Hillingdon Council Cabinet Member and Officer Decisions
Public Health Collaboration Project Agreement between Hounslow and Hillingdon
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Democratic Services
Location: Phase II
Ext: 7655
DDI: 01895 277655
CMD No: 1392
To: COUNCILLOR IAN EDWARDS
LEADER OF THE COUNCIL
COUNCILLOR JANE PALMER
CABINET MEMBER FOR HEALTH AND SOCIAL
CARE
c.c. All Members of the Health and Social Care Select
Committee Select Committee
c.c. Sandra Taylor, Corporate Director of Adult Social
Care & Health
c.c. All Councillors
Date: 9 April 2025
Non-Key Decision request Form D
PUBLIC HEALTH COLLABORATION PROJECT AGREEMENT BETWEEN
HOUNSLOW AND HILLINGDON
Dear Cabinet Members,
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision, as such, the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Thursday 17 April 2025 in order to meet
Constitutional requirements about publication of decisions that are to be made. You may
wish to discuss the report with the Corporate Director before it is made. Please indicate your
decision on the duplicate memo supplied and return it to me when you have made your
decision. I will then arrange for the formal notice of decision to be published.
Anisha Teji
Democratic Services
Title of Report: Public Health Collaboration Project Agreement Between Hounslow And
Hillingdon
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ……………………………………………………… Date……………………..
Leader of the Council/ Cabinet Member for Health and Social Care
Cabinet Member Report – 9 April 2025
Part 1 – Public
PUBLIC HEALTH COLLABORATION PROJECT AGREEMENT BETWEEN
HOUNSLOW AND HILLINGDON
Cabinet Member &
Portfolio
Cllr Ian Edwards, Leader of the Council
Cllr Jane Palmer, Cabinet Member for Health and Social Care
Responsible Officer Sandra Taylor, Corporate Director of Adult Social Care & Health
Report Author &
Directorate
Sandra Taylor, Adult Social Care & Health
Papers with report Memorandum of Understanding – Appendix 1
HEADLINES
Summary
The report outlines the Memorandum of Understanding (MoU)
between the London Borough of Hillingdon and the London Borough
of Hounslow for the shared provision of Public Health Specialist
Capacity. The collaboration aims to enhance public health services
and achieve economies of scale.
Putting our
Residents First
Delivering on the
Council Strategy
2022-2026
This report supports our ambition for residents / the Council of:
An efficient, well-run, digital-enabled council working with partners
to deliver services to improve the lives of all our residents
This report supports our commitments to residents of:
A Digital-Enabled, Modern, Well-Run Council
Joint Health & Wellbeing Strategy.
Financial Cost The MOU is for a Public Health collaboration project with Hounslow
from 01/04/2024 to 31/03/2027. The total financial impact for the
first year (2024/25) is £130,000; th e assumed amount for 25/26 is
also £130,000. The amount for 26/27 will be agreed by 1st January
2026 by the lead directors of the Collaboration Project and will
reflect the level of activity and staff resource that Hounslow has
provided to ensure that Hillingdon meets its statutory functions .
These costs will be fully funded from the Public Health grant.
Select Committee Health and Social Care Select Committee
Ward(s) N/A
Cabinet Member Report – 9 April 2025
Part 1 – Public
RECOMMENDATIONS
That the Leader of the Council, in consultation with the Cabinet Member for Health & Social
Care:
1. Approve the Memorandum of Understanding between the London Borough of
Hillingdon and the London Borough of Hounslow for the shared provision of Public
Health Specialist Capacity and authorises the Corporate Director of Adult Social
Care to sign the necessary documentation;
2. Note the financial implications and approve the payment schedule for the first year
as set out in the Memorandum of Understanding – Appendix 1.
Reasons for recommendation(s)
The collaboration will ensure that Hillingdon meets statutory public health requirements, deliver
mandated public health functions, and achieve improved public health services and for
designated public health services, identifies opportunities for shared provision that achieve
economies of scale.
Alternative options considered / risk management
Alternative options include not entering into the collaboration, which would result in missed
opportunities for improved public health services and economies of scale. Risks include potential
non-compliance with statutory requirements and financial implications, which will be mitigated
through regular monitoring and performance reviews.
Democratic compliance / previous authority
A previous trial arrangement for the sharing of the Director of Public Health ( DPH) and the
management of contracted services was piloted, this pilot ended in December 2023, with the new
and longer arrangements commencing in April, 2024. T his shared service agreement means
expenses for Hillingdon’s Director of Public Health (DPH) are charged to the public health grant,
along with any support needed for the management of the Public Health functions provided by
Hounslow. No Council resources are used. The contents of the agreement are as noted for up
to 3 years with appropriate exit clause. Both the Leader and Cabinet Member have been
previously briefed on the shared services approach.
