalis
funding for this;
2. A gree to the capital release request of £281k from the 2024/25 Chrysalis Programme
budget to fund the 7 projects detailed within the body of the report (Appendix A).
Reasons for recommendations
Hillingdon Council is striving to be the greenest London Borough, to protect and enhance the
environment, and to provide a brighter prospect for future generations. Chrysalis, the Council’s
asset enhancement initiative, funds projects ranging in scale from £5,000 to £100,000 for local
initiatives that matter to residents.
Residents are encouraged to make suggestions for Chrysalis funding as the most effective way
for local people to identify environmental and community safety projects and demonstrating how
all residents can play an active part in decisions, making them proud to live in Hillingdon.
In January 2024, the Cabinet Member for Resident s’ Services reviewed all applications for
Chrysalis funding received from residents, community groups and Ward Councillors and
informally agreed 10 new projects to greatly improve community assets and resources across the
Borough.
Alternative options considered
The Cabinet Members could decide not to accept the recommendations and therefore either some
or none of the seven new projects would be able to proc eed. Improvements which have been
requested by residents and Ward Councillors cannot then be realised.
If the release of capital funds is not approved, the Chrysalis 202 4/25 programme cannot be
effectively and efficiently progressed as planned and the Chrysalis contribution towards delivery
of the Council Strategy 2022 - 2026 may not be achieved.
Select Committee comments
None at this stage.
SUPPORTING INFORMATION
Field End Recreation Ground path works
Situated in Eastcote, Field End Recreation Ground is a large recreational playing field with a skate
park. One of the site’s entrances is not connected to the central path, making access difficult and
spreading mud onto the public highway. The proposal is to install a path, connecting this area to
the central path, to improve access and create a cleaner, safer environment.
The cost plan has been calculated through contractor’s schedule of rates.
Capital Release Report – 13 June 2024 Page 3
Part I – Public
Table 1: Field End Recreation Ground path works:
Item Cost (£)
Path works 22,300
Chrysalis Team Fees 10% 2,230
Contingency 2,230
Highways Engineer Fees at 10% 2,230
Total 28,990
Queens Walk, South Ruislip and Eastcote path works
Part of the ‘ Willow Tree Wander Walk ’, the section of open space between Queens Walk and
Field End Road is well used by walkers and school children. The route is adjacent to Field End
School, a scout hut, allotments, public transport routes and venues.
The condition of the route has deteriorated to the extent where it is barely usable, especially in
the wetter months. The proposal is to construct a path from one end to the other, and to alter the
entrance to the site to improve accessibility. Further to this, a planting project will be carried out
to enhance the area, improve biodiversity, protect the river and riverbank, and improve the health
of the flora.
The cost plan has been calculated through competitive quotes and the contractor ’s schedule of
rates.
Table 2: Queens Walk pathway construction:
Item Cost (£)
Path works 70,000
Contingency 7,000
Highways Engineer Fees 10% 7,000
Vegetation improvements 5,000
Entrance improvements 635
Chrysalis Team Fees 3,750
Total 93,385
Michael Frost Park path works
The existing footpath from Weymouth Road leading to ‘ Michael Frost Park ’ and the ‘ Hillingdon
Trail’ is presently in a substandard condition. In the wetter seasons, the footpath can be especially
slippery and potentially dangerous due to the exposed muddy surface and slight gradient leading
down to the brook. During periods of heavy rainfall and flooding, the Yeading Brook overspills
across the bridge and onto the footpath itself, making the area extremely slippery. On either side
of the path, the overgrown vegetation is encroaching and making the path much more dangerous,
with stinging nettles, brambles, fallen trees and dense patches of scrub. The proposal is to
construct a path and refurbish the bridge, ensuring the route provides year-round accessibility.
The cost plan has been calculated through competitive quotes and the contractors schedule of
rates.
