Hillingdon Council Cabinet Member and Officer Decisions
Leisure Centre Refurbishment Programme 2025/26 - Hillingdon Sports & Leisure Complex 3G football pitch replacement (Release No 1)
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Democratic Services Location: Phase II DDI: 01895 250636 CMD No: 1626 To: COUNCILLOR EDDIE LAVERY CABINET MEMBER FOR FINANCE & TRANSFORMATION COUNCILLOR WAYNE BRIDGES CABINET MEMBER FOR COMMUNITY & ENVIRONMENT c.c. All Members of the Residents Services Select Committee c.c. Ward Councillors for Uxbridge c.c. Nicky McDermott, Residents Services Date: 03 February 2026 Non-Key Decision request Form D CAPITAL RELEASE REPORT (February 2026) DEPARTMENT: RESIDENT SERVICES SERVICE AREA / PROGRAMME: Leisure Centres Refurbishment Programme RELEASE NO: 1 Dear Cabinet Members, Attached is a report requesting that a decision be made by you as an individual Cabinet Member. Democratic Services confirm that this is not a key decision, as such, the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 notice period does not apply. You should take a decision on or after Wednesday 11 February 2026 in order to meet Constitutional requirements about publication of decisions that are to be made. You may wish to discuss the report with the Corporate Director before it is made. Please indicate your decision on the duplicate memo supplied and return it to me when you have made your decision. I will then arrange for the formal notice of decision to be published. Anisha Teji Democratic Services Title of Report: Leisure Centres Refurbishment Programme RELEASE NO: 1 Decision made: Reasons for your decision: (e.g. as stated in report) Alternatives considered and rejected: (e.g. as stated in report) Signed ……………………………………………………… Date…………………….. Cabinet Member f or Community & Environment / Cabinet Member f or Finance & Transformation Capital Release Report – 3 February 2026 Part 1 - Public CAPITAL RELEASE REPORT (February 2026) DEPARTMENT: RESIDENT SERVICES SERVICE AREA / PROGRAMME: LEISURE Centres Refurbishment Programme RELEASE NO: 1 Cabinet Member & Portfolio Cllr Eddie Lavery, Cabinet Member for Finance & Transformation Cllr Wayne Bridges, Cabinet Member for Community & Environment Responsible Officer Dan Kennedy – Corporate Director of Residents Services Report Author & Directorate Nicky McDermott – Residents Services Papers with report Appendix A with capital release requests for approval HEADLINES Summary To seek Cabinet Member approval for the release of capital funds. Putting our Residents First Delivering on the Council Strategy 2022-2026 This report supports our ambition for residents / the Council of: Live active and healthy lives This report supports our commitments to residents of: Thriving, Healthy Households Financial Cost This report seeks the release of £296k from the Leisure Centres Refurbishment budget for the Hillingdon Sports and Leisure Complex 3G Football Pitch Replacement. The works will commence upon release of the funds and are due for completion by April 2026. Relevant Select Committee Resident Services Select Committee Relevant Ward(s) Uxbridge RECOMMENDATIONS That the Cabinet Member for Financ e & Transformation, in consultation with the Cabinet Member for Community and Environment agree to the following capital release request of £256k from the Leisure Refurbishment programme 2025/26 capital budget f or the Hillingdon Sports and Leisure Complex 3G Football Pitch replacement (Appendix A). Capital Release Report – 3 February 2026 Part 1 - Public Reasons for recommendation Completing this work will ensure that Hillingdon Sports and Leisure Complex continues to operate efficiently and with no loss of service to the 3G astroturf pitch. Alternative options considered The Council could choose not to complete the work , but this could result in the Football Foundation reclaiming part of the grant funding issued to the Council. Not completing the work would result in the closure of the pitch and would result in damage to the Council’s reputation. Select Committee comments None at this stage. SUPPORTING INFORMATION The Council’s four Leisure Centres (Hillingdon Sports & Leisure Complex, Highgrove Pool, Botwell Green Sports & Leisure Centre and Queensmead Sports Centre) are managed by GLL on behalf of the Council. In 2008, the Council received a £500 ,000 grant towards the construction of an Artificial Grass Pitch at Hillingdon Sports and Leisure C omplex. In order to maintain the 3G football pitch in line with the Football Foundation’s grant funding conditions it is necessary to replace the 3G pitch carpet surface as it is now a health and safety risk. The cost of the work will be funded via the Leisure Refurbishment capital budget that forms part of the contractual agreement that the Council has with GLL. As part of the contract variation that was agreed by Cabinet in March 2023 there was a requirement for the Council to set aside £100k per year for lifecycle replacement works. This budget, until the 2025/26 financial year, totals £300k. GLL have obtained quotes from specialist pitch replacement companies. The refurbishment of the existing 11-a-side artificial pitch will include the following works: • Install a welfare unit and security fencing to house plant and equipment • Remove existing turf and shock pad including their disposal • Supply and lay Trocellen 10mm prefabricated shockpad • Supply and lay Fieldturd XM750.11 artificial turf including permanent markings for one 11- a-side pitch and three 5-a-side pitches • Installation of dividing net curtains • Purchase and installation of goalposts (four sets) The 3G pitch is used for a range of football activities for the local community that include Ickenham Youth Football Club sessions, dementia football club sessions, the Council’s holiday and food programme and the walking football club. Income generated from the pitch is £114k per annum. Capital Release Report – 3 February 2026 Part 1 - Public This report now seeks the release of the funds from the Leisure Refurbishment budget in order for GLL to complete the works on behalf of the Council. The cost of the work can be found in Table 1 below: Table 1: Cost Plan Cost of Works £ Replacement of the 3G surface 265,066 Dividing nets and goal replacement 16,454 Project management charge (5%) 14,076 Total 295,596 Financial Implications (Leisure Centre Refurbishment Programme Budget 2025/26 £300k, Previously Released Nil, Capital Release Requested £296k) – Appendix A The revised 2025/26 budget for