Select Committee comments
None at this stage.
SUPPORTING INFORMATION
The Collaboration Project will bring together two Public Health Teams under the management of
a shared Director of Public Health. The teams will work together to improve and protect population
health across both boroughs. London Borough of Hillingdon cost contribution will cover:
Cabinet Member Report – 9 April 2025
Part 1 – Public
• 50% of Public Health Director salary
• Specialist Drug and Alcohol Commissioner to deliver all the senior functions required to
oversee services for vulnerable people, support to mobilise the new contract and ensure
compliance with national grant funding. There has been a long-term vacant post in the
London Borough of Hillingdon
• Tobacco control commissioner from Hounslow to support mobilisation of the new contract
and new Grant funding to cover long term sickness in the London Borough of Hillingdon
• Specialist behavioural insight and transformation role through a specialist Public Health
officer from London Borough of Hounslow that will support the Hillingdon Population Health
Management Team and help transition the full Public Health team towards eff iciency,
effectiveness and assurance of delivery of statutory services and improved outcomes.
• And any other additional capacity which is identified as important to deliver public health
business within London Borough of Hillingdon. This additional support is considerable, and
an options appraisal on a public health team transformation is being developed.
Supervision for the DPH is carried out by both sides and jointly bi -monthly to ensure all parties
are satisfied with the arrangements.
The project will be monitored through regular meetings and performance reviews, with an annual
performance and impact report completed by the Director of Public Health.
Financial Implications
The MOU is for a Public Health collaboration project with London Borough of Hounslow from
01/04/2024 to 31/03/2027. In return for an annual payment, London Borough of Hillingdon will
share a Director of Public Health and a range of additional specialist capacity for which otherwise
it would have had to recruit/obtain additional resource for.
The total financial impact for the first year (2024/25) is £130,000. This is fully funded from the
ringfenced Public Health Grant and is forecast within the latest Council budget monitoring position
(M10) which is projecting a breakeven Public Health budget position. The cost for 2025/26 is also
assumed at £130,000.
Future amounts are to be agreed by lead directors of the Collaboration project no later than the
January preceding the next financial year. Future year amounts will be reviewed and dependent
on the cost of planned activity in the collaboration project. Any agreed increase will be factored
into the Public Health annual expenditure plan.
Any liabilities arising at the end of the Collaboration Project must be managed and paid for by the
London Borough of Hounslow using the funding or other resources of London Borough of
Hounslow.
RESIDENT BENEFIT & CONSULTATION
The benefit or impact upon Hillingdon residents, service users and communities?
The collaboration will benefit residents by improving public health services and achieving
economies of scale.
Cabinet Member Report – 9 April 2025
Part 1 – Public
Consultation & Engagement carried out (or required)
Resident consultation is not required, however, the benefits to residents of this arrangement are
significant. The demographic population of both adjoining boroughs benefit from shared priorities
and joint working to improve the population health of residents.
The joint working gives good economies of scale and the benefits of not duplicating an offer to
residents or an offer that is different for people who live in one borough versus another.
OHID and Professor Kevin Fenton, Regional Director for the Faculty of Public Health support the
appointment of Kelly O’Neill to act as shared Director of Public Health, as this benefits of the
shared priorities for our joint populations. It is a requirement to have this agreed by OHID & the
regional Director.
CORPORATE CONSIDERATIONS
Corporate Finance
Corporate Finance have reviewed this report and concur with the Financial Implications set out
above, noting the recommendation to approve the Memorandum of Understanding between the
London Borough of Hillingdon and the London Borough of Hounslow for the shared provision of
Public Health Specialist Capacity.
Furthermore, it is noted that the cost of the agreement is £130k per annum and is to be funded
from the Public Health Grant and therefore not impact on the Council’s own resources.
Legal
There are no legal impediments to the recommendation set out within the report.