Capital Release Report – 13 June 2024 Page 4
Part I – Public
Table 3: Michael Frost Park pathway construction:
Item Cost (£)
Path works 33,400
Contingency 3,340
Highways Engineer Fees 10% 3,340
Vegetation improvements 5,000
Bridge works 1,640
Chrysalis Team Fees 10% 2,000
Total 48,720
Outside ‘Our Ladies of Lourdes and St Michael Catholic Church’
Built in 1931 and consecrated five years later, ‘ Our Lady of Lourdes and St Michael Catholic
Church’ sits on the outer perimeter of Uxbridge High Street on the Oxford Road. Its Sunday mass
has an attendance of around 800 people, with many attending other events held there. A
proportion of those attending visit by bicycle; however, there is nowhere to secure these , other
than onto the existing street furniture. Some attendees who travel by car have informed the church
that they choose to do so due to the lack of a facility for bicycles to be secured nearby . A further
problem is that the church operates when the local car parks are closed. The proposal is to install
bicycle stands on the public highway, near to the church, to provide somewhere that not only
visitors of the church can use but also visitors to Uxbridge.
Table 4: Outside Our Ladies of Lourdes and St Michael Catholic Church cycle stands:
Item Cost (£)
Resurfacing and installation of cycle stands 3,500
Contingency 350
Highways Engineer Fees 10% 350
Chrysalis Team Fees 10% 350
4,550
Barra Hall Band Stand refurbishment
‘Barra Hall Park’ is a Green Flag awarded site and one of the largest recreational parks in Hayes.
Steeped in history, it has many facilities including a bandstand that is almost one hundred years
old. Still used today for Council and community events, this bandstand is one of two bandstands
that exist within the Borough. To ensure its longevity, the proposal is to refurbish the bandstand.
The cost plan has been calculated through contractor’s schedule of rates.
Table 5: Barra Hall Band Stand refurbishment
Item Cost (£)
Band stand refurbishment 33,000
Chrysalis Team Fees 5% 1,650
Green Spaces Team Fees 5% 1,650
Total 36,300
Capital Release Report – 13 June 2024 Page 5
Part I – Public
Bessingby Park, Pinner United grounds improvements
Bessingby Park is a Green Flag awarded park and home to Pinner United since 1994. With over
180 members, Pinner United are looking to expand. To assist with this expansion, a number of
improvements have been identified. The proposal is to refurbish the exterior of the clubhouse to
increase its longevity, to improve access so that portable goals can be made easier to transport
and to install a container to increase storage.
The cost plan has been calculated through contractor’s schedule of rates.
Table 6: Bessingby Park, Pinner United grounds improvements
Item Cost (£)
Project works 28,000
Contingency 2,800
Chrysalis Team Fees 10% 2,800
Total 33,880
The Alleygating Scheme
The alleygating scheme assists local residents in securing privately owned alleyways against
intrusion by others by installing lockable gates which can dramatically improve the quality of life
for residents and businesses. Not only can the gates reduce the likelihood of burglars gaining
access to the rear of properties, but they can also protect the alley from fly-tipping and other anti-
social behaviour. In the last 12 months, four alleygating schemes have been implemented
benefitting 29 households.
The cost plan has been calculated through contractor’s schedule of rates.
Table 1: Community Safety scheme:
Item Cost (£)
Up to 90% of the funding to secure privately owned alleyways for
applications received from residents.
35,000
Total 35,000
Financial Implications
Chrysalis Budget £1,500k, Previously Released Nil, Capital Release Requested £286 k –
Appendix A
The 202 4/25 capital programme, approved by Cabinet and Council in February 2024 , has a
budget of £1,500k for the Chrysalis Programme, funded from Council resources.
The report requests that £281k is allocated and released from the 2024/25 Chrysalis Programme
budget for the 7 projects detailed in the body of the report.
Capital Release Report – 13 June 2024 Page 6
Part I – Public
The cost plans for the projects have been calculated from the Council term contractor schedule
of rates within the highways and fencing / gating term contracts as well as from quotes received.
