Hillingdon Council Cabinet Member and Officer Decisions
Capital Release Report 2024/25 – Highways Bridges and Structures – CR1
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Democratic Services Location: Phase II Ext: 7655 DDI: 01895 277655 CMD No: 1141 To: COUNCILLOR JONATHAN BIANCO CABINET MEMBER FOR PROPERTY, HIGHWAYS AND TRANSPORT COUNCILLOR MARTIN GODDARD CABINET MEMBER FOR FINANCE c.c. All Members of the Corporate Resources and Infrastructure Select Committee c.c. Pam Siva-Kumar, Place Directorate Date: 12 June 2024 Non-Key Decision request Form D CAPITAL RELEASE REPORT (May 2024) DEPARTMENT: PLACE SERVICE AREA / PROGRAMME: HIGHWAY BRIDGES & STRUCTURES 2024 - 2025 RELEASE NO: 1 Dear Cabinet Members, Attached is a report requesting that a decision be made by you as an individual Cabinet Member. Democratic Services confirm that this is not a key decision, as such, the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 notice period does not apply. You should take a decision on or after Thursday 20 June 2024 in order to meet Constitutional requirements about publication of decisions that are to be made. You may wish to discuss the report with the Corporate Director before it is made. Please indicate your decision on the duplicate memo supplied and return it to me when you have made your decision. I will then arrange for the formal notice of decision to be published. Anisha Teji Democratic Services Title of Report: HIGHWAY BRIDGES & STRUCTURES 2024 – 2025 RELEASE NO: 1 Decision made: Reasons for your decision: (e.g. as stated in report) Alternatives considered and rejected: (e.g. as stated in report) Signed ……………………………………………………… Date…………………….. Cabinet Member for Property, Highways and Transport and the Cabinet Member for Finance Cabinet Member Report – 12 June 2024 Part 1 - Public CAPITAL RELEASE REPORT (May 2024) DEPARTMENT: PLACE SERVICE AREA / PROGRAMME: HIGHWAY BRIDGES & STRUCTURES 2024 - 2025 RELEASE NO: 1 Cabinet Members Councillor Jonathan Bianco Councillor Martin Goddard Cabinet Portfolios Cabinet Member for Property, Highways and Transport Cabinet Member for Finance Officer Contact Pam Siva-Kumar, Place Directorate Papers with report Appendix A with capital release requests for approval HEADLINES Summary To seek Cabinet Member approval for the release of capital funds. Putting our Residents First This report supports the following Council objectives of: Our People; Our Built Environment; Strong financial management. Financial Cost This report seeks the release of £300k from the 202 4/25 Highway Bridges & Structures Capital Programme budget for the schemes detailed in this report. The works will commence upon release of the funds and are due for completion by March 2025. Relevant Select Committee Corporate Resources and Infrastructure Select Committee Ward(s) affected Uxbridge, West Drayton, Wood End and Belmore RECOMMENDATIONS That the Cabinet Member for Financ e and the Cabinet Member for P roperty, Highways & Transport agree to the capital release request of £300 k from the Highways Bridges & Structures 2024/25 budget to support the schemes outlined in this report (Appendix A). Reasons for recommendation The recommendation enables the release of funds to progress the Highways Structures Programme detailed in Appendix A. The projects listed will limit the deterioration and preserve the structural integrity of the highway structures avoiding any undue failure of the structural elements. The works will improve the Cabinet Member Report – 12 June 2024 Part 1 - Public condition of the structures and the highway network. These works will be undertaken by the Council’s Highways Term Service Contractor, O’Hara Bros Surfacing Ltd. Alternative options considered This work is vital as it entails the identification of structural deterioration and the preservation of the structural integrity of highway structures. There is no alternative but to carry out this work because, if left undone, there would be health and safety implications. Therefore, it is recommended that these projects are progressed without delay to maintain the structural integrity of the Council’s highway structures. Select Committee comments None at this stage. SUPPORTING INFORMATION The Highway Bridges and Structures Work Programme is funded from the 2024 /25 capital programme for highway structures. The estimated costs of the programme totalling £300,000 is shown in Table 1 below. Table 1: Project Cost Breakdown Programme Cost Plan Cost (£) Works 228,000 External fees (consultants) 30,000 Internal fees 20,000 Project Contingency 22,000 Total Cost 300,000 Highway Bridges & Structures 2024-25 - Total £300k, breakdown below: 1. Hayes Bridge, Uxbridge Road, Hayes (Release requested £205k) Hayes Bridge carries Uxbridge Road (A4020) over Yeading Brook. Uxbridge Road is on the Borough Principal Road Network (BPRN). Over the years, the condition of the concrete bridge has deteriorated and there are several areas where the concrete is in poor condition. The funding is for concrete works to the deck soffit & abutments of the bridge. 