Hillingdon Council Cabinet Member and Officer Decisions
Property of Works Programme 2022/23: Structural Works Programme – Additional Health and Safety Remedial Works to the Eastcote House Garden and Associated Areas - Release No 19
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Democratic Services Location: Phase II Ext: 0420 DDI: 01895 250420 CMD No: 673 To: COUNCILLOR MARTIN GODDARD CABINET MEMBER FOR FINANCE COUNCILLOR JONATHAN BIANCO CABINET MEMBER FOR PROPERTY, HIGHWAYS & TRANSPORT c.c. All Members of th e Property, Highways and Transport Select Committee c.c. Gary Penticost – Place Directorate c.c. Perry Scott – Corporate Director of Place c.c. Ward Councillors for Eastcote Date: 13 January 2023 Non-Key Decision request Form D Property of Works Programme 2022/23: Structural Works Programme – Additional Health and Safety Remedial Works to the Eastcote House Garden and Associated Areas - Release No 19 Dear Cabinet Members, Attached is a report requesting that a decision be made by you as an individual Cabinet Member. Democratic Services confirm that this is not a key decision, as such, the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 notice period does not apply. You should take a decision on or after Monday 23 January 2023 in order to meet Constitutional requirements about publication of decisions that are to be made. You may wish to discuss the report with the Corporate Director before it is made. Please indicate your decision on the duplicate memo supplied, and return it to me when you have made your decision. I will then arrange for the formal notice of decision to be published. James Jones Democratic Services Title of Report: Property of Works Programme 2022/23: Structural Works Programme – Additional Health and Safety Remedial Works to the Eastcote House Garden and Associated Areas - Release No 19 Decision made: Reasons for your decision: (e.g. as stated in report) Alternatives considered and rejected: (e.g. as stated in report) Signed ……………………………………………………… Date…………………….. Cabinet Member for Finance / Cabinet Member for Property, Highways & Transport Capital Release Report – 13 January 2023 Page 1 (Part 1 - Public) CAPITAL RELEASE REPORT (January 2023) DEPARTMENT: Place Directorate SERVICE AREA / PROGRAMME: Property of Works Programme 2022/23: Structural Works Programme – Additional Health and Safety remedial Works to the Eastcote House Garden and associated areas. Release No 19 Cabinet Members Councillor Martin Goddard Councillor Jonathan Bianco Cabinet Portfolios Cabinet Member for Finance Cabinet Member for Property, Highways & Transport Officer Contact Gary Penticost – Place Directorate Papers with report Appendix A with capital release requests for approval HEADLINES Summary To seek Cabinet Member approval for the release of capital funds. Putting our Residents First Delivering on the Council Strategy 2022-2026 This report supports our ambition for residents / the Council of: Enjoy access to green spaces, leisure activities, culture and arts This report supports our commitments to residents of: A Green and Sustainable Borough Financial Cost This report seeks the release of £ 17k from the Property Works Programme 2022/23 capital budget for additional health and safety remedial works to the walled garden at Eastcote House. Relevant Select Committee Property, Highways & Transport Select Committee. Ward(s) affected Eastcote RECOMMENDATION That the Cabinet Member for Finance and the Cabinet Member for Property , Highways & Transport agree to the following capital release request of £17k from the Property of Works Programme 2022/23: Structural Works Programme – Additional Health and Safety remedial Works to the Eastcote House Garden Wall and associated areas (Appendix A) Capital Release Report – 13 January 2023 Page 1 (Part 1 - Public) Reasons for recommendation By undertaking these works the Council will protect this asset that forms part of the popular Eastcote House Complex. The wall needs refurbishment and some additional structural supports to prevent further deterioration. Alternative options considered No viable options. Select Committee comments None at this stage. SUPPORTING INFORMATION ● The Walled Garden is of Tudor origin and forms parts of the wider Eastcote House estate, much of which is Grade 2 listed. ● The gardens contain a wide variety of plants and shrubs and different areas created and maintained by the volunteer members of the Friends of Eastcote House Gardens. ● Working with the London Borough of Hillingdon the Friends of Eastcote House were granted £1.3 million of national Lottery funds to restore the Tudor buildings. ● Since the restoration works in 2014, the wall has been affected by the weather and more specialist refurbishment and some structural works are now required. ● A tendering exercise was carried out and specialist stone masonry compa ny Universal Stone Ltd were successful. ● The works began in the Autumn of 2022 when the growing and flowering season had finished. ● The Friends of Eastcote House assist ed in making areas of the garden available for the works. ● A dditional Health and Safety works (outside original scope) now need to be undertaken by the appointed specialist contractor Universal Stone Ltd and includes - Relaying of distorted, uneven and potential unsafe paving below and around 4No. benches - Dovecote North Wall- additional crack repair. - Stable Building-Crack repair and Helifix installation. Table 1: Cost Plan Works Description Quoted Cost Additional remedial works £14,271 Sub-Total £14,271 Project Contingency - 10% £1,427 Project Management Fee – 5.5% £785 Total £16,483 Capital Release Report – 13 January 2023 Page 1 (Part 1 - Public) Financial Implications Revised Property Works Programme Budget £1,421k (Pending Section 106 requested in a separate Cabinet Member Report), Previously Released/Pending Release £1, 350k, Capital Release Requested £17k – Appendix A The 2022/23 capital programme, approved by Cabinet and Council in February 2022, included a budget for the Property Works Programme (PWP) of £1,677k. In July 2022, Cabinet approved the rephasing of £530k from the 2021/22 PWP Capital Programme into the 2022/23 Capital programme. In August 2022 an allocation of £111k from the s106 Carbon Saving Contributions towards the installation of the Commulite LED intelligent 24v communal emergency lighting system at the Grainge’s Car Park in relation