Hillingdon Council Cabinet Member and Officer Decisions
CAPITAL RELEASE REPORT (JUNE 2026) DEPARTMENT: HOUSING GRANTS & ADAPTATIONS SERVICE AREA / PROGRAMME: RESIDENTS SERVICES RELEASE NO: 1
Report Document
Can't see the PDF? Download Report
Decision / Minutes Document
Can't see the PDF? Download Minutes
Text extracted from PDFs
View Report Text
Democratic Services
Location: Phase II
Ext: 0636
DDI: 01895 25 0636
CMD No: 2026/1712
To: COUNCILLOR EDDIE LAVERY
CABINET MEMBER FOR FINANCE
COUNCILLOR NICK DENYS
CABINET MEMBER FOR PLANNING, HOUSING &
PROPERTY
c.c. All Members of th e Corporate Resources &
Infrastructure Select Committee
c.c. Dan Kennedy – Corporate Director of Residents
Services
c.c. Alan Galloway – Residents Services
Date: 15 June 2026
Non-Key Decision request Form D
CAPITAL RELEASE REPORT (JUNE 2026) DEPARTMENT:
HOUSING GRANTS & ADAPTATIONS SERVICE AREA /
PROGRAMME: RESIDENTS SERVICES RELEASE NO: 1
Dear Cabinet Members,
Attached is a report requesting that a decision be made by you as an individual Cabinet
Member. Democratic Services confirm that this is not a key decision, as such, the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England)
Regulations 2012 notice period does not apply.
You should take a decision on or after Tuesday 23 June 2026 in order to meet
Constitutional requirements about publication of decisions that are to be made. You may
wish to discuss the report with the Corporate Director before it is made. Please indicate your
decision on the duplicate memo supplied and return it to me when you have made your
decision. I will then arrange for the formal notice of decision to be published.
Naveed Ali
Democratic Services
Title of Report: CAPITAL RELEASE REPORT (JUNE 2026) DEPARTMENT: HOUSING
GRANTS & ADAPTATIONS SERVICE AREA / PROGRAMME: RESIDENTS SERVICES
RELEASE NO: 1
Decision made:
Reasons for your decision: (e.g. as stated in report)
Alternatives considered and rejected: (e.g. as stated in report)
Signed ……………………………………………………… Date……………………..
Cabinet Member for Finance / Cabinet Member for Planning, Housing & Property
Capital Release Report – 15 June 2026
Part 1 Public
CAPITAL RELEASE REPORT (JUNE 2026)
DEPARTMENT: HOUSING GRANTS & ADAPTATIONS
SERVICE AREA / PROGRAMME: RESIDENTS SERVICES
RELEASE NO: 1
Cabinet Member &
Portfolio
Councillor Eddie Lavery, Cabinet Member for Finance
Councillor Nick Denys, Cabinet Member for Planning, Housing &
Property
Responsible Officer Daniel Kennedy, Residents Services
Report Author &
Directorate
Alan Galloway, Residents Services
Papers with report Appendix A – Capital release request for approval
HEADLINES
Summary
To seek Cabinet Member approval for the release of capital funds.
Putting our
Residents First
Delivering on the
Council Strategy
2022-2026
This report supports our ambition for residents / the Council of:
Stay living independently for as long as they are able
This report supports our commitments to residents of:
Thriving, Healthy Households
This report also supports our Housing Assistance ( Adaptations)
Policy
Financial Cost This report seeks the release of £ 2,146,000 from the Disabled
Facilities Grant (DFG) Major Adaptations to Property 2026 /27
budget for adaptations to privately owned properties for disabled
tenants.
The project manager is Alan Galloway.
The works will commence upon release of the funds and are due for
completion by March 2027.
Relevant Select
Committee
Corporate Resources & Infrastructure Select Committee.
Relevant Ward(s) All Wards
Capital Release Report – 15 June 2026
Part 1 Public
RECOMMENDATIONS
That the Cabinet Member for Finance & Transformation, in consultation with the Cabinet
Member for Planning, Housing & Property, agree to the following capital release requests
of £ 2,146,000 from the Disabled Facil ities Grant (DFG) Major Adaptations to Property
2026/27 programme budget (Appendix A).