2. Park Road Bridge, Uxbridge (Release requested £23k) Park Road Bridge carries Park Road (B483), which is on the Borough Principal Road Network (BPRN), an important, busy road within the borough and an abnormal load route over the London Underground railway lines. Park Road is a two- lane carriageway with footway on one side and the central reserve on the other side. This bridge is a three span precast concrete structure. Cabinet Member Report – 12 June 2024 Part 1 - Public The funding is for the replacement of the expansion joints which are in a poor condition and associated works. 3. Project Centre Fees (term consultant) (Release requested £30k) This funding is for the Project Centre fees for design, principal designer role, obtaining the necessary permits from authorities like the Environment Agency and Canal and River Trust, liaison with other stakeholders and undertaking site visits as required. 4. Internal Engineers Fees (Release requested £20k) This funding is for project management, commissioning of consultant and contractor, contract management, liaison with all stakeholders and site visits as required. 5. Contingencies (Release requested £22k) An amount of £22k has been allowed for contingencies to cater for the high-risk items of work and any unforeseen circumstances like possible flooding of the work undertaken in the river due to heavy rainfall causing delays, the increase in areas of repair to the concrete substrate that are exposed after breaking out, ambiguity in the as -built drawings resulting in more material being used, and delays due to inclement weather. It is proposed that any contingency that is not used for the above projects is transferred to fund the repairs to Cricketfield Road Bridge (detailed below). 6. Cricketfield Road Bridge, West Drayton The bridge carries Cricketfield Road over the river Crane and is a continuous two span double Bailey bridge supported at mid- point on a concrete pier situated in the river. The bridge has an overall length of 30.5m and clear width 3.9m and carries a single lane carriageway. The approaches to the bridge and certain bridge elements have deteriorated and require repairs. The funding is for works to the approaches and bridge elements. Financial Implications Highways Bridges and Structures Budget £300k, Previously Released Nil, Capital Release Requested £300k – Appendix A The 2024/25 capital programme, approved by Cabinet and Council in February 2024, includes a budget of £300k for the Highways Bridges & Structures Programme, funded from Council resources. The report seeks the release of £300k from the Highways Bridges & Structures budget to progress the works detailed in the body of the report. The cost plan for the projects is based on the schedule of rates within the approved highways term contract and includes external consultant fees, internal fees and contingency of 8.7% and 9.6% respectively of the total quoted works costs. Cabinet Member Report – 12 June 2024 Part 1 - Public RESIDENT BENEFIT & CONSULTATION The benefit or impact upon residents, service users and communities The projects will improve the condition of the Council's bridge stock and allow safe passage to all road users. Consultation carried out or required Consultation is to be carried out as part of the implementation of each scheme as appropriate. CORPORATE CONSIDERATIONS Corporate Finance Corporate Finance concurs with the financial implications above, confirming that the £300k Highways and Bridges Structures programme is in the approved General Fund capital programme, financed by Council resources. Legal Legal Services confirm that the Council is responsible for carrying out this function pursuant to section 41 of the Highways Act 1980. Any contract that is entered into must comply with the Council's Procurement and Contract Standing Orders. This report states that the highway works will be undertaken through the Council’s Highways Term Contract with O’Hara Bros Surfacing Ltd. Paragraph 4.4(v) of Standing Order states that competitive tenders or