Hillingdon Council Cabinet Member and Officer Decisions
Payment Card Services for Direct Payment Users
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Executive Decision Notice – 23 May 2024
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
OFFICIAL EXECUTIVE DECISION NOTICE
PUBLISHED BY DEMOCRATIC SERVICES
Notice is hereby given that the following decision(s) have been made today by
Cabinet Members at the London Borough of Hillingdon:
Title of decision PAYMENT CARD SERVICES FOR DIRECT PAYMENT
USERS
Reference No. 1108
Date of decision Thursday 23 May 2024
Call-in expiry date Friday 31 May 2024
Relevant Select
Committee
Health and Social Care Select Committee
Relevant Wards All Wards
Decision made
Cabinet Members
making the decision
Councillor Ian Edwards – Leader of the Council
Councillor Jane Palmer – Cabinet Member Health and S ocial
Care
Decision Approved
That the Leader of the Council and Cabinet Member for
Health & Social Care:
1. Accepted the direct award to Prepaid Financial
Services (PFS) UK subsidiary of EML under the NEPO
framework NEPO505 Lot 1: Prepaid Card Accounts,
Fixed Fee Model to the London Borough of Hillingdon
for the provision of Payment Cards Services for a 2 -
year period from 01 April 2024 to 31 March 2026. The
total spend is variable which is based on the number
active cards being used at any one time and charges
for new/ replacement cards.
2. Noted the option to extend by a further one -year
period subject to satisfactory performance and
extension of the framework by the framework
provider, authorising the Corporate Director of Adult
Social Care and Health, in consultation with the
Cabinet Member for Health & Social Care, to
determine any extension under delegated authority.
Reason for decision There is a requirement for a new contract to be in place as the
previous arrangement is an informal overrun as officers had to
wait until the new NEPO framework commenced to pursue its
preferred contracting method.
Executive Decision Notice – 23 May 2024
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
There remains a requirement for the service as a mechanism is
needed to enable the Council to administer direct payment funds
to residents. Direct Payments are a requirement under the Care
Act 2014 and as such must be delivered.
Therefore, following market engagement and cost
benchmarking, officers are assured that PFS remain the best
solution to provide the required level of service and functionality.
This includes access to the portal for authorised 3rd party
providers who offer managed account services. More broadly,
the PFS offer is at a lower cost than the other provider on the
framework (All Pay) with a reduced administrative burden, faster
fund distribution, convenient and secure access to funds and the
ability to clawback unspent funds and customer support
services.
Alternative options
considered and
rejected
None.
Classification Part II – Members Only and Not for Publication
Link to associated
report
That this report be declared as exempt from publication as
it involves the disclosure of information in accordance with
Section 100(A) and paragraph 3 of Part 1 of Schedule 12 (A)
to the Local Government Act 1972 (as amended), in that the
report contains i
nformation relating to the financial or
business affairs of any particular person (including the
authority holding that information) and that the public
interest in withholding the information outweighs the public
interest in disclosing it.
Relevant Officer
contact & Directorate
Jan Major – Adult Services and Health
Any interest declared
by the Cabinet
Member(s) /
dispensation granted
N/A
Implementation of decision & scrutiny call-in
[Internal Use only]
When can this
decision be
implemented by
officers?
Officers can implement Cabinet Member decision in this notice only
from the expiry of the scrutiny call-in period which is:
5pm on Friday 31 May 2024
However, this is subject to the decision not being called in by
Councillors on the relevant Select Committee. Upon receipt of a
valid call-in request, Democratic Services will immediately advise
the relevant officer(s) and the decision must then be put on hold.
Councillor scrutiny
call-in of this
decision
Councillors on the relevant Select Committee shown in this notice
may request to call-in this decision. The request must be before the
expiry of the scrutiny call-in period above.
Executive Decision Notice – 23 May 2024
This notice is a public document also available to view on the Council's website www.hillingdon.gov.uk
Councillors should use the Scrutiny Call-in App (link below) on their
devices to initiate any call-in request. Further advice can be sought
from Democratic Services if required:
Scrutiny Call-In - Power Apps (secure)
Further information These decisions, where applicable, have been taken under The
Local Authorities (Executive Arrangements) (Meetings and Access
to Information) (England) Regulations 2012.
This is the formal notice by the Council of the above executive
decision, including links to the reports where applicable.
If you would like more information on this decision, please contact
Democratic Services on 01895 250636 or email:
democratic@hillingdon.gov.uk.
Circulation of this decision notice is to a variety of people including
Members of the Council, Corporate Directors, Officers, Group
Secretariats and the Public. Copies are also placed on the
Council’s website.
Democratic Services
London Borough of Hillingdon
Civic Centre
High Street
Uxbridge
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