Hillingdon Council Cabinet Member and Officer Decisions
HRA Works to Stock 2021/22 Programme – Ascott Court Sheltered Housing Scheme – 2 Water Tank Replacement and Associated Works - Release No 14
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Democratic Services
Location: Phase II
Ext: 0833
DDI: 01895 25 0833
My Ref: RD
CMD No: 146
To: COUNCILLOR MARTIN GODDARD
CABINET MEMBER FOR FINANCE
COUNCILLOR JONATHAN BIANCO
CABINET MEMBER FOR PROPERTY AND
INFRASTRUCTURE
c.c. All Members of Executive Scrutiny Committee
c.c. Perry Scott, Director of Infrastructure, Transport
and Building Services
c.c. Chairman of the Social Care, Housing and Public
Health Policy Overview Committee
c.c. Gary Penticost, Residents Services
c.c. Ward Councillors for Eastcote
c.c. Conservative and Labour Group Offices
(inspection copy)
Date:
13 May 2021
Non-Key Decision request Form D
CAPITAL RELEASE REPORT (May 2021)
DEPARTMENT: Resident Services
SERVICE AREA / PROGRAMME: Housing Revenue Account Works to Stock 2021/22
Programme – Ascott Court Sheltered Housing Scheme – 2 No Water Tank Replacement
and Associated Works
RELEASE NO: 14
Dear Cabinet Member
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision, as such the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Friday 21 May 2021 in order to meet Constitutional
requirements about publication of decisions that are to be made. You may wish to discuss
the report with the Corporate Director before it is made. Please indicate your decision on the
duplicate memo supplied, and return it to me when you have made your decision. I will then
arrange for the formal notice of decision to be published.
Ryan Dell
Democratic Services Apprentice
Title of Report: Housing Revenue Account Works to Stock 2021/22 Programme – Ascott
Court Sheltered Housing Scheme – 2 No Water Tank Replacement and Associated Works.
Release No. 14
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ………………………………………………………Date……………………..
Cabinet Member for Finance / Cabinet Member for Property and Infrastructure
Capital Release Report – 13 May 2021 Page 1
Part I - Public
CAPITAL RELEASE REPORT (May 2021)
DEPARTMENT: Residents Services
SERVICE AREA/ PROGRAMME: Housing Revenue Account Works to Stock 2021/22
Programme – Ascott Court Sheltered Housing Scheme – 2 No Water Tank Replacement
and Associated Works
RELEASE NO: 14
Cabinet Member(s) Councillor Martin Goddard
Councillor Jonathan Bianco
Cabinet Portfolio(s) Cabinet Member for Finance
Cabinet Member for Property and Infrastructure
Officer Contact(s) Gary Penticost, Residents Services
Papers with report Appendix A with capital release requests for approval
HEADLINES
Summary
This report seeks the approval of capital release for the upgrade of
two communal water tanks at a C ouncil-owned sheltered housing
block.
Putting our
Residents First
This report supports the Council objective of strong financial
management.
Financial Cost This report seeks the release of £12k from the Warm Safe Dry work-
stream within the Housing Revenue Account Works to Stock
Programme 2021/22 capital budget for the replacement of 2 No
communal cold water storage tanks and associated works at Ascott
Court Sheltered Housing Scheme to comply with water quality
regulations and ACOP L8 regulations.
Relevant Policy
Overview Committee
Social Care, Housing and Public Health
Relevant Ward(s) Eastcote
RECOMMENDATIONS
That the Cabinet Member for Finance and the Cabinet Member for Property and
Infrastructure agree to the following capital release request of £ 12k from the Warm Safe
Dry work -stream within the Housing Revenue Account Works to Stock Programme
2021/2022 capital budget for the funding of the replacement of 2 No. communal cold water
storage tanks and associated works at Ascott Court Sheltered Housing Scheme to comply
with water quality regulations and ACOP L8 regulations.
Capital Release Report – 13 May 2021 Page 2
Part I - Public
Reasons for recommendation
Ascott Court is a Council-owned sheltered housing block consisting of 32 tenanted properties for
people over 65 years old.
The existing cold water storage tanks at Ascott House are currently non-compliant with water
quality regulations and ACOP L8 regulations. The tanks are e xtremely difficult to carry out any
maintenance or works on due to restricted access. This means the Council is unable to maintain
the tanks and water to the required standard. Due to the age and condition of the tanks and where
they are situated, the easier option is to relocate new tanks and associated pipework.
The upgrade will ensure the water provided to all tenants within this Sheltered Housing block is
compliant with the current water regulations and ensure the tanks can be accessed and maintain
to the expected level.
Alternative options considered/ risk management
The Council could choose to tender for this upgrade; however, this would delay the installation
and under current restrictions it is difficult for multiple contractor s to attend sites to complete
surveys.
