Hillingdon Council Cabinet Member and Officer Decisions
CCTV Programme 2023/24: Corporate CCTV installations, network connections, upgrades and additional works to extend CCTV coverage in LBH and enhance safety of residents (CR 2).
Report Document
Can't see the PDF? Download Report
Decision / Minutes Document
No Decision PDF available.
Text extracted from PDFs
View Report Text
Democratic Services Location: Phase II Ext: 0185 DDI: 01895 250185 CMD No: 953 To: COUNCILLOR EDDIE LAVERY CABINET MEMBER FOR RESIDENTS’ SERVICES COUNCILLOR MARTIN GODDARD CABINET MEMBER FOR FINANCE c.c. All Members of th e Residents’ Services Select Committee c.c. Gary Penticost – Place Directorate c.c. Perry Scott – Corporate Director of Place Date: 07 November 2023 Non-Key Decision request Form D CAPITAL RELEASE REPORT (November 2023) – Corporate CCTV installations, network connections, upgrades and additional works to extend CCTV coverage in LBH and enhance safety of residents (CR 2) DEPARTMENT: Place SERVICE AREA / PROGRAMME: CCTV Programme 2023/24 RELEASE NO: 2 Dear Cabinet Members, Attached is a report requesting that a decision be made by you as an individual Cabinet Member. Democratic Services confirm that this is not a key decision, as such, the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 notice period does not apply. You should take a decision on or after Wednesday 15 November 2023 in order to meet Constitutional requirements about publication of decisions that are to be made. You may wish to discuss the report with the Corporate Director before it is made. Please indicate your decision on the duplicate memo supplied, and return it to me when you have made your decision. I will then arrange for the formal notice of decision to be published. Liz Penny Democratic Services Officer Title of Report: Corporate CCTV i nstallations, network connections, upgrades and additional works to extend CCTV coverage in LBH and enhance safety of residents (CR 2) Decision made: Reasons for your decision: (e.g. as stated in report) Alternatives considered and rejected: (e.g. as stated in report) Signed ……………………………………………………… Date……………………. Cabinet Member for Residents’ Services / Cabinet Member for Finance Capital Release Report – 7 November 2023 Page 1 (Part 1 Public) CAPITAL RELEASE REPORT (November 2023) – Corporate CCTV installations, network connections, upgrades and additional works to extend CCTV coverage in LBH and enhance safety of residents (CR 2) DEPARTMENT: Place SERVICE AREA / PROGRAMME: CCTV Programme 2023/24 RELEASE NO: 2 Cabinet Members Councillor Martin Goddard Councillor Eddie Lavery Cabinet Portfolios Cabinet Member for Finance Cabinet Member for Residents’ Services Officer Contact Gary Penticost – Place Papers with report N/A HEADLINES Summary To seek Cabinet Member approval for the release of the £200k capital funds for the installations, network connections, upgrades, and additional works to extend CCTV coverage in LBH and enhance the safety of residents ; the release is being proposed from the General Capital Contingency Fund to be ratified by Cabinet. Putting our Residents First This report supports our commitments to residents of: A Digital-Enabled, Modern, Well-Run Council Financial Cost This report seeks the release of £ 200k for installations, network connections, upgrades and additional works to extend CCTV coverage in LBH and enhance the safety of residents. The works will commence upon release of the funds and are due for completion by 31/03/2024. Relevant Select Committee Residents’ Services Select Committee Ward(s) affected N/A Capital Release Report – 7 November 2023 Page 2 (Part 1 Public) RECOMMENDATION That the Cabinet Member for Financ e and the Cabinet Member for Residents’ Services agree to the capital release request of £200k for the installations, network connections, upgrades and additional works to extend the CCTV coverage within the Borough, which will enhance the safety of residents. The release is being proposed from the General Capital Contingency Fund, which will be ratified through Cabinet. (Appendix A). Reasons for recommendation The CCTV Strategy seeks to enhance the CCTV infrastructure in particular in the north of the Borough where LBH is vulnerable on arterial routes and town centres. This supports both the Crime and Disorder Act 1998 and the findings of the College of Policing. The College of Policing review found that CCTV was more effective when it involved active monitoring – where incidents