BACKGROUND PAPERS
NIL
TITLE OF ANY APPENDICES
Memorandum of Understanding – Appendix 1
Page 1 of 11
Appendix 1
MEMORANDUM OF UNDERSTANDING
BETWEEN LONDON BOROUGH OF HILLINGDON
and
LONDON BOROUGH OF HOUNSLOW
FOR THE SERVICE PROVISION OF
PUBLIC HEALTH SPECIALIST OFFICER CAPACITY:
(A Collaboration Project between the London Boroughs
of Hillingdon and Hounslow for shared specialist public
health roles to deliver statutory public health
requirements)
Page 2 of 11
This Memorandum of Understanding is dated: 1st April 2024
PARTIES
1. London Borough of Hillingdon (“Commissioner”)
Civic Centre, High Street, Uxbridge, Middlesex UB8 1UW
And
2. London Borough of Hounslow (‘Service Provider’)
Hounslow House, 3 Bath Road, Hounslow, Middlesex, TW3 3EB
AGREED TERMS
1. Interpretation
The following definitions and rules of interpretation apply in this Memorandum of Understanding.
1.1 Definitions:
“Agreement” means this Memorandum of Understanding.
“Contract Period” means the period set out in the Schedule attached hereto forming part of the Agreement
“Funding” means the sum indicated in section 3 of this Agreement for the duration of the Project.
“Project” also referred to as “Collaboration Project” between the two boroughs to deliver statutory public
health functions and health improvement, health protection and healthcare public health through the shared
resource stated.
“Schedule” means requirements of the Project, including timeframes and deliverables
“Service” means the services to be supplied as set out in the Memorandum of Understanding
“Staff” means all persons employed by the Service Provider to perform its obligations under the Agreement
together with the Service providers servants, agents, suppliers and sub-contractors used in the performance of
its obligations under the Agreement.
“UK GDPR” means the retained EU law version of the General Data Protection Regulation (Regulation (EU)
2016/679
2. COLLABORATION PROJECT:
2.1 The London Borough of Hillingdon and London Borough of Hounslow agree a Memorandum of Understanding
to deliver a ‘Collaboration Project’ for the shared provision of Public Health Specialist Capacity for a three-year
period between 01 April 2024 to 31 March 2027.
2.2 The Collaboration Project will ensure that both Boroughs meet statutory public health requirements, deliver
mandated public health functions, and work together to achieve improved public health services and
economies of scale when this is in the interests of both boroughs.
2.3 The Lead Directors for the Collaboration Project will be responsible for agreeing the scope of the service
provision, the annual schedule of activity and annual cost of the service being provided by London Borough of
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Hounslow and will support and enable the Director of Public Health to navigate obstacles within each borough
to deliver statutory public health functions. The Lead Directors of the Collaboration Project are:
• Executive Director of Adults Social Care and Health, LB Hillingdon
• Director of Commissioning/Borough Director Hounslow NWL ICS, LB Hounslow
• Director of Public Health, LBs of Hounslow and Hillingdon
2.4 The Lead Directors will separately be responsible for ensuring the Public Health functions is enabled in each
organisation to deliver core statutory and prescribed function within the criteria of the public health grant,
including staffing capacity and capability. The Lead Directors will also be responsible for supporting the Director
of Public Health to maximise the outputs and impact of their relevant public health teams. This includes
supports with HR processes, training, and development. The outcome is to advantage the Collaboration Project
by ensuring that both teams take responsibility for delivering on the service plans required by their respective
council.
2.5 The Collaboration Project will bring together two Public Health Teams under the management of a shared
Director of Public Health. The teams will work together in the interests of improving and protecting population
health across both boroughs. The requirement agreed by each borough is that:
• Joint working will deliver improved outcomes for the residents of each borough, maximising synergy
and reducing duplication and will be required to deliver statutory and prescribed public health
functions, delivering the best outcomes within the resource of separate public health grants.
• The opportunities for shared work will be pursued when this is the interests of both boroughs
• There will be a shared team training and development plan
• Both boroughs will retain separate public health teams that ensures the delivery of the core functions
in the event that the Collaboration Project is terminated. The termination of the Collaboration Project
can be affected by one party with a minimum of 6-months’ notice period that allows for a transition of
staff to ensure PH business and services will continue to be delivered.
2.6 This Agreement is not exhaustive and is not intended to be legally binding and no legal obligations or legal
rights shall arise between the parties from this Agreement.
2.7 The parties enter into this Agreement to demonstrate commitment to participate in the Project.
3. SERVICE PROVIDERS OBLIGATIONS
3.1 The London Borough of Hounslow as the “Service Provider” will provide the Service described in the proper
manner, the requirements for which are agreed, and implementation overseen and monitored by both
boroughs for the three-year Contract Period.
3.2 The Service Provider will comply with the conditions set out by DHSC and the Office of Health Inequalities and
Disparities to ensure that staff included within this MOU are trained and registered as required by the Faculty
of Public Health to deliver the services stated.