the Leisure Centre Refurbishment programme is £300k funded from Council resources. The report seeks the capital release of £296k from the Leisure Centre Refurbishment programme for the replacement of the 3G football pitch at Hillingdon Sports and Leisure C omplex. T he release request is based on quotes from the Council’s approved term contract or GLL . It is anticipated that the resurfacing of the football pitch will increase usage and income. Currently, the income generated is £113k per annum and this is likely to increase by a further 25% to 30% (£28k to £34k) per annum after the replacement of the 3G football pitch. RESIDENT BENEFIT & CONSULTATION The benefit or impact upon residents, service users and communities The completion of these works will ensure that residents and users will be able to enjoy a high quality and safe leisure facility provision. Consultation carried out or required None required. CORPORATE CONSIDERATIONS Corporate Finance Corporate Finance has reviewed the report and concurs with the financial implications set out above, noting that the funds are to be released from the approved revised 2025/26 Leisure Centre Refurbishment capital budget, financed by Council resources. Capital Release Report – 3 February 2026 Part 1 - Public Legal Legal Services confirm that the Council is responsible for carrying out this function pursuant to section 19 of the Local Government (Miscellaneous Provisions) Act 1976. Furthermore, as the current 3G pitch carpet surface is described in this report as currently posing a health and safety risk, replacement is necessary if there is to be continued use of the 3G pitch. This is pursuant to section 3 of the Health and Safety at Work Act 1974 and section 2 of the Occupiers ’ Liability Act 1957. Thus, there are no legal impediments to the requested capital release being authorised, although any contract arrangement that the Council is party to must comply with the Council's Procurement Standing Orders. Capital Release Protocol The release of all capital funds, and certain revenue funds, held by the Council is to be made by a formal democratic decision. No expenditure can be placed or committed by officers until this formal approval is given by Democratic Services. Release of funds must be for identified projects only and strictly not for the general release of funds for projects to be identified at a later date. No block releases of capital or funding will be allowed, except if authorised by the Leader of the Council in advance to Corporate Finance. The release of funds will only be made if previous Council, Cabinet or Cabinet Member agreement has been given to the project and only if there is an approved budget. BACKGROUND PAPERS NIL. Capital Release Report – 3 February 2026 Part 1 - Public APPENDIX A Leisure Centre Refurbishment Programme 2025/26 – Hillingdon Sports & Leisure Complex 3G Football Pitch Replacement Location Project / Expenditure Title Information Funds Release Sought £000’s Approve Hold More Information Required Hillingdon Sports & Leisure Complex 3G Pitch Replacement To resurface the existing outdoor 3G football pitch (full size 11 a side pitch) 296 Total seeking release 296 Previously released 0 Budget 300 Remaining budget 4
View Decision / Minutes Text
Executive Decision Notice –11 February 2026
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision CAPITAL RELEASE REPORT (February 2026)
DEPARTMENT: RESIDENT SERVICES
SERVICE AREA / PROGRAMME: Leisure Centres
Refurbishment Programme RELEASE NO: 1
Reference No. 1626
Date of decision Wednesday 11 February 2026
Call-in expiry date Wednesday 18 February 2026
Relevant Select
Committee
Residents Services Select Committee
Relevant Wards Uxbridge
Decision made
Cabinet Members making
the decision
Councillor Eddie Lavery, Cabinet Member for Finance &
Transformation
Councillor Wayne Bridges, Cabinet Member for Community
& Environment
Decision Approved
That the Cabinet Member for Finance &Transformation,
in consultation with the Cabinet Member for Community
and Environment agreed to the following capital release
request of £256k from the Leisure Refurbishment
programme 2025/26 capital budget for the Hillingdon
Sports and Leisure Complex 3G Football Pitch
replacement (Appendix A).
Reason for decision Completing this work will ensure that the Hillingdon Sports
and Leisure Complex continues to operate efficiently, with
no loss of service to the 3G astroturf pitch. The works will
maintain the safe and effective operation of the facility,
ensuring that residents and users can continue to access a
high‑quality leisure provision without disruption.
Alternative options
considered and rejected
The Council could choose not to complete the work, but this
could result in the Football Foundation reclaiming part of the
grant funding issued to the Council. Not completing the work
would result in the closure of the pitch and would result in
damage to the Council’s reputation.
Classification Part I – Public
Executive Decision Notice –11 February 2026
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Link to associated report Here
Relevant Officer contact
& Directorate
Nicky McDermott – Residents Services Directorate
Any interest declared by
the Cabinet Member(s) /
dispensation granted
N/A
Implementation of decision & scrutiny call-in
[Internal Use only]
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice only
from the expiry of the scrutiny call-in period which is:
5pm on Wednesday 18 February 2026
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
Councillor scrutiny
call-in of this
decision
Councillors on the relevant Select Committee shown in this notice
may request to call-in this decision. The request must be before the
expiry of the scrutiny call-in period above.
Councillors should use the Scrutiny Call-in App (link below) on their
devices to initiate any call-in request. Further advice can be sought
from Democratic Services if required:
Scrutiny Call-In - Power Apps (secure)
Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and Access
to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
If you would like more information on this decision, please contact
Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
Circulation of this decision notice is to a variety of people including
Members of the Council, Corporate Directors, Officers, Group
Secretariats and the Public. Copies are also placed on the
Council’s website.
Democratic Services
London Borough of Hillingdon
Civic Centre
High Street
Uxbridge
UB8 1UW