The cost plans include internal fees and contingencies.
The remaining £1,219k of the Chrysalis Programme 2024 /25 budget is subject to the allocation
and capital release process.
RESIDENT BENEFIT & CONSULTATION
The benefit or impact upon residents, service users and communities
Hillingdon Council is committed to making the Borough a cleaner, greener and safer place.
Chrysalis, the Council’s asset enhancement initiative, funds projects ranging in scale from £5,000
to £100,000 for local initiatives that matter to residents. Residents are encouraged to make
suggestions for Chrysalis funding, and this is an effective way for local people to identify
environmental and community safety projects that are on Council land.
The projects detailed within this report will ensure continued access to sporting facilities as well
as social opportunities for residents to enjoy and gain mental and physical health benefits.
Consultation carried out or required
All proposals have been submitted by residents themselves.
CORPORATE CONSIDERATIONS
Corporate Finance
Corporate finance concurs with the financial implications above, noting that the proposed
schemes will be funded from the 2024/25 Chrysalis Programme budget, partly financed by
neighbourhood CIL.
Legal
Legal Services confirm that the Council is responsible for this function pursuant to various
statutory provisions:
S ection 164 of the Public Health Act 1875, and sections 10 and 12 of the Open Spaces
Act 1906 in respect of path construction and site improvements at Field End Recreation
Ground, Queens Walk, Michael Frost Park, and bandstand refurbishment at Barra Hall
Section 40 of the Natural Environment and Rural Communities Act 2006 in respect of the
planting project at Queens Walk
Section 63 of the Road Traffic Regulation Act 1984 in respect of the installation of bicycle
stands outside Our Lady of Lourdes and St Michael Catholic Church
Capital Release Report – 13 June 2024 Page 7
Part I – Public
Section 19 of the Local Government (Miscellaneous Provisions) Act 1976 in respect of
Bessingby Park, Pinner United grounds improvements
S ection 17 of the Crime and Disorder Act 1998 in respect of the alley gating scheme
It is also noted that the proposed contract awards comply with the Council’s Procurement
Standing Orders.
Legal Services therefore confirm that there are no legal impediments to agreeing the
recommendations set out in the report.
Capital Release Protocol
The release of all capital funds, and certain revenue funds, held by the Council is to be made by
a formal democratic decision. No expenditure can be placed or committed by officers until this
formal approval is given by Democratic Services. Release of funds must be for identified projects
only and strictly not for the general release of funds for projects to be identified at a later date. No
block releases of capital or funding will be allowed, except if authorised by the Leader of the
Council in advance to Corporate Finance. The release of funds will only be made if previous
Council, Cabinet or Cabinet Member agreement has been given to the project and only if there is
an approved budget.
BACKGROUND PAPERS
NIL.
Capital Release Report – 13 June 2024 Page 8
Part I – Public
APPENDIX A – CAPITAL RELEASE REQUEST
Chrysalis Programme 2024/25 - Release No 1
Location
Project /
Expenditure
Title
Information
Funds
Release
Sought
£000s
Approve Hold
More
Information
Required
South
Ruislip
Ward
Path construction
at Field End
Recreation
Ground
To enable clean
access from the
Southeast
entrance onto the
site for site users
29
South
Ruislip
Ward
Path construction
and site
improvements at
Queens Walk
To construct a
path, improve
access, drainage
and vegetation for
site users
93
Charville
Ward
Path construction
and site
improvements at
Michael Frost
Park
To construct a
path, improve
access, drainage
and vegetation for
site users
49
Uxbridge
Installation of
bicycle stands
Outside Our Lady
of Lourdes and St
Michael Catholic
Church
To install public
bicycle stands to
cater for visitors to
Uxbridge, as well
as the church
5
Wood End
Barra Hall
bandstand
refurbishment
To refurbish the
bandstand to
ensure its
continued
longevity
36
Eastcote
Bessingby Park,
Pinner United
grounds
improvements
To improve the
grounds of Pinner
United at
Bessingby Park
34
Borough
wide
Alley Gating
Scheme
To assist residents
with the installation
of alley gating, to
reduce ASB and
increase security
35
Total seeking release 281
Previously released 0
Budget 1,500
Remaining budget 1,219
View Decision / Minutes Text
Executive Decision Notice – 24 June 2024
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision Capital Release Report (June 2024)
DEPARTMENT: RESIDENTS’ SERVICES
SERVICE AREA / PROGRAMME: CHRYSALIS
PROGRAMME 2024/25
RELEASE NO: 1
Reference No. 1145
Date of decision Monday 24 June 2024
Call-in expiry date Monday 1 July 2024
Relevant Select
Committee
Residents’ Services Select Committee.