4. PAYMENT AND FUNDING
4.1 London Borough of Hillingdon agrees to pay the London Borough of Hounslow as Service Provider for public
health specialist capacity each year. For 24/25, the sum of £130,000 in consideration for the Service Provider
to deliver the Project as follows:
o Payment 1: £65,000 (50% of annual payment) at the mid-point of each year – 30 September 2024
o Payment 2: £65,000 (50% of annual payment) at the end of the financial year – 31 March 2025
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4.2 The amount for subsequent years will be agreed by 1st January 2025 and 1st January 2026 by the lead directors
of the Collaboration Project.
4.3 London Borough of Hillingdon and London Borough of Hounslow will closely monitor the delivery and success
of the ‘Collaboration Project’ to ensure the aims and objectives are being met and that this Memorandum of
Understanding is being adhered to . If there a need to develop shared arrangements for an additional activity,
this shall be discussed by the lead Directors overseeing the Project from each Borough.
4.4 The payment for 2024/25 will include a 50/50 contribution by each borough to the salary of the Director of
Public Health. In addition, for 2024/25 the London Borough of Hounslow will provide the London Borough of
Hillingdon with specialist public health capacity to support the following statutory PH requirements:
• Specialist Drug and Alcohol Commissioner support to mobilise the new contract and ensure
compliance with national grant funding due to a vacancy in the London Borough of Hillingdon
• Tobacco control commissioner from Hounslow to support mobilisation of the new contract and new
Grant funding to cover long term sickness in the London Borough of Hillingdon
• Specialist behavioural insight and transformation role through a specialist P ublic Health officer from
London Borough of Hounslow that will support the Hillingdon Population Health Management Team
and help transition the full Public Health team towards efficiency, effectiveness and assurance of
delivery of statutory services and improved outcomes.
• And any other additional capacity which is identified as important to deliver public health business
within London Borough of Hillingdon
4.5 Any liabilities arising at the end of the Collaboration Project must be managed and paid for by the London
Borough of Hounslow using the funding or other resources of London Borough of Hounslow.
5. PERFORMANCE MONITORING
5.1 The Service Provider will use its best endeavours to meet the performance standards and any targets set out in
the Schedule.
5.2 The requirement of the London Borough of Hillingdon is to make provision for the postholders stated in
section 3.4 to work across wider teams in the London Borough of Hillingdon with the authority to deliver the
functions for which they will be responsible. This includes working directly with London Borough of Hillingdon
finance, procurement, and housing, and to attend relevant meetings for example, the safer Hillingdon
partnership, and any other council and wider HHCP meetings that are focused on these specialist areas.
5.2 The Lead Directors will agree an annual work plan for the shared resource that will be the basis for quarterly
review meetings.
5.3 The Lead Directors will be required to meet every three months to complete a situational analysis of the
project and identify escalation of key issues that need executive level support.
5.4 The Director of Public Health will have regular meetings with each of the Borough Lead Directors to ensure the
separate requirements of each borough is agreed, and performance overseen and monitored.
5.5 An annual performance and impact report will be completed by the Director of Public Health for each Borough
that demonstrates what has been achieved and makes recommendations for the Collaboration Project in the
following year.
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6. WITHHOLDING, SUSPENDING AND REPAYMENT OF FUNDING
6.1 The expectation is that London Borough of Hillingdon will fund in full the agreed payment to London
Borough of Hounslow. London Borough of Hillingdon may at its discretion withhold or suspend payment if:
(a) the Services Provider uses the funding for purposes other than those for which they have been
provided.
(b) London Borough of Hillingdon considers that the London Borough of Hounslow as the Service
Provider has not made the progress to deliver the Collaboration Project.
(c) The Director of Public Health as the lead Service Provider is, in the reasonable opinion of London
Borough of Hillingdon, delivering the Project in a negligent manner.
(d) The Service Provider provides London Borough of Hillingdon with any materially misleading or
inaccurate information.
(f) The Service Provider fails to comply with any of the terms and conditions set out in
this Memorandum of Understanding.
6.2 Should the Service Provider be subject to financial or other difficulties which are capable of having a material
impact on its effective delivery of the Collaboration Project or compliance with this Agreement it will notify
London Borough of Hillingdon as soon as possible so that, if possible, and without creating any legal
obligation, London Borough of Hillingdon will have an opportunity to provide assistance in resolving the
problem or to take action to protect London Borough of Hillingdon.
