Hillingdon Council Cabinet Member and Officer Decisions
AWARD OF CONTRACT TO CONSTELLIA PUBLIC LTD FOR THE STATEMENT OF WORKS WITH SARAH JANE BAKER LIMITED
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Executive Decision Notice – 21 May 2025
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision AWARD OF CONTRACT TO CONSTELLIA PUBLIC LTD
Reference No. 1420
Date of decision Wednesday 21 May 2025
Call-in expiry date Thursday 29 May 2025
Relevant Select
Committee
Health & Social Care Select Committee
Relevant Wards N/A
Decision made
Cabinet Members
making the decision
Councillor Ian Edwards, Leader of the Council
Councillor Jane Palmer, Cabinet Member for Health & Social
Care
Decision Approved
The Leader of the Council, in consultation with the Cabinet
Member for Health & Social Care:
1. Accepted the award of contract to Constellia Public
Ltd for the Statement of Works with S arah Jane
Baker Limited on a direct award basis, for the
provision of Project Management Services to the
London Borough of Hillingdon, starting 2 nd June
2025 and completing on 14th November 2025 and at
a maximum cost of £53,350; and
2. Delegated approval of any future variation or
extension to the Corporate Director of Adult Social
Care and Health, strictly within approved budgets.
Reason for decision
The consultancy contract will benefit residents by ensuring the
successful completion of key projects that will improve services
and facilities to residents in the Borough.
1. Constellia are the Council’s preferred partner for
professional services where there is a need for
additional interim specialist resource to support project
related activity. This route to appoint is used where
other HR off payroll routes to award are not deemed
Executive Decision Notice – 21 May 2025
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
viable or suitable by the commissioning manager. The
requirements of the consultant are defined in a
Statement of Works and payment is made against
successful completion of that statement of works.
2. The provision of the consultancy contract is necessary
to ensure the successful continuation and completion of
the transformation and improvements in ASC. This post
is required in ASC to ensure the delivery of cost savings
that are sustainable and long term and not one off. The
project manager will be responsible for leading the
delivery of the following projects for ASC.
• Digitisation of the ASC Single Point of Access
• Tech Enabled Care Strategy
• Implementation of the Commissioning model &
structure for ASC
• Occupational Therapy Review
• High-Cost Contracts Review
3. Sarah Jane Baker Limited has demonstrated expertise in
these areas and has provided valuable consultancy
services to the Council. The work plan for the next 6 months
will be:
• Implement the charging policy following Cabinet
approval in January 2025 to maximise income and
reduce outstanding debt.
• Develop a strategy and approach for transferring all
low-
cost packages of care to direct payments to
reduce Council commissioning and reduce cost.
• Input into the debt strategy for ASC, developing skills
within the financial assessment team for chasing and
collecting debt from adult social care users. Be the
ASC lead for the debt strategy.
• Continue project management of the
Implementation of the Single Point of Access (SPA)
• Lead on process and structure changes identified as
part of the SPA project.
• Lead on the Tech Enabled Care strategy for the
Council and rollout of more innovative TEC in Adult
Social Care to ensure there is an efficient and
effective offer
• Provide strategic and operational oversight to inform
the ASC commissioning model.
• Lead and oversee the accelerated reform fund
Executive Decision Notice – 21 May 2025
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
projects which aim to provide enhanced support to
unpaid carers.
• Lead on the high- cost contracts review, including
recommending a different approach to contracting
with a view to ensuring that future frameworks and
contracts are fit for purpose, and the council is
achieving maximum value for money from its
ASC&H contracts.
• Review of the OT process and maximising the use
of OTs
• Review of the Public Health staffing structure
• Embed the new long term third sector contracts into
the ASC operational model with a particular focus on
coproduction and resident outcomes
.
Alternative options
considered and
rejected
1. Not awarding the contract and seeking a new
consultancy provider. However, this would result in
delays and potential additional costs.
2. Appointing through another route – e.g. Matrix
Key risks associated with the recommendation include
potential delays in project completion and increased costs.
These risks will be mitigated through close monitoring and
management of the consultancy services.
Classification Part II - Members’ Only and Not for Publication
Link to associated
report
That this report be declared as exempt from publication as
it involves the disclosure of information in accordance
with Section 100(A) and paragraph 3 of Part 1 of Schedule
12 (A) to the Local Government Act 1972 (as amended), in
that the report contains information relating to the
financial or business affairs of any particular person
(including the authority holding that information) and that
the public i
nterest in withholding the information
outweighs the public interest in disclosing it.
Relevant Officer
contact & Directorate
Jan Major, Assistant Director, Direct Care and Business
Delivery Adult Social Care and Health
Any interest declared
by the Cabinet
Member(s) /
dispensation granted
N/A
Executive Decision Notice – 21 May 2025
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Implementation of decision & scrutiny call-in
[Internal Use only]
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice only
from the expiry of the scrutiny call-in period which is:
5pm on Thursday 29 May 2025
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
Councillor scrutiny
call-in of this
decision
Councillors on the relevant Select Committee shown in this notice
may request to call-in this decision. The request must be before the
expiry of the scrutiny call-in period above.
Councillors should use the Scrutiny Call-in App (link below) on their
devices to initiate any call-in request. Further advice can be sought
from Democratic Services if required:
Scrutiny Call-In - Power Apps (secure)
Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and Access
to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
If you would like more information on this decision, please contact
Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
Circulation of this decision notice is to a variety of people including
Members of the Council, Corporate Directors, Officers, Group
Secretariats and the Public. Copies are also placed on the
Council’s website.
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