Relevant Wards Borough Wide, Charville, Eastcote, South Ruislip Uxbridge,
Wood End
Decision made
Cabinet Members
making the decision
Councillor Martin Goddard - Cabinet Member for Finance
Councillor Eddie Lavery - Cabinet Member for Res idents’
Services
Decision Approved
That the Cabinet Member for Residents’ Services and the
Cabinet Member for Finance:
1. A pproved the 7 new projects detailed within the body
of th e report as part of the asset enhancement
programme for 2024/25 and the total allocation of
£281k Chrysalis funding for this; and
2. A greed to the capital release request of £281k from the
2024/25 Chrysalis Programme budget to fund the 7
projects detailed within the body of the report
(Appendix A).
Reason for decision Hillingdon Council is striving to be the greenest London
Borough, to protect and enhance the environment, and to
provide a brighter prospect for future generations. Chrysalis, the
Council’s asset enhancement initiative, funds projects ranging
in scale from £5,000 to £100,000 for local initiatives that mat ter
to residents.
Executive Decision Notice – 24 June 2024
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Residents are encouraged to make suggestions for Chrysalis
funding as the most effective way for local people to identify
environmental and community safety projects and
demonstrating how all residents can play an active part in
decisions, making them proud to live in Hillingdon.
In January 2024, the Cabinet Member for Resident s’ Services
reviewed all applications for Chrysalis funding received from
residents, community groups and Ward Councillors and
informally agreed 10 new projects to greatly improve community
assets and resources across the Borough.
Alternative options
considered and
rejected
The Cabinet Members could have decided not to accept the
recommendations and therefore either some or none of the
seven new projects would be able to proc eed. Improvements
which have been requested by residents and Ward Councillors
cannot then be realised.
If the release of capital funds is not approved, the Chrysalis
2024/25 programme cannot be effectively and efficiently
progressed as planned and the Chrysalis contribution towards
delivery of the Council Strategy 2022 -
2026 may not be
achieved
Classification Part I – Public
Link to associated
report
Here
Relevant Officer
contact & Directorate
Neil O’Connor - Place Directorate
Any interest declared
by the Cabinet
Member(s) /
dispensation granted
N/A
Implementation of decision & scrutiny call-in
[Internal Use only]
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice only
from the expiry of the scrutiny call-in period which is:
5pm on Monday 1 July 2024
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
Councillor scrutiny
call-in of this
decision
Councillors on the relevant Select Committee shown in this notice
may request to call-in this decision. The request must be before the
expiry of the scrutiny call-in period above.
Executive Decision Notice – 24 June 2024
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Councillors should use the Scrutiny Call-in App (link below) on their
devices to initiate any call-in request. Further advice can be sought
from Democratic Services if required:
Scrutiny Call-In - Power Apps (secure)
Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and Access
to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
If you would like more information on this decision, please contact
Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
Circulation of this decision notice is to a variety of people including
Members of the Council, Corporate Directors, Officers, Group
Secretariats and the Public. Copies are also placed on the
Council’s website.
Democratic Services
London Borough of Hillingdon
Civic Centre
High Street
Uxbridge
UB8 1UW