could be monitored and proactively addressed in real time. Actively monitored CCTV schemes had statistically significant reductions in crime overall (15%), while schemes without active monitoring did not. The review linked the effectiveness of active CCTV schemes to the level of coverage provided by the camera. The review also reported a statistically significant correlation between crime reduction and schemes with a higher degree of camera coverage. Since the implementation of the upgraded CCTV infrastructure in Hillingdon, c rime figures in Hillingdon have dropped from 29,064 in 2019 to 24,436 in 2021. The existing body worn cameras which are at end of life and obsolete are to be replaced. The units will be utilised by Council officers attending high risk sites to provide additional safety. The units will live stream back to the CCTV Control Room (CR) for monitoring purposes and so CCTV operators have the capability to contact the police for immediate assistance if required. The survey and tower in the north of the Borough are required as currently there are remote sites in this location that CCTV footage records locally and cannot be viewed and monitored live by the CCTV CR. The survey will confirm which sites can be linked back to the CR via the tower. There is a need for additional Genetec servers due to the increasing CCTV infrastructure and installation of cameras. The current Genetec server in the CR is at full capacity and cannot hold additional data from new and existing CCTV installations. A new server is required which will enable an additional No 17 sites to be commissioned on to the system. This is an ongoing cost to enable the expansion of the CCTV network. The virement of £200k from the general capital contingency fund to the CCTV Programme 2023/24 capital budget is required to enable the progression of the installations, network connections, upgrades and additional works to extend the CCTV coverage within the Borough. Capital Release Report – 7 November 2023 Page 3 (Part 1 Public) Alternative options considered Officers considered not progressing these works; however, this would lead to putting officers at risk when carrying out duties in the B orough; these include risks such as anti -social behaviour (ASB), system unreliability and possible failure of cameras impacting on evidence gathering capabilities for the Council and the Police. Select Committee comments None at this stage. SUPPORTING INFORMATION The budget estimates have been calculated using the schedule of rates contained in the Council’s CCTV Contractor, DSSL, Servicing and Maintenance Term Contract. Table 1 below provides a breakdown of the costs. Table 1: Cost Plan Project Details Additional Information CCTV Installations Contractor Costs (£) Revenue Costs (£) No 8 Body Worn Cameras Reveal media DEMS360 Body Worn Video units with 4G streaming and Genetec integration for seamless display of body worn video onto the Genetec platform, including docking station and clip on accessories 12,000 3,600 Survey & Tower in the north of the Borough Initial survey for possible connections for cameras in the north of the Borough to link back to the CR Costs include use of cherry picker, custom lattice tower, supply & delivery, groundsworks & technology network equipment 41,000 N/A Genetec Servers To improve integration of the corporate systems that are currently on the network. Genetec Streamvalt streamer to enable no 17 agreed CCTV sites to be commissioned on to the system. 102,000 N/A Capital Release Report – 7 November 2023 Page 4 (Part 1 Public) BT/Fibre Connections & Street Lighting CCTV works may require additional BT fibre connections and assistance from the Street Lightning contractor to install lamp columns, commando sockets and power supply for CCTV camera connections 14,000 N/A Installations of No 2 CCTV cameras at Harlington Road Depot CCTV to provide coverage of highways materials stored at HRD 3,500 N/A Housing Needs Reception Emergency works agreed due to recent number of incidents to deter ASB and crime and protect staff and visitors 4,150 N/A Barra Hall Park CCTV Current CCTV cameras to be linked back to the CR due to high numbers of ASB in Green Spaces 940 650 Oak Farm and Ickenham Library Current CCTV cameras to be linked back to the CR 1,880 900 Emergency / Reactive Installations Requests for emergency and reactive CCTV installations from Residents, Members and Council Officers Approx. cost for CCTV tower, No 1 camera installation, structure