7. SERVICE PROVIDER TO CONFORM WITH RELEVANT STATUES etc AND POLICIES AND PROCEDURES
7.1 The Service Provider shall ascertain and comply in all respects with the provisions, including codes of practice,
EU Directives, general or local Acts of Parliament and any Statutory Instruments made thereunder, and any
Regulations and Byelaws of any local or other statutory authority, to be observed and performed in connection
with the Services.
7.2 The London Borough of Hounslow shall at all times comply with London Borough of Hillingdon and
professional UKPHR and Faculty of Public Health Polices, Codes of Practices, procedures in the delivery of the
services stated in the Collaboration Project.
8. GOVERNANCE
8.1 This Agreement will operate in accordance with the Service Provider's own Constitution and/or Memorandum
and Articles of Association and the agreed arrangements set out in sections 2.3 and 2.4 of this MOU. London
Borough of Hillingdon must be notified of any changes to the Service Provider's governing instrument coming
into effect during the course of this Agreement. This Agreement will be reviewed in the event of any changes
to the Constitution and/or Memorandum and Articles of Association.
9. EQUAL OPPORTUNITIES
9.1 The London Borough of Hounslow is required to adhere to and implement its own Equal Opportunities Policy.
Page 6 of 11
10. INSURANCE AND INDEMNITY
10.1 The London Borough of Hounslow will maintain the scope and level of insurance necessary to deliver the
Project. If, for any reason, it is unable to do so, the London Borough of Hillingdon must be informed
immediately. Insurance costs incurred by the Service Provider in the execution of the Project will not be
funded as part of this Agreement. The London Borough of Hounslow as the Service Provider shall have in
force:-
a. Employers' Liability Insurance.
a. Professional indemnity insurance which fully insures the Service Provider in respect of the Service
Providers obligations and liabilities to provide the Services. Services in an amount of not less than one
million five hundred thousand pounds sterling (£1,500.00) for any one occurrence or a serious of
occurrences arising out of any one event by London Borough of Hounslow
b. Public Liability Insurance range of cover as London Borough of Hounslow deems to be appropriate but
not less than five million pounds (£5,000.00) for any one accident unless otherwise agreed by the
London Borough of Hillingdon in writing.
10.2.1 The London Borough of Hillingdon accepts no liability for any consequences whether direct or indirect, that
may come about from the London Borough of Hounslow in entering into this Agreement.
11. HEALTH AND SAFETY
11.1 The Service Provider is required to have a Health and Safety Policy and to adhere to and implement this Policy
complying with all relevant aspects of Health and Safety legislation. The London Borough of Hounslow as
Service Provider must ensure that all staff are sufficiently qualified and experienced to deliver the
Collaboration Project. Up to date Risk Assessments for each of the activities being delivered tailored to the
location and activity must be in place. There must also be an appropriate procedure for recording and
reporting of accidents, including near misses.
11.2 The London Borough of Hounslow as Service Provider and its staff shall comply with all security requirements
and any health and safety measures implemented by London Borough of Hillingdon.
12. SAFEGUARDING
12.1 The Service Provider must ensure that where staff or volunteers employed by the Service Provider are required
to work with vulnerable adults and/or young persons under eighteen that such staff undertake an enhanced
Disclosure and Barring Service (DBS) check prior to appointment.
12.2 The Service Provider shall refer information about any person carrying out the Services to the DBS where it
removes permission for such person to carry out the Services (or would have, if such person had not otherwise
ceased to carry out the Services) because, in its opinion, such person has harmed or poses a risk of harm to the
service users, children or vulnerable adults.
12.3 Where it is clear or otherwise reasonably likely that the performance of the Services will require the Service
Provider (or any of its staff, agents, sub -contractors or advisers) to carry out a regulated activity the Service
Provider shall:
12.3.1 comply at all times with the provisions of the Safeguarding Vulnerable Groups Act 2006 (“ SVGA
2006”) and any regulations made thereunder, and all related guidance issued by HM
Government (including government ministers, government departments and particular bodies,
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persons, commissions or agencies from time to time carrying out functions on its behalf)
including ‘Working Together to Safeguard Children’ (2018).
12.3.2 comply with all relevant London Borough of Hillingdon policies and procedures relating to
safeguarding that are published on its website (www.Hillingdon.gov.uk).