Reasons for recommendation
The requested grant funding represents the 202 6/27 annual budget, amounting to £ 2,146,000.
This sum is intended to cover major adaptation works for tenants in privately owned properties.
This funding release will enable the team to manage service delivery effectively and ensure they
meet the required timescales.
Alternative options considered
An alternative approach would be to request capital release for each property after receiving
quotes for multiple workstreams. However, this method was previously used and found to delay
urgent or reactive works due to waiting for funding approval. The goal is to implement major
adaptations swiftly to minimise risks to residents and help them maintain independence in their
homes.
Select Committee comments
None at this stage.
SUPPORTING INFORMATION
The Council commissions major adaptations to its properties to help disabled tenants adapt and
improve their homes, enabling them to live independently.
An Occupational Therapist assesses each resident and recommends major adaptations based
on their needs. A grant surveyor then visits the property to determine if the recommendations are
reasonable and practical. Common adaptations include level access showers and stairlifts.
These adaptations significantly enhance the well -being of vulnerable residents by reducing the
risk of hospitalisation and lowering health service and social care costs from falls and other
accidents. This aligns with the policy of prevention and support, allowing individuals to live safely
in their homes rather than moving to long-term residential care.
Several hundred grant applications are submitted (across all tenures, including privately owned
properties). Each case may involve multiple elements, such as a ramp, stairlift, and level access
shower.
Officers are requesting grant funding of £2 ,146,000. This funding will cover major adaptation
works for residents i n privately owned properties. This will enable the team to manage service
delivery effectively and ensure they meet the required timescales. The works will be completed
Capital Release Report – 15 June 2026
Part 1 Public
by framework contractors who have gone through the procurement process, unless the works are
specialist, in which case quotes will be requested in line with procurement policy.
Project / Programme Cost plan £
Works 1,845,560
Internal Fees @ 10% 214,600
Contingency Fees @ 2% 85,840
Total 2,146,000
Financial Implications
HRA Major Adaptations Budget 2026-27 £2,146k, Previously Released Nil, Capital Release
Requested £2,146k – Appendix A
The 2026/27 capital programme approved by Cabinet and Council in February 2026 included a
budget of £2,1 46k for the Dis abled Facilities Grant ( DFG) for m ajor adaptations to private
properties for elderly and disabled residents to live independently.
This report is requesting capital release of £ 2,146k for adaptation works. This release includes
the cost of works based on the National Housing Federation Schedule of Rates (NATFED Version
7), internal project management fees and project contingency of 10% and 2% respectively of the
programme work costs.
RESIDENT BENEFIT & CONSULTATION
The benefit or impact upon residents, service users and communities
The programme delivers targeted home adaptations within LBH residents’ homes for vulnerable
and disabled residents, enabling them to live safely and maintain independence. The works
support the Council’s duties under the Equality Act 2010 by providing reasonable adjustments
that remove physical barriers and prevent residents being placed at a substantial disadvantage
due to disability. This approach improves health, safety and wellbeing outcomes, supports
residents to remain in their own homes for longer, and helps reduce longer -term demand on
health and social care services.
Consultation carried out or required
None required.
CORPORATE CONSIDERATIONS
Corporate Finance
Capital Release Report – 15 June 2026
Part 1 Public
Corporate Finance have reviewed the report and concur with the financial implications set out
above, noting the recommendation for capital release to fund adaptation work from the approved
2026-27 DFG budget for Major Adaptations to Property.
Legal
Legal Services confirms that the Council is responsible for carrying out this function pursuant to
the disabled facilities grant scheme governed by sections 19 to 24 of the Housing Grants,
Construction and Regeneration Act 1996. Section 23 sets out the purposes for which grants must
or may be given.
Thus, there are no legal impediments to the capital release being authorised, although any
contract that the Council enters into must comply with the Council's Procurement Standing
Orders.