Policy Overview Committee comments
None at this stage.
SUPPORTING INFORMATION
1. The existing tanks are at the end of their useful life and no longer able to maintain to the
expected standard due to the location.
2. HSL are the Council’s term contractor and have successfully monitored and maintained water
tanks in all our 24 sheltered housing and care schemes.
3. It is, therefore, recommended that officers awarded this work directly to HSL to prevent a
delay.
4. Table 1:
Capital Release Report – 13 May 2021 Page 3
Part I - Public
Item Total Cost (£)
New CWS cisterns
Job description
Drain down CWS 003 to foul drain and chlorinate.
Refill CWS 003 to use as temporary tank.
Drain tank to foul drain - CWS001 + CWS002.
Cut up and remove CWS 01 +02
Build new wooden platform to enable safe working.
Install new 5"x3" steel support beams for CWS001 + CWS002.
Install new plywood base.
Install 2x new sectional tanks, size 2m x 1m x 1m.
Connect up new tanks to all existing services including installation of
new BSP equilibrium ball valve and float, screened overflow and
warning pipes.
Install new stop cocks on incoming mains and PVC double union ball
valves on down service pipework.
Insulate all new and exposed pipework with foil faced MMMF pipe
section.
Disinfect new CWS001 + CWS002 with 500ppm of stabilised chlorine
dioxide using spray method.
Label CWS CWS001 + CWS002
Label supply and outlet pipework of CWS with self-adhesive labels in
accordance with BS1710
Drain down, disconnect and remove from site CWS 003.
Clear all associated debris and rubbish.
£10,124
Project Contingency (10%) £1,012
Internal (5%) £506
Total Project Cost £11,642
Financial Implications
Budget £799k, Previously Released/Pending Release £436k, Capital Release Requested
£12k - Appendix A
The 2021/22 HRA Capital Programme, approved by Cabinet and Council in February 2021
includes a capital budget for the Works to Stock programme of £11,661k. Within this, the Warm
Safe Dry work-stream budget is £799k.
Previously, £436k has been released or is pending release from the Warm Safe Dry work-stream
for the installation of the Hardwired Group Living Call System within the Council’s Sheltered
Housing Schemes and the replacement of 4 communal cold water storage tanks and associated
works at The Gouldings, Uxbridge; the improvements to the parking and access road at St
Catherine’s Farm Court; and the installation of the upgraded Warden Call System at Triscott
House Extra Care Scheme.
This report is seeking the release of £12k from the Warm Safe Dry work -stream for the
replacement of 2 communal cold water storage tanks and associated works at Ascott Court
Capital Release Report – 13 May 2021 Page 4
Part I - Public
Sheltered Housing Scheme to comply with water quality regulations and ACOP L8 regulations .
The release request is based upon the quoted costs from the Council’s term contractor for the
maintenance of the water tanks and includes a project contingency of 10% of the quoted cost,
and internal project management fees of 5% of the quoted cost.
The remaining £351k of the Warm Safe Dry work -stream budget will be subject to the capital
release procedure.
RESIDENT BENEFIT & CONSULTATION
The benefit or impact upon Hillingdon residents, service users and communities
The upgrade will ensure the water provided to all 32 No tenants within this Sheltered Housing
block is compliant with the current water regulations and ensure the tanks can be accessed and
maintain to the expected level.
CORPORATE CONSIDERATIONS
Corporate Finance
Corporate Finance has reviewed the report and concurs with the financial implications set out
above, noting that the recommended capital release for the replacement of 2 communal cold
water storage tanks and associated works at Ascott Court Sheltered Housing Scheme to comply
with water quality regulations and ACOP L8 regulations will be funded from the 2021/22 capital
programme for HRA Works to Stock which is funded from rental income.
Legal
The Borough Solicitor confirms that the Council is responsible for carrying out this function
pursuant to Section 11 of the Landlord and Tenant Act 1985.
Thus, there are no legal impediments to the capital release being authorised, although any
contract that is entered into must comply with the Council's Procurement and Contract Standing
Orders.
BACKGROUND PAPERS
NIL.
Capital Release Report – 13 May 2021 Page 5
Part I - Public
CAPITAL RELEASE APPENDIX A
Housing Revenue Account Works to Stock Programme 20 21/22: Warm, Safe
Dry Work-Stream - Ascott House Sheltered Housing Scheme Replacement of 2
No Water Tanks and associated works Release No 14
Location
Project/
Expenditure
Title
Information
Funds
Release
Sought
£000’s
Approve Hold
More
Information
Required
Ascott
Court
Sheltered
Housing
Scheme
Cold Water
Tanks
Replacement
Replacement of 2
communal cold
water storage tanks
and associated
works
12
Total seeking release 12
Previously released /
Pending released
436
Budget 799
Remaining budget 351