12.3.3 have due regard for and undertake, or refrain from undertaking, such acts as London Borough of
Hillingdon may request so as to enable London Borough of Hillingdon to comply with its
obligations under the SVGA 2006, Children Act 1989, section 11 of the Children Act 2004, the
Care Act 2014, the policies and procedures referred to in this Clause 13.3 and any other laws,
enactments, orders or regulations relating to the protection or safeguarding of children and
vulnerable adults
13. CONFIDENTIALITY
13.1 The Service Provider shall not without the written consent of L ondon Borough of Hillingdon during the
Contract Period and for a period of two years post the completion of this Agreement make use of for
his/her/its own purpose or disclose to any person (except as may be required by law) any information
contained in material provided to the Service Provider by London Borough of Hillingdon pursuant to this
Agreement or prepared by the Service Provider pursuant to this Agreement all of which information shall be
deemed confidential, nor shall the Service Provider dispose or part with possession of any material without
the express written consent of London Borough of Hillingdon.
13.2 Officers involved in this collaboration agreement who are employed by L ondon Borough of Hounslow will be
required to maintain confidentiality of commercially sensitive information that is generated by and/or the
property of London Borough of Hillingdon.
13.3 The Service Provider shall indemnify L ondon Borough of Hillingdon against all actions, claims, demands,
proceedings, damages, charges, expenses whatsoever incurred in respect of any breach of the requirements of
this Clause 13.1.
14. DATA PROTECTION
14.1 The Parties shall comply with the provisions of the Data Protection Laws and any other relevant data
protection law in force so far as applicable to this Memorandum of Understanding and shall indemnify each
other against all actions, costs, expenses, claims, proceedings and demands which may be brought against the
other Party for breach of statutory duty under these statutes which arises from the use, disclosure or transfer
of Personal Data by the other Party or its servants or agents.
14.2 For the purposes of this Clause 14, the terms “Controller”, “Processor”, “Data Subject”, “Personal Data” and
“Processing” shall have the meaning prescribed under the Data Protection Laws.
14.3 This Clause 14 is compliant with the requirements of Article 28 of the UKGDPR.
Data Processing
14.4 London Borough of Hillingdon is the Data Controller for the Data, and the Service Provider is the Data
Processor for the Data. The Service Provider agrees to process the Data only in accordance with the Data
Protection Laws and in particular on the conditions set out in this Clause 14.
14.5 The Service Provider shall:
14.5.1 only process the Personal Data (i) on the written instructions from London Borough of Hillingdon
(which may be specific instructions or instructions of a general nature) (ii) only process the
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Personal Data for completing the Services and (iii) only process the Personal Data in the UK with
no transfer of the Personal Data outside of the UK (Article 28, para 3(a) UKGDPR). This clause is
especially relevant for the lead commissioner for Drug and Alcohol Services who will require
access to personal identifiable data in order to meet statutory requirements including
safeguarding.
14.5.2 ensure that all employees and other representatives accessing the Personal Data are (i) aware of
the terms of this Clause 14 and (ii) have received comprehensive training on Data Protection and
UKGDPR and related good practice, and (iii) are bound by a commitment of confidentiality (Article
28, para 3(b) UKGDPR).
14.5.3 take reasonable steps to ensure the reliability of its Staff and agents who may have access to the
Personal Data and ensure that they comply with this Clause 14.
14.5.4 not involve any third party in the Processing of the Personal Data without the consent of the
Council. Such consent may be withheld without reason. If consent is given a separate processing
agreement, in a format as prescribed by London Borough of Hillingdon , will be required (Article
28, para 3(d) UKGDPR).
14.5.5 taking into account the nature of the Processing, assist London Borough of Hillingdon by
appropriate technical and organisational measures, in so far as this is possible, for the fulfilment
of the London Borough of Hillingdon 's obligation to respond to requests from individuals
exercising their rights laid down in Chapter III of UKGDPR – rights to erasure, rectification, access,
restriction, portability, object and right not to be subject to automated decision making etc
(Article 28, para 3(e) GDPR);
14.5.6 assist London Borough of Hillingdon in ensuring compliance with the obligations pursuant to
Articles 32 to 36 of UKGDPR – security, notification of data breaches, communication of data
breaches to individuals, data protection impact assessments and when necessary, consultation
with the Information Commissioner's Office etc, taking into account the nature of Processing and
the information available to the Service Provider (Article 28, para 3(f) UKGDPR).
14.5.7 at London Borough of Hillingdon 's choice, safely and securely delete or return the Personal Data
at any time, unless it has been agreed that the Service Provider will safely and securely delete the
Personal Data at the end of the Services. Where the Service Provider is to delete the Personal
Data, deletion shall include destruction of all existing copies unless otherwise there is a legal
requirement to retain the Personal Data. Where there is a legal requirement the Service Provider
will prior to entering into this Service Level Agreement confirm such an obligation in writing to
London Borough of Hillingdon . Upon request by London Borough of Hillingdon , the Service
Provider shall provide certification of destruction of all Personal Data (Article 28, para 3(g) GDPR).