Infrastructure / Asset Management
Asset management are the authors of the report.
Capital Release Protocol
The release of all capital funds, and certain revenue funds, held by the Council is to be made by
a formal democratic decision. No expenditure can be placed or committed by officers until this
formal approval is given by Democratic Services. Release of funds must be for identified projects
only and strictly not for the general release of funds for projects to be identified at a later date.
No block releases of capital or funding will be allowed, except if authorised by the Leader of the
Council in advance to Corporate Finance. The release of funds will only be made if previous
Council, Cabinet or Cabinet Member agreement has been given to the project and only if there is
an approved budget.
BACKGROUND PAPERS
NIL.
Capital Release Report – 15 June 2026
Part 1 Public
APPENDIX A
Disabled Facilities Grant Major Adaptations to Property 2026/27 Release No.
1
Location
Project /
Expenditure
Title
Information
Funds
Release
Sought
£
Approve Hold
More
Information
Required
Multiple
Major
Adaptations Major adaptation
works to privately
owned dwellings
1,845,560
Internal Fees
@ 10%
214,600
Contingency
@ 2%
85,840
Total seeking release 2,146,000
Previously released 0
Budget 2,146,000
Remaining budget 0
View Decision / Minutes Text
Executive Decision Notice – 26 June 2026
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision CAPITAL RELEASE REPORT (JUNE 2026)
DEPARTMENT: HOUSING GRANTS & ADAPTATIONS
SERVICE AREA / PROGRAMME: RESIDENTS SERVICES
RELEASE NO: 1
Reference No. 2026/1712
Date of decision Friday 26 June 2026
Call-in expiry date Friday 03 July 2026
Relevant Select
Committee
Corporate Resources & Infrastructure Select Committee
Relevant Wards All Wards
Decision made
Cabinet Members making
the decision
Councillor Eddie Lavery – Cabinet Member for Finance
Councillor Nick Denys – Cabinet Member for Planning,
Housing & Property
Decision Agreed
That the Cabinet Member for Finance & Transformation,
in consultation with the Cabinet Member for Planning,
Housing & Property, agree d to the following capital
release requests of £2,146,000 from the Disabled
Facilities Grant (DFG) Major Adaptations to Property
2026/27 programme budget (Appendix A of the
associated report).
Reason for decision The requested grant funding represents the 2026/27 annual
budget, amounting to £2,146,000. This sum is intended to
cover major adaptation works for tenants in privately owned
properties. This funding release will enable the team to
manage service delivery effectively and ensure they meet
the required timescales.
Alternative options
considered and rejected
An alternative approach would be to request capital release
for each property after receiving quotes for multiple
workstreams. However, this method was previously used
and found to delay urgent or reactive works due to waiting
for funding approval. The goal is to implement major
adaptations swiftly to minimise risks to residents and help
them maintain independence in their homes.
Classification Part I – Public
Link to associated report Here
Executive Decision Notice – 26 June 2026
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Relevant Officer contact
& Directorate
Alan Galloway, Residents Services
Any interest declared by
the Cabinet Member(s) /
dispensation granted
N/A
Implementation of decision & scrutiny call-in
[Internal Use only]
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice only
from the expiry of the scrutiny call-in period which is:
5pm on Friday 03 July 2026
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
Councillor scrutiny
call-in of this
decision
Councillors on the relevant Select Committee shown in this notice
may request to call-in this decision. The request must be before the
expiry of the scrutiny call-in period above.
Councillors should use the Scrutiny Call-in App (link below) on their
devices to initiate any call-in request. Further advice can be sought
from Democratic Services if required:
Scrutiny Call-In - Power Apps (secure)
Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and Access
to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
If you would like more information on this decision, please contact
Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
Circulation of this decision notice is to a variety of people including
Members of the Council, Corporate Directors, Officers, Group
Secretariats and the Public. Copies are also placed on the
Council’s website.
Democratic Services
London Borough of Hillingdon
Civic Centre
High Street
Uxbridge
UB8 1UW