Hillingdon Council Cabinet Member and Officer Decisions
New Contract for the Provision of Short Break Services for Children and Young People with Disabilities and/or Additional Needs
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Executive Decision Notice – 16 April 2026
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision New Contract for the Provision of Short Break Services for
Children and Young People with Disabilities and/ or
Additional Needs
Reference No. 2026/1673
Date of decision Thursday 16 April 2026
Call-in expiry date Thursday 23 April 2026
Relevant Select
Committee
Children, Families & Education Select Committee
Relevant Wards N/A
Decision made
Cabinet Members making
the decision
Councillor Ian Edwards, Leader of the Council
Councillor Susan O’Brien, Cabinet Member for Children,
Families & Education
Decision Agreed
That the Leader of the Council, in consultation with the
Cabinet Member for Children, Families & Education:
1. Having regard to the short break consultation
survey in 2025 undertaken as set out in the
associated report;
2. Accepted the tender from Community Connex
Ltd for the provision of a short breaks activity
programme for children and young people with a
disability and/ or additional needs to the London
Borough of Hillingdon for a three -year period
from 01 June 2026 to 31 May 2029 at the total
value of £251,688.
Reason for decision 1. There is a statutory duty for Local Authorities to
provide a short break provision for children and
young people with disabilities and/ or additional
needs and their carers under the Chronically Sick and
Disabled Persons Act 1970, the Children Act 1989
and the Children and Family Act 2014.
2. Providing access to short breaks for children with a
disability and/or additional needs is vital to promoting
their wellbeing and development and contributing to
stability at home.
Executive Decision Notice – 16 April 2026
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
3. Activity based short breaks are a cost -effective way
of delivering services to families and offer
opportunities for socialisation with peers and can
contribute to young people developing independence
skills.
4. Feedback from families is that they greatly value the
weekend and holiday club sessions
and that this
provides them with a break from their caring
responsibilities.
5. A competitive tender exercise has taken place. The
quality questions which providers were scored
against covered: ensuring services are inclusive and
accessible; managing demand and growing capacity;
ensuring financial sustainability; engagement with
children and families and contributing to preparation
for adulthood outcomes.
6. Community Connex scored overall the highest score.
Alternative options
considered and rejected
1. Option considered – Not providing a service cannot
be recommended as if no service were provided then
our statutory responsibilities as a Local Authority
would not be met.
2. Option considered – to extend the use of direct
payments or commissioned agency support or
overnight care. This option is not recommended as
there is limited capacity in the provider market and
this option is likely to be more expensive.
Classification Part II – Members Only and Not for Publication
Link to associated report That this report be declared as exempt from publication as
it involves the disclosure of information in accordance with
Section 100(A) and paragraph 3 of Part 1 of Schedule 12
(A) to the Local Government Act 1972 (as amended), in that
the report contains i
nformation relating to the financial or
business affairs of any particular person (including the
authority holding that information) and that the public
interest in withholding the information outweighs the public
interest in disclosing it.
Relevant Officer contact
& Directorate
Elizabeth Shields, Service Manager for Transition to
Adulthood
Any interest declared by
the Cabinet Member(s) /
dispensation granted
N/A
Implementation of decision & scrutiny call-in
[Internal Use only]
Executive Decision Notice – 16 April 2026
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice only
from the expiry of the scrutiny call-in period which is:
5pm on Thursday 23 April 2026
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
Councillor scrutiny
call-in of this
decision
Councillors on the relevant Select Committee shown in this notice
may request to call-in this decision. The request must be before the
expiry of the scrutiny call-in period above.
Councillors should use the Scrutiny Call-in App (link below) on their
devices to initiate any call-in request. Further advice can be sought
from Democratic Services if required:
Scrutiny Call-In - Power Apps (secure)
Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and Access
to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
If you would like more information on this decision, please contact
Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
Circulation of this decision notice is to a variety of people including
Members of the Council, Corporate Directors, Officers, Group
Secretariats and the Public. Copies are also placed on the
Council’s website.
Democratic Services
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