14.5.8 make immediately available to London Borough of Hillingdon all information necessary to
demonstrate compliance with the obligations laid down under this Clause 14 and allow for and
contribute to any audits, inspections or other verification exercises required by London Borough
of Hillingdon from time to time (Article 28, para 3(h)UK GDPR).
14.5.9 maintain the integrity of the Personal Data, without alteration, ensuring that the Personal Data
can be separated from any other information created; and
14.5.10 immediately contact LB HILLINGDON if there is any Personal Data breach or incident where the
Personal Data may have been compromised.
14.6 London Borough of Hillingdon and London Borough of Hounslow, the Service Provider have agreed to
implement appropriate technical and organisational measures to ensure a level of security appropriate to the
risk, complying with Article 32 of UKGDPR, details of those measures are set out under Part A of the Data
Protection Annex ("the Annex") to this Service Level Agreement (Article 28, para 3(c)UK GDPR).
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14.7 London Borough of Hounslow, the Service Provider shall ensure that they complete the UKGDPR compliance
details as required in Part A of the Annex.
14.8 Arrangements relating to the secure transfer of the Personal Data from London Borough of Hillingdon to
London Borough of Hounslow, the Service Provider and the safe keeping of the Personal Data by the Service
Provider are detailed under Part A of the Annex.
14.9 This Clause 14 may only be varied with the written consent of both Parties.
14.10. This Clause 14 and the Data Protection Annex hereto represents the entire understanding of the Parties
relating to necessary legal protections arising out of their Data Controller/Processor relationship under the
Data Protection Laws. Including that access to facilities; records and documents are available at no extra cost
to London Borough of Hillingdon.
14.11 The provisions of this Clause 14 shall apply during the Contract Period and indefinitely after its expiry.
15. FOIA/EIR
The London Borough of Hounslow as the Service Provider acknowledges that London Borough of Hillingdon
is subject to the Freedom of Information Act 2000 ("FOIA") and the Environmental Information Regulations
2004 ("EIR"). The Service Provider notes and acknowledges the FOIA and the respective Codes of Practice on
Discharge of the Functions of Public Authorities' and on Management of Records (which are issued under
Sections 45 and 46 of the FOIA respectively) as may be amended, updated or replaced from time to time and
the EIR. The Service Provider Reach will act in accordance with the FOIA and these Codes of Practice (and
any other applicable codes of practice or guidance notified to London Borough of Hounslow as the Service
Provider Reach from time to time) and the EIR to the extent that they apply to the London Borough of
Hounslow’s performance under this Agreement.
16. PUBLICATION
16.1 London Borough of Hillingdon shall retain the right to publish any material, documents, information, guidance,
photographs, prepared by London Borough of Hounslow as the Service Provider in the provision of the
Collaboration Project.
17. WARRANTY
17.1 The London Borough of Hounslow as the Service Provider warrants and represents that:
17.1.1 It has full capacity and authority and all necessary consents to enter into and perform its
obligations under this Agreement.
17.1.2 no claim is being asserted and no litigation, arbitration or administrative proceeding is presently
in progress or, to the best of its knowledge and belief, pending or threatened against it or any of
its assets which will or might have a material adverse effect on its ability to perform its
obligations under this Agreement.
18. FORCE MAJEURE
18.1 Neither the London Borough of Hounslow as the Service Provider nor the London Borough of Hillingdon will
be held liable for any failure to perform its obligations under this Agreement where such breach is due to
Page 10 of 11
any of the following: acts or regulations of public authorities, labour difficulties or strike, inclement weather,
epidemic, pandemic, interruption or delay of transportation service, acts of God, or any other legitimate
cause beyond the reasonable control of the London Borough of Hounslow as the Service Provider and
London Borough of Hillingdon.
18.2 If either party becomes aware of a Force Majeure Event or occurrence which gives rise to or is likely to give
rise to any such failure or delay on its part as described in Clause 18.1 it shall immediately notify the other by
the most expeditious method then available and shall inform the other of the period during which it is
estimated that such failure or delay shall continue.
19. VARIATIONS
19.1 No variation of this Agreement or of any of the documents referred to in I shall be valid unless it is in writing
and signed on or behalf of each of the parties.