and power supply £9,850.99 20,000 N/A Total 200,000 5,150 Financial Implications General Capital Contingency Fund 2023/24 Budget £11,500k , Previously Released £Nil, Capital Release Requested £200k - Appendix A The 2023/24 capital programme approved by Cabinet and Council in February 2023 includes a budget of £11,500k for the general capital contingency fund both funded from Council resources. Capital Release Report – 7 November 2023 Page 5 (Part 1 Public) Previously, £83k has been released from the CCTV Programme 2023/24 capital budget to enable the replacement of fixed CCTV cameras; this release utilised the whole allocated budget specified in the 2023/24 capital programme. This report is seeking the release of £200k for the installations, network connections, upgrades and additional works to extend the CCTV coverage within the Borough as detailed above in Table 1. The release request is based upon the schedule of rates contained in the Council’s CCTV Term Contractor, DSSL. It is being proposed that this release will be funded from the General Capital Continency Fund, which will be ratified through Cabinet. The remaining £11,300k General Capital Contingency Fund 2023/24 budget will be allocated to projects as and when required subject to the relevant approvals and capital release procedures. The estimated additional annual revenue maintenance cost of these CCTV installations, network connections and upgrades contained in this report is £5k, this will need to be addressed through the MTFF process as there is a current £52k pressure within annual revenue budget. RESIDENT BENEFIT & CONSULTATION The benefit or impact upon residents, service users and communities To further improve and enhance the CCTV infrastructure across the Borough to prevent and deter criminal activity, assist police with evidential images and continue to keep our residents safe. Consultation carried out or required Consultations will be carried out by the CCTV Manager for sites as and when required. CORPORATE CONSIDERATIONS Corporate Finance Corporate Finance has reviewed this report and concurs with the financial implications set out above, noting the recommendation to release £200k to enable the installations, network connections, upgrades and additional works to extend the CCTV coverage within the Borough as detailed above in Table 1. It is proposed that the release will be funded by the General Capital Contingency Fund 2023/24 budget, which will be ratified through Cabinet. Ongoing servicing and maintenance costs will be addressed through the MTFF process as there is a current £52k pressure within annual revenue budget. Legal Legal Services confirms that the Council is responsible for carrying this function pursuant to section 163 of the Criminal Justice and Public Order Act 1994 and section 17 of the Crime and Disorder Act 1998. Thus, there are no legal impediments to the capital release being authorised, Capital Release Report – 7 November 2023 Page 6 (Part 1 Public) although any contract that is entered into must comply with the Council's Procurement and Contract Standing Orders. Infrastructure / Asset Management Authors of report Capital Release Protocol The release of all capital funds, and certain revenue funds, held by the Council is to be made by a formal democratic decision. No expenditure can be placed or committed by officers until this formal approval is given by Democratic Services. Release of funds must be for identified projects only and strictly not for the general release of funds for projects to be identified later. No block releases of capital or funding will be allowed, except if authorised by the Leader of the Council in advance to Corporate Finance. The release of funds will only be made if previous Council, Cabinet or Cabinet Member agreement has been given to the project and only if there is an approved budget. BACKGROUND PAPERS NIL. Capital Release Report – 7 November 2023 Page 7 (Part 1 Public) APPENDIX A CCTV Programme – General Capital Contingency Fund 2023/24 budget for the installations, network connections, upgrades and additional works to extend CCTV coverage in LBH and enhance safety of residents (CR No 2). Location Project / Expenditure Title Information Funds Release Sought £000’s Approve Hold More Information Required LBH CCTV 2023/24 CCTV installations, network connections, upgrades and additional works across LBH 200 Total seeking release 200 Previously released 0 Budget 11,500 Remaining budget 11,300