to the carbon savings associated the project was approved by the relevant Cabinet Members. In December 2022, Cabinet approved the rephasing of £954k from the 2022/23 PWP Capital Programme into the 2023/24 Capital Programme. This gives a revised capital budget for the PWP 2022/23 capital programme of £1 ,364k, which is funded mainly from Council resources. There is currently a separate Cabinet Member Report in process to request an allocation of £2,878 for Blyth Road Car Park and £53,779 for Cedars Car Park from the S 106 Carbon Saving Contributions towards the intelligent 24v communal emergency lighting systems being a more innovative and advanced system to the current LED emergency lighting system. The new system will reduce the demand on the national grid and reduce the burden on public money through a reduction in energy demand and maintenance arrangements. This will increase the Property Works Programme budget to £1,421k. Previously, £1,783k has been released or is included in a release report in preparation (up to Release No 18) from the PWP 2022/23 capital budget, of this £433k relates to projects that have been approved to be rephased into PWP 2023/24 capital budget, which gives a revised released figure of £1,350k. This report is seeking the release of £1 7k for the additional Health and Safety remedial works required to the Eastcote House Garden Wall and associated areas. The release request is based upon the quoted cost received the appointed specialist contractor Universal Stone Ltd and includes a contingency of 10% of the quoted cost and an internal project management fee of 5.5% of the quoted cost. The remaining £54k of the revised PWP 2022/23 budget will be allocated to projects as and when required, subject to the capital release procedure. RESIDENT BENEFIT & CONSULTATION The benefit or impact upon residents, service users and communities The knowledge that the Council is taking steps to protect our built assets and green spaces so that they can be enjoyed by our residents and visitors for many years to come. Consultation carried out or required Capital Release Report – 13 January 2023 Page 1 (Part 1 - Public) N/A CORPORATE CONSIDERATIONS Corporate Finance Corporate Finance has reviewed this report and concurs with the financial implications set out above, noting that the recommended action to agree a release of £ 17k for the additional Health and Safety remedial works to the Eastcote House Garden Wall and associated areas , will be funded from the 2022/23 approved Property Works Programme capital budget. Legal Legal Services confirms that the Council is responsible for carrying out this function pursuant to section 2 of the Occupiers Liability Act 1957. There are no legal impediments to the Council authorising the necessary capital release. Infrastructure / Asset Management Authored this report. Capital Release Protocol The release of all capital funds, and certain revenue funds, held by the Council is to be made by a formal democratic decision. No expenditure can be placed or committed by officers until this formal approval is given by Democratic Services. Release of funds must be for identified projects only and strictly not for the general release of funds for projects to be identified at a later date. No block releases of capital or funding will be allowed, except if authorised by the Leader of the Council in advance t o Corporate Finance. The release of funds will only be made if previous Council, Cabinet or Cabinet Member agreement has been given to the project and only if there is an approved budget. BACKGROUND PAPERS NIL. Capital Release Report – 13 January 2023 Page 1 (Part 1 - Public) APPENDIX A Property of Works Programme 2022/23: Structural Works Programme – Additional Health and Safety Remedial Works to the Eastcote House Garden Wall and associated areas. Release Location Project / Expenditure Title Information Funds Release Sought £000’s Approve Hold More Information Required Eastcote House Walled Garden Additional Health and Safety remedial works to the historic walled garden Additional structural remedial works. 17 Total seeking release 17 Previously released / pending release 1,350 Budget 1,421 Remaining budget 54
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Executive Decision Notice – 24 January 2023 Page 1
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision
CAPITAL RELEASE REPORT (January 2023)
DEPARTMENT: Place Directorate
SERVICE AREA / PROGRAMME: Property of Works Programme
2022/23: Structural Works Programme – Additional Health
and Safety remedial Works to the E astcote House Garden
and associated areas. Release No 19
Reference No. 673
Date of decision Tuesday 24 January 2023
Call-in expiry date Tuesday 31 January 2023
Relevant Select
Committee
Property, Highways and Transport Select Committee
Relevant Wards Eastcote
Decision made
Cabinet Members
making the decision
Councillor Martin Goddard – Cabinet Member for Finance
Councillor Jonathan Bianco - Cabinet Member for Property,
Highways and Transport
Approved
That the Cabinet Member for Finance and the Cabinet
Member for Property, Highways & Transport agreed to the
capital release request of £17k from the Property of Works
Programme 2022/23: Structural Works Programme –
Additional Health and Safety remedial Works to the
Eastcote House Garden Wall and associated areas.
Reason for decision By undertaking these works the Council will protect this asset
that forms part of the popular Eastcote House Complex. The wall
needs refurbishment and some additional structural supports to
prevent further deterioration.
Alternative options
considered and
rejected
None.
Classification Part 1 – Public
Link to associated
report
Report
Relevant Officer
contact & Directorate
Gary Penticost, Place Directorate
Any interest declared
by the Cabinet
Member(s) /
dispensation granted
N/A
Executive Decision Notice – 24 January 2023 Page 2
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Implementation of decision & scrutiny call-in
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Officers can implement Cabinet Member decision in this notice
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Tuesday 31 January 2023
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Local Authorities (Executive Arrangements) (Meetings and
Access to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
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