quotations shall not be required if the Approved Officer is satisfied, and has obtained written agreement from the Head of Procurement and the Leader of the Council, the works, services or goods will be obtained through a corporately tendered and managed contract that has been established for all officers of the Council to use. Thus, there are no legal implications to the Council authorising the capital release requested in this report. Infrastructure / Asset Management Infrastructure / Asset Management comments are included within the body of the report. Capital Release Protocol The release of all capital funds, and certain revenue funds, held by the Council is to be made by a formal democratic decision. No expenditure can be placed or committed by officers until this formal approval is given by Democratic Services. Release of funds must be for identified projects only and strictly not for the general release of funds for projects to be identified at a later date. No block releases of capital or funding will be allowed, except if authorised by the Leader of the Council in advance to Corporate Finance. The release of funds will only be made if previous Cabinet Member Report – 12 June 2024 Part 1 - Public Council, Cabinet or Cabinet Member agreement has been given to the project and only if there is an approved budget. BACKGROUND PAPERS NIL. Cabinet Member Report – 12 June 2024 Part 1 - Public APPENDIX A Highways Bridges & Structures 2023/24 Location Project / Expenditure Title Information Funds Release Sought £000s Approve Hold More Information Required Hayes Bridge Improvement works Concrete Repairs 205 Park Road Bridge Improvement works Expansion Joint replacement & associated works 23 All locations Consultant fee Design, liaison with stakeholders, permits and site visits 30 All locations Engineers fees Planning, project management, liaison with stakeholders and site visits 20 Above bridges Improvement works Contingencies 22 Total seeking release 300 Previously released 0 Budget 300 Remaining budget 0
View Decision / Minutes Text
Executive Decision Notice – 12 July 2024
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision CAPITAL RELEASE REPORT (May 2024)
DEPARTMENT: PLACE
SERVICE AREA / PROGRAMME: HIGHWAY BRIDGES &
STRUCTURES 2024 - 2025
RELEASE NO: 1
Reference No. 1141
Date of decision Friday 12 July 2024
Call-in expiry date Friday 19 July 2024
Relevant Select
Committee
Corporate Resources and Infrastructure Select Committee
Relevant Wards Uxbridge, West Drayton, Wood End and Belmore
Decision made
Cabinet Members
making the decision
Councillor Jonathan Bianco – Cabinet Member for Property,
Highways and Transport
Councillor Martin Goddard – Cabinet Member for Finance
Decision Approved
That the Cabinet Member for Finance and the Cabinet
Member for P roperty, Highways & Transport agree to the
capital release request of £300k from the Highways Bridges
& Structures 2024/25
budget to support the schemes
outlined in this report (Appendix A).
Reason for decision The recommendation enables the release of funds to progress
the Highways Structures Programme. The projects listed will
limit the deterioration and preserve the structural integrity of the
highway structures avoiding any undue failure of the structural
elements. The works will improve the condition of the structures
and the highway network.
Alternative options
considered and
rejected
There is no alternative but to carry out this work due to potential
health and safety implications.
Classification Part I – Public
Link to associated
report
Here
Relevant Officer
contact & Directorate
Pam Siva-Kumar, Place Directorate
Any interest declared
by the Cabinet
Member(s) /
dispensation granted
N/A
Executive Decision Notice – 12 July 2024
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Implementation of decision & scrutiny call-in
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officers?
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from the expiry of the scrutiny call-in period which is:
5pm on Friday 19 July 2024
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Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and Access
to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
If you would like more information on this decision, please contact
Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
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Members of the Council, Corporate Directors, Officers, Group
Secretariats and the Public. Copies are also placed on the
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