20. TERMINATION
20.1 Either party may terminate this Agreement by giving six (6) months written notice. If the Agreement is not
adhered to then London Borough of Hillingdon reserves the right to withdraw funding.
21. COMPLIANCE
21.1 The London Borough of Hounslow representatives must comply with law, good practice and comply with any
rules in force when in attendance at London Borough of Hillingdon’s premises or any other party’s premises in
the performance of the Project and to hold all relevant permits and licenses as legally required.
22. ASSIGNMENT
22.1 This Agreement shall at all times be construed as a personal agreement between the London Borough of
Hillingdon and the London Borough of Hounslow and no assignment of this Agreement whatsoever will be
permitted.
23. DOCUMENTATION
23.1 Prior to payment of funding, the London Borough of Hounslow agrees to provide London Borough of
Hillingdon copies of these documents
Documents to be supplied by the Service Provider: Provided
Signed copy of this Memorandum of Understanding
Copy of relevant Liability Insurance Policy
Professional Registration documents of the Director of Public Health
DBS clearance of staff listed in this Agreement
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24. CONTRACTS (RIGHTS OF THIRD PARTIES) ACT 1999
17.1 This Agreement does not and is not intended to confer any contractual benefit on any person pursuant to the
terms of the Contracts (Rights of Third Parties) Act 1999.
25. LAW
18.1 This Agreement shall in all respects be governed and construed in accordance with the laws of England.
26 SIGNATORY
Signed for and on behalf of the London Borough of Hillingdon
Print Name Sandra Taylor
Position Executive Director Adult Social Care and Health: LB Hillingdon
Date
Signed for and on behalf of the London Borough of Hounslow
Print Name Martin Waddington
Position Director of Commissioning/Borough Director Hounslow NWL ICS, LB Hounslow
Date
View Decision / Minutes Text
Executive Decision Notice – 23 April 2025
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision PUBLIC HEALTH COLLABORATION PROJECT
AGREEMENT BETWEEN HOUNSLOW AND HILLINGDON
Reference No. 1392
Date of decision Wednesday 23 April 2025
Call-in expiry date Wednesday 30 April 2025
Relevant Select
Committee
Health and Social Care Select Committee
Relevant Wards N/A
Decision made
Cabinet Members
making the decision
Councillor Ian Edwards – Leader of the Council
Cllr Jane Palmer- Cabinet Member for Health and Social Care
Decision Approved
The Leader of the Council, in consultation with the Cabinet
Member for Health & Social Care:
1. Approved the Memorandum of Understanding
between the London Borough of Hillingdon and the
London Borough of Hounslow for the shared
provision of Public Health Specialist Capacity and
authorises the Corporate Director of Adult Social
Care to sign the necessary documentation;
2. Noted the financial implications and approve d the
payment schedule for the first year as set out in the
Memorandum of Understanding found in Appendix 1
in the report.
Reason for decision The collaboration will ensure that Hillingdon meets statutory
public health requirements, deliver mandated public health
functions, and achieve improved public health services and for
designated public health services, identifies opportunities for
shared provision that achieve economies of scale.
Alternative options
considered and
rejected
Alternative options include not entering into the collaboration,
which would result in missed opportunities for improved public
health services and economies of scale. Risks include potential
non-compliance with statutory requirements and financial
Executive Decision Notice – 23 April 2025
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
implications, which will be mitigated through regular monitoring
and performance reviews.
Classification Part I–Public
Link to associated
report
The Link to the report can be found here
Relevant Officer
contact & Directorate
Sandra Taylor, Adult Social Care & Health
Any interest declared
by the Cabinet
Member(s) /
dispensation granted
N/A
Implementation of decision & scrutiny call-in
[Internal Use only]
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice only
from the expiry of the scrutiny call-in period which is:
5pm on Wednesday 30 April 2025
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
Councillor scrutiny
call-in of this
decision
Councillors on the relevant Select Committee shown in this notice
may request to call-in this decision. The request must be before the
expiry of the scrutiny call-in period above.
Councillors should use the Scrutiny Call-in App (link below) on their
devices to initiate any call-in request. Further advice can be sought
from Democratic Services if required:
Scrutiny Call-In - Power Apps (secure)
Executive Decision Notice – 23 April 2025
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and Access
to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
If you would like more information on this decision, please contact
Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
Circulation of this decision notice is to a variety of people including
Members of the Council, Corporate Directors, Officers, Group
Secretariats and the Public. Copies are also placed on the
Council’s website.
Democratic Services
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